Table of Contents

Part A (Develop Meeting Plan) 4

Part B (Meeting) 7

Part C.. 10

Assessment Task 3. 13

References. 15

Assessment Task 1

Meeting Agenda

Meeting Name: Formal Meeting

Date: 03-08-2022

Time: 35 Minutes

Location: Conference hall

Attendees: CEO, Department managers

Agenda	Discussion	Time Frame
1. Welcome to all the members that joined the meeting and introduce the objective or purpose of the meeting.	The objective of the meeting is to event management of celebration of 10 years of company and also for the monitoring the performance of various departments of the company.	2 minutes
2. Review of the performance of the various department	The performance of the department will be checked and reviewed according to the KPIs that are set for the particular department.	10 minutes
3. Seeking feedback about the policies and procedures of the organisation	The feedback collected through the proper communication will be discussed for the improvement of the scope of the business	10 minutes
4. To improve communication	There will be a proper finding of the lack of communication and a breakdown of the communication that is needed to be achieved.	5 minutes
5. For the discussion about the 10 years event celebration.	There will be ideas taken from the staff member for the better event of the company.	8 minutes

E-mail for the submission

To: assessor

BCc

Subject: For the submission of the meeting agenda

Attachment: Meeting agenda.docx

Dear sir,

This mail is to inform you that I have prepared the meeting agenda for the given organisation and all the submissions that are required for assessment task 1 are completed and presented in the attachment section kindly go through and provide the feedback.

Thank you

ABC

Assessment Task 2

Part A (Develop Meeting Plan)

E-mail for the Invitation

To: Stakeholders

Cc:

BCC:

Date:03-08-2022

Subject: For the invitation to a formal meeting

Attachment: Meeting agenda.docx

Dear stakeholders,

This mail is to inform you that there will be a meeting conducted on the date 27-08-2022 on 11:00 AM at the conference hall of the company. The objective and the agenda of the meeting will be for the feedback and the performance monitoring of the various department of the company and that needed for the organisation and also there will be meeting have the objective for the planning of the events of celebrating 10 years of the company.

So kindly it is requested you all that join the meeting with on the meeting date and for the more details of the objective and agenda of the meeting, I am attaching the meeting agenda of the meeting so kindly go through that and be present on the date and time of the meeting. And make appropriate changes if you require important to discuss.

Kindly regards

ABC

CEO

Participant in the Meeting
Jack
Johnson

iii. David

Mitchell
Travis
Finalise Meeting Agenda

Meeting Name: Formal Meeting

Date: 27-08-2022

Time: 40 Minutes

Location: Conference hall

Attendees: CEO, Department managers

Agenda	Discussion	Time Frame
1. Welcome to all the members that joined the meeting and introduce the objective or purpose of the meeting.	The objective of the meeting is to event management of celebration of 10 years of company and also for the monitoring the performance of various departments of the company.	2 minutes
2. Review of the performance of the various department	The performance of the department will be checked and reviewed according to the KPIs that are set for the particular department.	10 minutes
3. Seeking feedback about the policies and procedures of the organisation	The feedback collected through the proper communication will be discussed for the improvement of the scope of the business	10 minutes
4. To improve communication	There will be a proper finding of the lack of communication and a breakdown of the communication that is needed to be achieved.	5 minutes
5. For the discussion about the 10 years event celebration.	There will be ideas taken from the staff member for the better event of the company.	8 minutes
6. To promote the coordination	For the coordination, there will be proper roles and responsibilities distributed among the various departments	5 minutes

Meeting Plan

The meeting will be held at the conference hall of the company on the date 28-08-2022 at 11:00 AM the participant of the meeting will be the stakeholders and the departmental manager which include the names Jack, Johnson, David, Mitchell, and Travis. The equipment that is required for the meeting in the conference hall will be a projector and the suitable data which will be presented in the meeting.

The estimated cost of the meeting will be $800. And the privacy of the meeting will be maintained according to the policies of the company and these are required to follow for the meeting so that the legislative action and standards of the meeting can be followed and achieve the object of the meeting in a proper way. There will be voting for the several decisions which were done by the majority of the hand raising in the meeting itself and then the particular decision will be implemented. The meeting will be done in the presence of the chairperson who is responsible for smoothly conducting the meeting and also according to the agenda that is made.

Part B (Meeting)

Date: 28-08-2022

Time: 11:00

Duration: 40 Minutes

Attendees: Stakeholders, Departmental Managers, Jack, Johnson, David, Mitchell, and Travis.

Chairperson: Good morning to all of you and thank you for coming and attending the meeting of the company.

Stakeholders: Good morning sir, welcome and thank you for inviting us to the meeting hoping for a better outcome of the meeting.

Chairperson: So, this meeting is for the performance review of the department and also you all know that our company is completing 10 years in next month and CEO and BoD decided to conduct an event for the celebration.

Stakeholders: yes, sir thank you we will try to give better ideas and information for the betterment of the information.

Chairperson: so, I want to know the performance of the various department so that I can know how the performance of the company is going on can you tell me the performance of the related department?

Finance Department Manager: The finance and budget of the company are going well and the profit is growing well with the expectations and also there is the growth seen in the company from last 2 months this is good signs for the company growth.

R & D department Manager: the research of the market is going well and we are researching the market based on targeting the audience in the market this result in the management of the budget sometimes hard and some issues also occur with the competitors.

HR Department: the department is performing well but some issues are needed to be solved with the recruit which results in communication problems with the team and this lead to the mismanagement of the department.

Marketing Manager: the marketing team is performing well and sometimes the performance of the team is under-estimated sometime.

Chairperson: That is so nice it means all the departments are performing well with having some communication errors and need some important decisions that should be included so that performance of the department can be boosted. So, for the improvement of communication which is the best way to improve it and this will be implemented for the company.

Stakeholders: the best way of the communication error which is needed is that there will be proper training of the staff and also there is a need to seek feedback about the working and maintaining the KPIs of the company up to date.

Chairperson: ok thank you for the suggestion I will consider your idea. Now I need to know about the policies that are implemented by the company are good or not I need your all feedback.

Jack: the policies are not and no need to change these policies and procedures.

Johnson: there will be a policy of the documentation storage of the company in the digital so that there will be more transparency in the privacy of the company.

Chairperson: ok thank you for the suggestion I will consider your idea. Ok now suggest to me the events procedures that will make the event more memorable and then there will be more attractive.

Mitchel: the event will be done at the place and decoration will be the theme based and there will be staff and higher staff will be invited for the event.

Travis: The event should also include the distribution of rewards for the best employee of the company.

Chairperson: ok thank you for the suggestion I will consider your ideas and act according to your ideas. This meeting ends here, thank you for attending the meeting and I will consider your ideas and an action plan will be made.

Attendance sheet

Name of Attendees	Signature
1. Jack	Jack
2. Johnson	Johnson
3. David	David
4. Mitchell	Mitchell
5. Travis	Travis

Part C

Meeting Minutes

	Date: 28-07-2022	Time: 11:00			Location: Conference hall
	Purposeofthemeeting	A formal meeting to identify the growth and performance of the various department and also to discuss the ideas for the event at the 10-year completion of the company
	Facilitator	Chairperson of the meeting
	Notetaker	Chairperson
	Attendees Please sign beside yournameafterthemeeting.	Stakeholders, Departmental Managers, Jack, Johnson, David, Mitchell, and Travis.
	AgendaItem1
	Discussion		Review of the performance of the various department
	The performance of the department was checked and reviewed according to the KPIs that are set for the particular department.
	AgendaItem2
	Discussion		Seeking feedback about the policies and procedures of the organisation
	The feedback collected through proper communication will be discussed for the improvement of the scope of the business.
	Agenda Item 3
Discussion				To improve communication
There will be a proper finding of the lack of communication and a breakdown of the communication that is needed to be achieved.
AgendaItem4
Discussion				For the discussion about the 10 years event celebration
There will be ideas taken from the staff member for the better event of the company. And the suggestion was made by various ideas.

Action Plan

Completedby	Chairperson
Workplace/Organization
DateCompleted	28-08-2022
ActionItem	PlannedImplementation Date	AnticipatedResult	DateImplemented	ActualResult	Assessor’sSignature
Improvement in the communication by creating feedback	29-08-2022	Feedback will result in the better improvement of the involvement of the staff in the policy of the company	31-08-2022	Help in the improvement of the involvement and increase the involvement of the staff
Training for the better communication	29-08-2022	The training session will be conducted and result in the proper way of communication	31-08-2022	Communication is better

Meeting Report

The meeting was conducted and this meeting have a positive impact on the meeting will be held at the conference hall of the company on the date 28-08-2022 at 11:00 AM the participant of the meeting will be the stakeholders and the departmental manager which include the names Jack, Johnson, David, Mitchell, and Travis. The equipment that is required for the meeting in the conference hall will be a projector and the suitable data which will be presented in the meeting.

There is a discussion about the communication which will be implemented for the company and this will result in the proper training of the newly recruited staff for the better communication and there is also a suggestion which will be given to the financial department that the growth of the business and the KPIs should be maintained in a proper way. There is a suggestion to the marketing department that the marketing activities are done in a way so that they focus on the group of the people and interviews are done for the market and interviews are done in the personal ways so that there will be proper focus on the market demand.

Assessment Task 3

Question 1

General meetings are referred to as the meeting that is conducted by the company and the involvement in the general meeting is with stakeholders and staff members for the improvement and monitoring of their performance and asking for feedback in their respective department. The board meeting is the meeting in which meeting attendees are the board of directors and discussion about the performance of the organisation and improvement in the areas where the organisation is lacking(Lambert et al.,2020).

Question 2

The AGM is the Annual Gathering Meeting which is proposed by the Board of directors. The notice for the AGM is given by the Board of directors (BoD) which must be before the 21 days of the meeting and this will notice will include the date, place and time of the meeting so that all the staff members and stakeholders can attend the meeting without any confusion of time and date(Ramachandran & DeRose 2018).

Common Businesses of an AGM

financial statements of the organisation
any appointment of the new Directors
declaration of any dividend

Question 3

The duties of the chairperson of the formal meeting are:

controls the pace of the meeting
addressing all the remarkable of the meeting
Maintaining the discipline of the meeting
The decision of the voting in the meeting
responsible for the agenda is followed
responsible for the Meeting that is within the scope agenda.

Question 4

The purpose of meeting minutes is to inform and confirm the absentee of the attendees in discussion and decisions that are made during the meeting and meeting minutes also have the discussion point and discussion for future references. Meeting minutes are a reminder of the actions that are done in the meeting(Oskouei et al., 2020).

The meeting minute contains the date, time, and venue of the meeting. It also includes the attendees of the meeting and the agenda of the meeting.

Question 5

federal and state laws and regulations that must be taken into consideration while meeting for the informal meeting there should be agenda of the emergency so that there can proper justice to the name of the informal meeting. For the formal meeting, there should be proper notice that is given with the time, date and location of the meeting so that others can be informed.
Standards of the meeting should be up to the legislative and there should be followed of the privacy and policy of the organisation so that there will be proper maintenance of the laws and compliance with the legislation can be done(Ghadikolaei et al., 2017).

Question 6

The process of the meeting agenda can be followed in the following steps

purpose of meeting
distribution of roles and responsibility of meeting

iii. review the meeting agenda

the meeting should be according to the meeting agenda that is prepared.
note down the records of the meeting in the meeting minute.
evaluate the meeting agenda and rectify accordingly(Rogoff et al., 2016).

References

Fitriah, S. AN ANALYSIS OF TURN-TAKING IN AN INFORMAL MEETING CONVERSATION OF A UNIVERSITY ORGANIZATION.

Ghadikolaei, S. S., Hosseinzadeh, K., & Ganji, D. D. (2017). Analysis of unsteady MHD Eyring-Powell squeezing flow in stretching channel with considering thermal radiation and Joule heating effect using AGM. Case studies in thermal engineering, 10, 579-594.

Lambert, A. L., Schmidt, M. A., Sedlmeyer, D., Schloffel, N., Halman, C., Garro, K., … & Oles, H. (2020). MEETING AGENDA.

Oskouei, M. M., Nikoomaram, H., & Roodposhti, F. R. (2020). Shareholders’ perception of management communications in annual general meetings: narrative or not?. ARGUMENTA OECONOMICA, 45(2), 77-103.

Ramachandran, H. G., & DeRose Jr, D. (2018). A text analysis of federal reserve meeting minutes. arXiv preprint arXiv:1805.07851.

Reid, A., Church, L., Flur, S., de Haas, S., Johnson, M., & Laurie, B. (2020). Towards making formal methods normal: meeting developers where they are. arXiv preprint arXiv:2010.16345.

Rogoff, B., Callanan, M., Gutiérrez, K. D., & Erickson, F. (2016). The organization of informal learning. Review of Research in Education, 40(1), 356-401.

Shak, P., & Read, J. (2021). Aligning the Language Criteria of a Group Oral Test to the CEFR: The Case of a Formal Meeting Assessment in an English for Occupational Purposes Classroom. Pertanika Journal of Social Sciences & Humanities, 29.

Meeting Agenda (Assessment task-1)