Section 1: Analyse resource requirements 4
Section 2: Planning for Resources 8
Section 3: Resource Acquisition 20
Section 4: Evaluation 27
| Student name: | |
| Assessor: | |
| Date: | |
| Documentation reviewed as preparation: |
| Section 1: Analyse resource requirements |
Complete this section before the stakeholder meeting/s.
| Provide an overview of the business and its strategic objectives and goals.
|
Business goals and strategies of Worlducation is a start-up business that manufactures tablet computers for primary school the goals and objectives give direction to the company it is a set of activities and business strategies that helps to earn profits and progress in the business. Business goals provide a guideline to achieve the targets and complete the projects on time business strategy helps to determine. Worlducation mainly aims to help employees to extend their knowledge and help to acquire new skills (Heagney, 2016). |
| Describe the regulatory and legislative context of the business that relates to managing resources. | Legislative and regulatory is a set of rules and laws that everyone has to follow in the organization the regulatory and legislative context of a business relates to managing resources. Regulatory power is influenced by government agencies, and legislative and regulatory rules help to manage resources efficiently. |
| Outline the specific objectives of the business unit/s that you are basing this project on.
E.g., a business unit, project, or department that requires these resources. |
The main specific objective of Worlducation is to envision a world in that every child learns to learn, read, and write and the main focus is on a world without illiteracy example-business unit, project, or department that requires these resources. The objective is to increase the sales to boost donations so that the more tablets computes sold out the more children start learning and writing. |
| Resource 1
Which resource are you going to focus on for this project and which activity does it relate to? |
Human Resource Consultant
Organizing school visit transport Trained staff is resource 1 The Worlducation is mainly focused on trained staff is the main resource it increases their knowledge and helps to acquire new skills to give the best to their jobs which helps to it can improve their performance and efficiency to work. |
| Resource 2
Which resource are you going to focus on for this project and which activity does it relate to? |
Transport to the school
Transport to the school New vehicles organize the school visit transports help to visit the school. |
| Resource 3
Which resource are you going to focus on for this project and which activity does it relate to? |
Online advertise
The online advertisement helps to promote the Worlducation organization that promotes the goals and objectives of Worlducation it also helps to increase sales. |
| Describe the stakeholders you need to meet with to discuss the nature and level of resource planning for all three resources.
Why are these stakeholders part of the consultation process? These may be separate stakeholders or the same ones for all three resources depending on the size and nature of the business |
Managers
The three main stakeholders to discuss the nature and level of resources are: 1. Management managers are focused on project management the managers work that individual and business departments are doing their jobs. 2. Investor is a person who allocates finance in expectation to gain interest it can include owners. 3. shareholders are a strong performance to minimize the returns on their investment. The stakeholder mainly aims to build relationships and trust consultation helps to monitor trends, and challenges over time specific groups. The three resources depending on the business are: 1. Human resource is the main resource in a business that performs all the business activities. 2. Financial resource is also very important to run a business. 3. Physical resources are the resources that include machinery, equipment, etc. |
| When is this meeting/s set for?
when Provide the details of and where this meeting/s is occurring |
The meeting is set for 05-03-2023 at 11:00 am in the meeting room. |
| What are the internal capabilities of the business in relation to the resourcing requirements? | The internal capabilities of business follow the systematic supply chain it starts when the sale is made by a sales representative or through online sales sale recorded internally. The internal capabilities are strong in financial and physical resources. Internal resources acquire experience, knowledge, and technical skills. |
| What are the external resourcing requirements?
Outline any supplier or purchasing considerations, budget, or anything else relevant to obtaining quotations here. |
The external resource requirements need the hiring of people from outside the organization. External resources also include share issues, hire purchases, venture capitalists, and government grants.
The considerations of suppliers are very important. Quality, price, and delivery are the major consideration of procurement during supplier selection. |
| Provide an outline of the agenda / main discussion points for this meeting/s.
Copy and paste this row if you are having more than one meeting and fill one out for each meeting. |
The main agenda of the meeting is to increase sales and promote the Worlducation and a world without illiteracy and how to increase sales of tablets and computers.
|
Complete this section after the stakeholder meeting/s.
| Summarise the outcomes of the meeting/s.
Include any decisions that were made and next steps. Copy and paste this row if you are having more than one meeting and fill one out for each meeting. |
The meeting outcomes include how to allocate resources and utilize them effectively, the prioritized decision of outcome is strategizing how to increase sales and ways to promote the Worlducation marketing. The main strategy of worlducation is the business-to-consumer strategy(Walker, 2015). |
| Attach: | Business documentation reviewed | ☐ |
| Recording of meeting/s if not observed in person or online by your assessor | ☐ |
| Section 2: Planning for resources |
You need to complete all three of the plans in this section for three different resources.
| Resource Plan 1 | |
| Description of resource bid. | Resource bid means an investment made by an investor, trader, or dealer it is an effort. The company needs to find advertising that will promote and help to make attractive online advertisements it helps manage resources bid online advertisement is a way to promote the business and increase the sale, and marketing of a business (Harrison, et al., 2017). |
| Options.
Outline suitable options that may suit |
The main option of Worlducation are:
Direct purchasing. Written quote. More than one written quote. Proposal or tender. |
| Budget and costs.
Outline the total budget and provide a breakdown of the costs associated with this resource |
The total budget and costs of Worlducation organization:
Direct purchasing:2000$ Written quote:2000$-5000$ More than one written quote:5000$-15000$ Proposal or tenders:30000$ |
| What are the timelines for identifying suitable resources and the acquisition of this resource? | The suitable timeline for identifying resources and the acquisition of resources is one week. |
| Explain how the resource will be obtained/purchased following policy and procedures.
|
The resource obtained policy and procedures:
The resources help to determine the employees about goods and services. Privacy policy and procedures help to have an overview of organizational information and it ensure the security of data. The resources help to implement privacy policies and procedures. Employee training and development policy and procedures help to obtain the resources such as giving training to employees to increase their skills and their knowledge that helps to improve their performance in their work. During the procurement process, records should be received and made to stored accordingly with the company’s documents and records management system. |
| Explain the approval process for this resource. | For the proposal approval process of the resources, the senior staff member of the team is maintained to determine the required resources. The approval from the staff members is considered a viable option for take decisions.
The team leader is the first member of staff to approve. Team member. Department manager. Senior executive. CFO. The team leader has the responsibility to identify the resources and then discuss them with the whole team, take suggestions from the team manager team send the approval to the department manager and senior executive. After reviewing by all the staff the proposal sends, CFO will review all the information, and resources and give the final approval. |
| Resource monitoring usage system
Develop a monitoring system that can be used to monitor the usage and success of this resource in meeting business or project objectives. Establish measurable Key Performance Indicators (KPI). Show how you approached mathematically establishing the KPI using problem-solving. List ways to monitor the KPI including a timeframe for evaluation. Develop a formal policy and procedure document and attach it to this section (note you can develop just one Resource Usage Policy with different sections for all three resources if you would like to do it this way). |
A balanced scorecard and benchmarking system are used to monitor the usage of resources.
The measure key performance indicator: Quality Speed Sustainability
The KPI is used for Time delivery to the client it also provides a target for the team to achieve. Suppose that the contract with the current client instructs the team must have to submit a monthly summary to the client about the financial transactions. The contract contains a condition that stipulates the cost that the client pays for the services. KPI is justified in this case. The ways to monitor the KPI are: The first way is Benchmarking. Trend analysis. Reporting. The formal usage policy and procedures The health and safety policy is most important in an organization it must be followed when purchasing goods and services. The procurement operations must be considered throughout the goods and services purchase it has environmental impact and value. Procurement activities should be controlled, delivered, or controlled by a business unit or position with the necessary skills (Kerzner, 2017). |
Risk and contingency planning
Complete the table to assess risks and develop contingencies for resources you are planning for.
| Potential risks | Planned Response |
| The risk associated with the acquisition or implementation of the resource | How will you mitigate the risk? |
| Employees create work that is not up to par. | People with relevant qualifications and expertise should be enlisted.
Provide task-specific training. |
| Attach: | Scope of Requirements document | ☐ |
| Approval request for proposal (email) | ☐ | |
| Resource Evaluation Policy and procedures developed | ☐ | |
| Relevant policies and procedures related to the resource (workplace documentation or from the simulation pack) | ☐ |
| Resource Plan 2 | |
| Description of resource bid. | Resource bid means an investment made by an investor, trader, or dealer it is an effort. The company needs to find advertising that will promote and help to make attractive online advertisements it helps manage resources bid online advertisement is a way to promote the business and increase the sale, and marketing of a business. |
| Options.
Outline suitable options that may suit |
The main option of Worlducation are:
Direct purchasing. Written quote. More than one written quote. Proposal or tender. |
| Budget and costs.
Outline the total budget and provide a breakdown of the costs associated with this resource |
The total budget and costs of Worlducation organization:
Direct purchasing:2000$ Written quote:2000$-5000$ More than one written quote:5000$-15000$ Proposal or tenders:30000$ |
| What are the timelines for identifying suitable resources and the acquisition of this resource? | The suitable timeline for identifying resources and the acquisition of resources is one week. |
| Explain how the resource will be obtained/purchased following policy and procedures.
|
The resource obtained policy and procedures:
The resources help to determine the employees about goods and services. Privacy policy and procedures help to have an overview of organizational information and it ensure the security of data. The resources help to implement privacy policies and procedures. Employee training and development policy and procedures help to obtain the resources such as giving training to employees to increase their skills and their knowledge that helps to improve their performance in their work. During the procurement process, records should be received and made to stored accordingly with the company’s documents and records management system. |
| Explain the approval process for this resource. | For the proposal approval process of the resources, the senior staff member of the team is maintained to determine the required resources. The approval from the staff members is considered a viable option for take decisions.
The team leader is the first member of staff to approve. Team member. Department manager. Senior executive. CFO. |
| Resource monitoring usage system
Develop a monitoring system that can be used to monitor the usage and success of this resource in meeting business or project objectives. Establish measurable Key Performance Indicators (KPI). Show how you approached mathematically establishing the KPI using problem-solving. List ways to monitor the KPI including a timeframe for evaluation. Develop a formal policy and procedure document and attach it to this section (note you can develop just one Resource Usage Policy with different sections for all three resources if you would like to do it this way). |
A balanced scorecard and benchmarking system are used to monitor the usage of resources.
The measure key performance indicator: Quality Speed Sustainability The ways to monitor the KPI are: The first way is Benchmarking. Trend analysis. The formal resources usage policy and procedures are: The authority to authorities expenditure must be limited to a cost center or activities it has to be under the position’s control with compliance with the company’s Delegation and sub-delegation authority. The CFO is responsible for all aspects of procurement including compliance and leads business efforts. |
Risk and contingency planning
Complete the table to assess risks and develop contingencies for resources you are planning for.
| Potential risks | Planned Response |
| The risk associated with the acquisition or implementation of the resource | How will you mitigate the risk? |
| Technical difficulties | Ascertain the contract specifies that technical help is accessible as needed. |
| Attach: | Scope of Requirements document | ☐ |
| Approval request for proposal (email) | ☐ | |
| Resource Evaluation Policy and procedures developed | ☐ | |
| Relevant policies and procedures related to the resource (workplace documentation or from the simulation pack) | ☐ |
| Resource Plan 3 | |
| Description of resource bid. | Resource bid means an investment made by an investor, trader, or dealer it is an effort. The company needs to find advertising that will promote and help to make attractive online advertisements it helps manage resources bid online advertisement is a way to promote the business and increase the sale, and marketing of a business. |
| Options.
Outline suitable options that may suit |
The main option of Worlducation are:
Direct purchasing. Written quote. More than one written quote. Proposal or tender. |
| Budget and costs.
Outline the total budget and provide a breakdown of the costs associated with this resource |
The total budget and costs of Worlducation organization:
Direct purchasing:2000$ Written quote:2000$-5000$ More than one written quote:5000$-15000$ Proposal or tenders:30000$ |
| What are the timelines for identifying suitable resources and the acquisition of this resource? | The suitable timeline for identifying resources and the acquisition of resources is one week. |
| Explain how the resource will be obtained/purchased following policy and procedures.
|
The resource obtained policy and procedures:
The resources help to determine the employees about goods and services. Privacy policy and procedures help to have an overview of organizational information and it ensure the security of data. The resources help to implement privacy policies and procedures. Employee training and development policy and procedures help to obtain the resources such as giving training to employees to increase their skills and their knowledge that helps to improve their performance in their work. During the procurement process, records should be received and made to stored accordingly with the company’s documents and records management system. |
| Explain the approval process for this resource. | For the proposal approval process of the resources, the senior staff member of the team is maintained to determine the required resources. The approval from the staff members is considered a viable option for take decisions.
The team leader is the first member of staff to approve. Team member. Department manager. Senior executive. CFO. |
| Resource monitoring usage system
Develop a monitoring system that can be used to monitor the usage and success of this resource in meeting business or project objectives. Establish measurable Key Performance Indicators (KPI). Show how you approached mathematically establishing the KPI using problem-solving. List ways to monitor the KPI including a timeframe for evaluation. Develop a formal policy and procedure document and attach it to this section (note you can develop just one Resource Usage Policy with different sections for all three resources if you would like to do it this way). |
A balanced scorecard and benchmarking system are used to monitor the usage of resources.
The measure key performance indicator: Quality Speed Sustainability The ways to monitor the KPI are: The first way is Benchmarking. Trend analysis. The formal resources usage policy and procedures are: The authority to authorities expenditure must be limited to a cost center or activities it has to be under the position’s control with compliance with the company’s Delegation and sub-delegation authority. The CFO is responsible for all aspects of procurement including compliance and leads business efforts. |
Risk and contingency planning
Complete the table to assess risks and develop contingencies for the resources you are planning for.
| Potential risks | Planned Response |
| The risk associated with the acquisition or implementation of the resource | How will you mitigate the risk? |
| Technical difficulties | Ascertain the contract specifies that technical help is accessible as needed. |
| Attach: | Scope of Requirements document | ☐ |
| Approval request for proposal (email) | ☐ | |
| Resource Evaluation Policy and procedures developed | ☐ | |
| Relevant policies and procedures related to the resource (workplace documentation or from the simulation pack) | ☐ |
| Section 3: Resource acquisition |
| Resource 1 acquisition | |
| Summarise the process you went through to receive quotations for this resource. | Prepare a request for a proposal.
Making a list of vendors. Sending out the request for quotation(RFQ) documents and waiting for the vendors’ response. Choosing vendor. Finalizing the contract (Gielnik, et al., 2017). |
| Organisational compliance
How did you adhere to your organisational procurement policy and procedures when receiving quotations? |
By checking the sustainability and quality of a product. |
| Timelines
How did you meet the timelines you planned for? |
The management of manpower resources, and mobilization of internal resources. |
| Quotations
List the suppliers/vendors you received quotations from Attach these quotations to this section of your portfolio |
The list of suppliers/vendors:
IT resellers Australian tech |
| Supplier preference and recommendation
Which supplier do you prefer and why? Summarise your reasons here. Develop an email outlining your recommendations to the relevant manager and attach this. |
The preference and recommendation.
Australian tech because of long-lasting relations and the availability of materials and resources. Email outline: To The manager, Australian tech Dear Sir/mam, I am pleased to receive the materials from your organization at an affordable price, some of the materials are out of date. So, I humbly request you to change the product and provide a new supply. The inspection of equipment should be carried out before sending it to us. Thank you. |
| Describe how you arranged the delivery/receival of the resource and the processes followed for allocation.
Attach any evidence here as part of the process E.g., emails / receipts or delivery documentation, internal communication to staff. If using the case study you don’t actually need to purchase and receive the resource but you can make assumptions and develop emails or internal communications about allocation as part of the simulation. |
The delivery was carried out directly to the office address with the help of a courier service (Berisha and Pula, 2015).
|
| Attach: | Quotations obtained | ☐ |
| Email recommending preferred supplier | ☐ | |
| Evidence of resource allocation |
| Resource 2 acquisition | |
| Summarise the process you went through to receive quotations for this resource. | Prepare a request for a proposal.
Making a list of vendors. Sending out the request for quotation(RFQ) documents and waiting for the vendors’ response. Choosing vendor. Finalizing the contract. |
| Organizational compliance
How did you adhere to your organizational procurement policy and procedures when receiving quotations? |
By checking the sustainability and quality of a product.
|
| Timelines
How did you meet the timelines you planned for? |
The management of manpower resources, and mobilization of internal resources. |
| Quotations
List the suppliers/vendors you received quotations from Attach these quotations to this section of your portfolio |
The suppliers and vendors are:
Sydney IT services. National hardware product. |
| Supplier preference and recommendation
Which supplier do you prefer and why? Summarise your reasons here. Develop an email outlining your recommendations to the relevant manager and attach this. |
The preference and recommendation.
Sydney IT services because of long-lasting relations and the availability of materials and resources. Email outline: To The manager, Sydney IT services Dear Sir/mam, I am pleased to receive the materials from your organization at an affordable price, all the products are well maintained and managed, and it is taking time to receive the products. Hence, I recommend delivering as soon as possible. Thank you. |
| Describe how you arranged the delivery / receival of the resource and the processes followed for allocation.
Attach any evidence here as part of the process E.g., emails / receipts or delivery documentation, internal communication to staff. If using the case study you don’t actually need to purchase and receive the resource but you can make assumptions and develop emails or internal communications about allocation as part of the simulation. |
The delivery was carried out directly to the office address with the help of a courier service.
|
| Resource 3 acquisition | |
| Summarise the process you went through to receive quotations for this resource. | Prepare a request for a proposal.
Making a list of vendors. Sending out the request for quotation(RFQ) documents and waiting for the vendors’ response. Choosing vendor. Finalizing the contract. |
| Organizational compliance
How did you adhere to your organizational procurement policy and procedures when receiving quotations? |
By checking the sustainability and quality of a product.
|
| Timelines
How did you meet the timelines you planned for? |
The management of manpower resources, and mobilization of internal resources. |
| Quotations
List the suppliers/vendors you received quotations from Attach these quotations to this section of your portfolio |
The suppliers and vendors are:
Australian tech National IT equipment sellers
|
| Supplier preference and recommendation
Which supplier do you prefer and why? Summarise your reasons here. Develop an email outlining your recommendations to the relevant manager and attach this. |
The preference and recommendation.
Australian tech because of long-lasting relations and the availability of materials and resources. Email outline: To The manager, Australian tech Dear Sir/mam, I am pleased to receive the materials from your organization at an affordable price, some of the materials are out of date. So I humbly request to change the product and provide new supply. The inspection of equipment should be carried out before sending it to us. Thank you. |
| Describe how you arranged the delivery / receival of the resource and the processes followed for allocation.
Attach any evidence here as part of the process E.g., emails / receipts or delivery documentation, internal communication to staff. If using the case study you don’t actually need to purchase and receive the resource but you can make assumptions and develop emails or internal communications about allocation as part of the simulation. |
The delivery was carried out directly to the office address with the help of the courier service
|
| Section 4: Evaluation |
| Resource 1 evaluation | |
| Provide an overview of the level of performance of the resource according to the data reviewed. | The overall performance was going as the planned all their resources is being used effectively. And it has been found that the project was correctly managed at every operation (Myers, 2019).
|
| Has the resource been used in line with the product specifications and product/service standards? | The resources have been used as it was meant to be. |
| How has the resource usage been used according to the budget for this resource? Were there any budget overruns? Explain reasons if this was the case. | It has been found out that the budget that has been developed has the proper pricing which results in the perfect finances and doesn’t disturb the project. |
| Suggest improvements to work practices that could increase efficiency of this resource. | The training that has been provided to every employee must be well and effective so that the work can be completed by the given deadline. |
| Does a corrective action need to be taken in relation to this resource? If yes, summarise this here and then implement it. Attach evidence of this implementation in this section.
Note: There only needs to be one corrective action taken for one resource. Write NA here if you have taken this for another resource. |
-None- |
| Attach: | Evidence of corrective action (1 only in total) | ☐ |
| Formal report developed for management | ☐ |
| Resource 2 evaluation | |
| Provide an overview of the level of performance of the resource according to the data reviewed. | The overall performance was going as the planned all their resources is being used effectively. And it has been found that the project was correctly managed at every operation. |
| Has the resource been used in line with the product specifications and product/service standards? | The resources have been used as it was meant to be. |
| How has the resource usage been used according to the budget for this resource? Were there any budget overruns? Explain reasons if this was the case. | It has been found out that the budget that has been developed has the proper pricing which results in the perfect finances and doesn’t disturb the project. |
| Suggest improvements to work practices that could increase efficiency of this resource. | The training that has been provided to every employee must be well and effective so that the work can be completed by the given deadline. |
| Does a corrective action need to be taken in relation to this resource? If yes, summarise this here and then implement it. Attach evidence of this implementation in this section.
Note: There only needs to be one corrective action taken for one resource. Write NA here if you have taken this for another resource. |
-None- |
| Attach: | Evidence of corrective action (1 only in total) | ☐ |
| Formal report developed for management | ☐ |
| Resource 3 evaluation | |
|
Provide an overview of the level of performance of the resource according to the data reviewed. |
The overall performance was going as the planned all their resources is being used effectively. And it has been found that the project was correctly managed at every operation. |
| Has the resource been used in line with the product specifications and product/service standards? | The resources have been used as it was meant to be. |
| How has the resource usage been used according to the budget for this resource? Were there any budget overruns? Explain reasons if this was the case. | It has been found out that the budget that has been developed has the proper pricing which results in the perfect finances and doesn’t disturb the project. |
| Suggest improvements to work practices that could increase efficiency of this resource. | The training that has been provided to every employee must be well and effective so that the work can be completed by the given deadline (Maylor, et al., 2017). |
| Does a corrective action need to be taken in relation to this resource? If yes, summarise this here and then implement it. Attach evidence of this implementation in this section.
Note: There only needs to be one corrective action taken for one resource. Write NA here if you have taken this for another resource. |
-None- |
| Attach: | Evidence of corrective action (1 only in total) | ☐ |
| Formal report developed for management | ☐ |
REFRENCES:
Heagney, J. (2016). Fundamentals of project management. Amacom.
Walker, A. (2015). Project management in construction. John Wiley & Sons.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.
Kerzner, H. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Gielnik, M. M., Zacher, H., & Schmitt, A. (2017). How small business managers’ age and focus on opportunities affect business growth: A mediated moderation growth model. Journal of Small Business Management, 55(3), 460-483.
Berisha, G., & Pula, J. S. (2015). Defining Small and Medium Enterprises: a critical review. Academic Journal of Business, Administration, Law and Social Sciences, 1(1), 17-28.
Myers, M. D. (2019). Qualitative research in business and management. Qualitative research in business and management, 1-364.
Maylor, H., Blackmon, K., & Huemann, M. (2017). Researching business and management. Bloomsbury Publishing.