Assessment Task 1
Question 1
Three ways that could be utilized for collecting information are given below:
- One should observe all non-verbal feedback mainly during the presentation
- Pay all attention to entire questions during the presentation
- Collect intelligence during, after and also before breaks.
The information will be used for reviewing the presentation by mainly focusing on and considering the description instead of giving justice to the presenter and then essential points will be taken from that information (Goffman, 2021).
Question 2
Two examples of regulations or legislations that must be considered in delivering and planning the presentation are given below:
- Select the key points – Once the presenter has thought mainly about the presentation design then it will be easy to define the key points. It delivers the entire information in a structured and logical way.
- Select the assisting information – It helps the audience to agree with, believe in and understand key points (Goffman, 2021).
Question 3
Two examples of organizational requirements and obligations are given below:
- Utilize visuals – It helps to keep the audience engaged during the whole presentation. These kinds of visuals also help in reinforcing the key points of the presentation.
- Presenter should conversational and honest – The presenter should be confident during the presentation and should utilize stories and facts as this could help in connecting with the audience effectively (Hayek, 2021).
Question 4
Three principles of effective communication are given below:
- Clarity – The key concepts and ideas should be included in the communication to make it effective.
- Concise – Instead of using long paragraphs, direct and short sentences should be used in the communication.
- Consistency – Communication should be consistent and reliable and should be done on daily basis (Hayek, 2021).
Question 5
Two reasons why the presenter might select for utilizing the materials and aids of presentation for supporting presentations are given below:
- Materials and aids of presentation help to grab the attention of the audience
- These make some complex concepts and ideas efficient and easier for understanding (Kolko, 2015).
Question 6
Two kinds of presentation aids are:
- Graphs and charts – These are utilized to visually differentiate figures and statistics.
- Handouts – These are physical kinds of objects that are provided to the audience that mainly contain data connected with the presentation.
Question 7
Two kinds of presentation materials are given below:
- Notes of the speaker – It helps in remembering the main points of the presentation.
- Visual aids – These support the presenter in conveying the message to the audience efficiently (Kolko, 2015).
Assessment Task 2
Presentation Plan Template
| Presentation requirements | Presentation planning notes |
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Presentation topic and brief outline of content Outline your chosen presentation topic and a brief outline of the content that you will provide. |
The topic of the presentation is Operational Managers in the organization. In this presentation, key responsibilities and roles of the Operational Manager, key skills needed for accomplishing the task by the Operational Manager, needs for training, average salaries and outlook of job in Australia and also overseas will be provided as the content (Korsgaard, 2018). |
| Key concepts and ideas
What will be the key concepts and ideas that you will emphasise at strategic points during the presentation e.g. in the introduction, during the presentation and in conclusion. |
The key ideas and concepts that will be emphasized mainly at the strategic points during the presentation include: In the introduction, a work overview and definition of the Operational Manager will be given. Then during the presentation, key roles and responsibilities of the Operational Manager will be discussed and also skills needed by the operational manager will also be discussed. Then in the conclusion, the overall performance of the operations manager will be discussed. |
| Purpose of presentation
Briefly explain the purpose of your presentation |
The purpose of the presentation is to give knowledge to the individuals regarding the importance of the operational manager in the organization (Korsgaard, 2018). |
|
The desired outcome from the presentation Explain what you hope to achieve from the presentation. |
The desired outcome from the presentation is that many people have knowledge regarding the importance of the operational manager in the organization and how they perform their activities effectively in the organization. |
| Proposed duration of the presentation | 15 minutes |
| Presentation strategy
Explain the approach you will take to the presentation, including how the presentation strategy you have chosen will meet the needs of the culturally diverse audience and who do not have knowledge of the subject matter.
|
It includes the following approaches:
1. Better skills and techniques of communication will be used 2. Complete and concise content will be written and presented 3. Conclusion will be given 4. Most appropriate and suitable format of presentation will be utilized 5. Materials and aids of the presentation will be used The approaches of presentation that have been chosen will convey the message to the audience quickly and easily (Nurmanov, 2017). |
| Presentation requirements | Presentation planning notes |
|
Presentation aids and materials that will be used Describe the presentation aid and the presentation materials that you will use and why. |
The presentation materials and aids that will be utilized are visual aids like pictures, graphs and charts. These aids will be utilized in the presentation as they help to convey the message efficiently to the particular audience (Nurmanov, 2017). |
|
Planned presentation opener to engage audience interest What will be your presentation opener?
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The presentation opener can be:
1. Powerful quotes will be utilized 2. Original and effective thoughts will be simulated 3. By sharing some personal experience 4. Relate with recent programs or events |
|
Planned techniques to ensure continuing audience interest What techniques will you use to maintain audience interest? |
The techniques utilized for maintaining the interest of the audience are: 1. By telling the stories 2. Utilize some emotional modulations 3. Alternate the pacing 4. Utilize the power of soft and loud tones (Hoye, et al., 2018). |
|
Persuasive communication techniques. What persuasive communication techniques will you use to ensure audience interest? |
The techniques of persuasive communication will be utilized to make sure the interest of the audience is given below: 1. Asking some linguistic questions 2. Be authentic and descriptive 3. Convey the message via emotional language (Hoye, et al., 2018). |
|
Briefing others on roles and responsibilities within the presentation, For example, state the information that will be provided to person’s assisting with the presentation e.g. presentation helper will have the role and responsibility to hand out materials. |
The responsibilities and roles will be conveyed by the helper of the presentation by giving the handout materials at the end of the presentation. Within the presentation also the roles and responsibilities will be discussed by the opener of the presentation (Imaniah, 2018). |
|
How will presentation be evaluated? Explain the two techniques that you have identified that you will use to evaluate the presentation. Outline the documentation e.g. survey you will use to evaluate the presentation according to the identified techniques. |
The presentation will be evaluated by:
1. By focusing most essential points to enhance 2. By sharing both constructive and positive particular feedback points. The questionnaire will be utilized for evaluating the presentation as per the recognized techniques (Imaniah, 2018). |
Email to Assessor
To – assessor@au.in
From – presenter@au.in
Subject – Regarding submitting the template of the presentation plan
Respected sir,
This mail is to inform you that I have completed the Presentation Plan Template. I have mentioned all the necessary things that I will be used in my presentation.
I request you to kindly go through that and give your valuable feedback.
With regards,
Presenter
Presentation
Email to assessor
To – assessor@au.in
From – presenter@au.in
Subject – Regarding sending the Presentation materials and aids
Respected sir,
This mail is to inform you that I have used images and graphs in this presentation and I am sending you these through this mail.
I request you to kindly go through that.
With regards,
Presenter
Evaluation
Two techniques of evaluation are:
- Email to assessor regarding feedback
Email to Assessor
To – assessor@au.in
From – presenter@au.in
Subject – Regarding getting feedback
Respected sir,
This mail is to seek your feedback regarding the presentation that I have prepared. I have mentioned all things that were asked to mention in the presentation. I have given all my efforts to complete this presentation. I hope you will like it.
I request you to kindly go through this presentation and give your valuable and constructive feedback.
With regards,
Presenter
- Questionnaire
Questionnaire
| Evaluation | Yes or No |
|
The presentation was completed in a manner that engaged the attention of the audience |
|
|
Duration of presentation utilized effectively |
|
|
The purpose of the presentation was communicated efficiently |
|
|
The presenter was well-organized and prepared during the presentation |
|
|
The presenter displayed a good and accurate understanding of the particular topic (Valentinetti, et al., 2016). |
Email to Assessor
To –assessor@au.in
From – presenter@au.in
Subject – Regarding submitting the PowerPoint and documentation of evaluation
Attachments – PowerPoint and Questionnaire
Respected sir,
This mail is to inform you that I have prepared the PowerPoint and questionnaire also. I am sending you these documents with this mail.
I request you to kindly go through that and give your valuable feedback.
With regards,
Presenter
Assessment Task 3
Meeting
Presenter – Good morning!
Presentation helper – Good morning!
Presenter – How are you?
Presentation helper – I am good, what about you?
Presenter – I am also good. As we are going to conduct the presentation that is why I have conducted this meeting to give you an overview of your key responsibilities and roles that you should perform while presenting this presentation.
Presentation helper – Okay sir!
Presenter – You should keep this in mind all time and make sure you have to engage with the audience and keep asking questions to the audience so that their interest in the presentation maintain till the end.
Presentation helper – Okay sir, I will keep this thing in mind.
Presenter – You must use clear and concise language while delivering the presentation. Make sure that you are giving relevant and appropriate information in the presentation.
Presentation helper – Okay sir!
Presenter – You should also check that you are using the time of presentation effectively and efficiently. Do not take extra time and also do not complete the presentation before the fixed time.
Presentation helper – Okay sir!
Presenter – Always start with giving the short and sweet introduction of the presentation so that audience can be aware of the presentation topic. So, did you get all my points and understood your responsibilities and roles?
Presentation helper – Yes sir, I got all points and also understood all my roles and responsibilities. Thank you for conducting this meeting. It helped me a lot.
Presenter – It is all my pleasure.
Presentation
Questionnaire
| Evaluation | Yes or No |
| Does the presenter mention the purpose effectively? | |
| Does the presenter give the outline of the content? | |
| Does the presenter use persuasive techniques of communication? | |
| Does the presenter mention the desired outcomes effectively? | |
| Does the presenter mention the key ideas and concepts effectively? |
Evaluation Report
The overall feedback from the audience from the presentation was positive. The audience liked the overall presentation. But they also mentioned that persuasive techniques of communication should be used more effectively (Valentinetti, et al., 2016).
The positive comments that were made are given below:
- Questions asked from the audience were handled efficiently
- All the essential points and key aspects were accurately highlighted
- Clear tone of voice that maintains the attention of the audience
- Presenter gave a short and sweet introduction to the topic and mentioned all relevant points (Suvarna, et al., 2018).
The suggestions that were given for improvement were that the presenter should utilize more images and graphs in the presentation so that it can grab more attention from the audience.
The aspects of the change that would change include that the presenter should effectively focus on better and more efficient visual pictures and graphs for attracting the attention of the audience (Suvarna, et al., 2018).
Email to assessor
To – assessor@au.in
From – presenter@au.in
Subject – Regarding updating presentation as per feedback
Attachment – Survey Questionnaire
Respected sir,
This mail is to inform you that I have got the feedback from the surveys and in that it is given that I should use more visual graphs and images in my presentation as it helps to grab more attention from the audience. So, according to that, I have updated my presentation plan.
I request you to please you to kindly give your valuable feedback regarding the same.
With regards,
Presenter
References
Goffman, E. (2021). The presentation of self in everyday life. Anchor.
Hayek, F. A. (2021). Law, Legislation, and Liberty, Volume 19 (Vol. 19). University of Chicago Press.
Hoye, R., Smith, A. C., Nicholson, M., & Stewart, B. (2018). Sport management: principles and applications. Routledge.
Imaniah, I. (2018). The students ‘difficulties in presenting the academic speaking presentation. Globish: An English-Indonesian Journal for English, Education and Culture, 6(1), 44-51.
Kolko, G. (2015). Railroads and regulations, 1877-1916 (Vol. 2329). Princeton University Press.
Korsgaard, C. M. (2018). Fellow creatures: Our obligations to the other animals. Oxford University Press.
Lacey, N. (2018). Image and representation: Key concepts in media studies. Bloomsbury Publishing.
Nurmanov, A. T. (2017). Technological and technical aspects of preparing students for effective communication. Eastern European Scientific Journal, (5).
Owen, J. M. (2020). Program evaluation: Forms and approaches. Routledge.
Suvarna, K. S., Layton, C., & Bancroft, J. D. (Eds.). (2018). Bancroft’s theory and practice of histological techniques E-Book. Elsevier health sciences.
Valentinetti, D., Rea, M. A., & Basile, C. (2016). Differences between national reporting practices and IFRS for SMEs presentation and disclosure requirements: Evidence from Italy. International Journal of Accounting and Financial Reporting, 6(2), 146-174.
Worth, S. (2016). Studying visual communication. University of Pennsylvania Press.