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In this particular study, the emphasis has been given on the efficacious role of a project manager with the influence and leadership ability with which the manager makes effective decisions to carry out the tasks accordingly. In addition, a discussion has been made on the competencies of the project manager and the impact on the entire activity using six journal articles minutely. Project M tangent activity is thought to be the most important aspect for any corporate organization that determines the sustainability of the organization in this regard, the organizations aim to recruit product managers who will be able to instruct and provide necessary guidance to the team members to finish the project activity in stipulated time. 


In the present day scenario business, organizations focus on recruiting effective leaders in their organizations, and maintain sustainability in the overall process. In his regard, they also recruit project management specialists who perform necessary roles and responsibilities based on which the organization can easily be able to complete the activities in less time. The project manager plays an indispensable role in providing effective guidance to the members involved in a particular project to accomplish the tasks in a systematic manner. The effective role of the project manager ensures the successful completion of the project management activities systematically. For this reason, successful business organizations aim to recruit effective leaders in the project activities under whose leadership the entire activity will get the scope of finishing effectively. The particular study will highlight the efficacious role of a project manager with the influence and leadership ability with which the manager makes effective decisions to carry out the tasks accordingly. Also, a discussion will be made on the competencies of the project manager and the impact on the entire activity using six journal articles minutely.


The project manager performs the necessary roles and responsibilities to provide a strategic viewpoint in terms of completing the project activity accordingly.  At the same time the effective handling of the entire project activity is In order to complete a particular project the project manager focuses on classifying the project into five distinctive steps which are :

  • Project initiation 
  • Project planning
  • Project Execution
  • Monitoring the project
  • Closing the project

All these steps are essential for the project manager to finish the project successfully. 

Figure 1: Project Management Steps

(Source: Kerzner, 2019)

Discussion on the phases

Project initiation 

It is the first phase here aspects such as feasibility, value, etc are looked at by the project management team. More importantly, the manager takes active participation in the activity to ensure a prolific understanding of the tools used in the entire activity (Kerzner, 2019). In this regard, the manager specifies two essential tools to evaluate the project activity are Business Case and Study of feasibility.

Project planning

In this step, the project manager engages the entire team to make them understand the essential activities related to project management by means of a definite plan (Poston and Richardson, 2019). Most of the time the project manager engages in identifying the resources, gaining financing credentials for the suitable accomplishments of the project.

Project Execution

The project magnet in these steps plays a crucial role in terms of organizing necessary deliverables for satisfying the customers. The leaders of the project team take the lead role of providing preop-er allocation to the resources from one individual to another so that they can be able to provide the best beer in the activities. 

Monitoring the project

The project manager monitors the entire controlling process minutely. Also, he provides necessary strategies to the involved members to bring agility and rapidity in the activity (Galli, 2020).  Simultaneously, the responsibility of the team members gets enhanced with the passage of time in terms of reviewing and informing daily updates to the project manager regarding the procedural activities. 

Closing the project

After successfully finishing the project in time, the members deliver the project to the respective customers. In this phase, the project manager makes full effort to gain the trust of the customers repeatedly for the sake of earning profitability on a regular basis.

The presence of a project manager brings agility and efficiency in the regular activities for project management. More importantly, the manager tries to create a suitable working environment based on which the members involved in the team get the scope of executing the necessary activities effectively. Below are discussed the essential aspects where project manager influence a lot:

Discussion on the influential aspects of a project manager
Sl no. Influential perspectives of project manager Discussion
1. Providing vision and direction An effective project manager aims to understand the vision of a particular project based on which he provides necessary guidance to fellow members (Henkel et al., 2019). At the same time, they indulge themselves in making effective conversation with the stakeholders as well as the entire project team that decreases the element of doubt and confusion.
2. Increasing effectiveness The project manager takes considerable responsibility for defining the tasks among the members with the maintenance of a sequence of orders. It increases the scope of efficiency among the members. 
3. Controlling scope The scope of the project is controlled by the manager in the sense that the manager focuses on delivering the project variables so that there should not be any discrepancy in the project management activities.
4. Managing costs Timely delivery of a project with a prominent budget is the basic requirement for successfully completing the project. In terms of controlling the monetary costs, the role of a project manager is instrumental along with the equipment cost needed for the successful completion of the project (Sha, 2019). 
5. Managing time Time is considered to be an important factor in project activities and project managers make use of time accordingly to provide a specified strategy to the project (Wu et al., 2019).
6. Administering procurement In procurement activities also, the active role of a project manager helps a lot for the organization to manage the necessary materials in order to complete the project.

Table 1: Discussion on the influential aspects of a project manager

(Source: Created by the learner)

A skilled project manager is always a bonus for any business organization whose proactive expertise can make an eventful contribution to the prolific completion of a project’s activities. In his regard, the project manager needs to have several project competencies that determine the success of the entire project activities. Below are stated the competencies in detail:

Illustration of competencies of Project Manager
Sl no. List of competencies Discussion
1. Execution
  • Looking  for scope development with productive management
  • Playing the role of managing budgets schedules related to the project activity
  • Deploying potential organizational skills
  • Incorporating principles related to time management to provide a stealthy workflow 
2. Decision-making skills
  • Collecting as well as structuring the essential data to understand the relativity of the project activities
  • Making relevant decisions after realizing facts and circumstances
  • Conducting scenario analysis
3. Communication
  • Conveying information to all the associated stakeholders in both forms written as well as verbal
  • Determining the proper channel of communication
  • Inferring effectual insights to finish the project activity
  • Employing active listening to the completion of the project
4. Proficient team management
  • Providing motivation and inspiration to the teams
  • Managing conflicts effectively
  • Trying to make a strong relationship with the project members
  • Demonstrating the organization of the team with proper governance
5. Having a profound knowledge regarding business activities
  • Understanding the  present trend of the industry which influences the decision-making process
  • Providing an instant response to business changes that might be detrimental for the business scenario
  • Monitoring the ongoing competition in the market and its possible consequence on the entire business activities
6. Technical competence
  • Understanding the need for using improved tools and technologies in the project management activities
  • Devising needful strategies to maintain technical flexibility
7. Prominent critical thinking
  • Maintaining specific objectivity of the project
  • Applying a detailed analysis of the project 
  • Making integration of the entire project with cross-functional procedures
8. Superior leadership skills
  • Taking prominent initiatives from time to time
  • Mentoring the other team members
  • Responding in an unstable political situation

Table 2: Illustration of competencies of Project Manager

(Source: Created by the learner)

It is important for a project manager to possess important leadership skills based on which the other members involved in the project can be able to acquire the encouragement to carry out the project activities in an effective manner. Essential skills of leadership assure the prolific advancement in the project management activities which paves the way for getting success in an organization. The essential leadership skills required from a project manager are mentioned below:

Leadership skills of a Project Manager
Sl no Leadership traits Illustration
1. Communication While conducting project activities the project management looks to make an effective communication channel amongst the team members (Rehman et al., 2020). It provides the necessary impetus to perform the activity prominently.
2. Sharing prominent vision Skilled project manager always has a clear vision regarding the whole activity of the project management that allows him to share the vision with the team members in a suitable manner.
3. Prominent team engagement Effective inspiration and motivation coming from the project manager work as a boosting factor amongst the employees that paves the way for securing considerable profitability in the respective activities effectively as well as efficiently.
4. Delegation It is an art that most successful project managers look to improvise with themselves. With the help of delegation, they become successful in prioritizing the tasks divided among the project team members.
5. Honesty It is one of the potential leadership skills based on which the members get influenced in a considerable manner (Rao et al., 2019). Being honest in carrying out the project always provides useful teaching to the fellow members through which they can also learn the essential aspects accordingly.
6. Creativity Creativity skill creates a profitable scope for the team members involved in a particular project to be more thoughtful in the respective approach and start contemplating about the alternative ways to complete the project accordingly.
7. Strategic focus In this respect, the project manager relies on maintaining a productive focus throughout the entire activity that helps the  members to get necessary ideas from the project manager (Henkel et al., 2019)

Table 3: Leadership skills of a Project Manager

(Source: Created by the learner)

The nimble attitude adopted by project managers helps in inventive achievement of the activity. The project manager emphasizes building an effective working atmosphere which provides necessary encouragement to the members of the team to do the activities in a prolific manner. Moreover, it makes a considerable impact on the perfection of the employees related to the project (de Oliveira and Rabechini Jr, 2019).  Past studies have shown that the project managers act as a determinant behind the strategic completion of projects. More importantly, the energetic, enthusiastic, and vigorous approach adopted by the managers always become handy for the members to follow the necessary guidelines cautiously. The leadership technique of the manager works as a boosting factor using which they can easily wrap up the activity. The canny approach followed by the successful managers contributes to the finishing of the project activity systematically.

Besides this, the project manager at the time of providing directions focuses on viewing a potential communication channel amongst the members that assist the employees to inform the problematic issues to the manager (Farashah et al., 2019). In this way, the manager tries to establish prominent relationship management in the midst of the project activities.  However, the role of senior management in guiding the project manners cannot be neglected. It has a close relationship with the performance of the entire project (Willumsen et al., 2019). The magnet engages in giving strategic viewpoints regularly to ensure the sustainability of the project. The project manager needs to have a definite approach for the effective completion of the project that ensures the prolific outcome from the project (Kidd, 2020).  In this regard, the members take the necessary responsibility for performing the roles in a sequential manner.

The project managers need to search for effective weapons constantly that will generate a profitable scope of performing more activities in a less period of time (Owusu et al., 2019). Important recommendations will be prolific for the project managers to complete the project activities. Below are provided recommendations

Recommendation 1

  • The manager will need to know the ins and outs of the project in detail

Justification for the recommendation

Before starting the project activity it is imperative to make strong efforts in providing a solid foundation. It includes the stakeholders, clients who will have a close association with the project. It will help the activity to be completed accordingly.

Recommendation 2

  • The act of listening and engaging the members is important

Justification for the recommendation

It will assist the members to be more cooperative in executing necessary activities. Based on this, the project manager will be able to make the necessary decisions to bring agility to the activity.

Recommendation 3

  • Usages of innovative tools and technologies

Justification for the recommendation

It will create more ways to complete the project activity within time, in this regard, the manager needs to make art of providing training to the unskilled employees so that he will be able to get the acquired knowledge regarding the activity.


Based on the above discussion it needs to be concluded that the role of the project manager in completing a project cannot be undermined in any means. In fact, successful collaboration is observed amongst the members due to the presence of project managers in the activities. At the same time, other members get the scope of gaining necessary inspiration from the managers which aids in the prolific accomplishment of the activities considerably.

Selected Articles and other References

de Oliveira, G.F., and Rabechini Jr, R., 2019. Stakeholder management influence on trust in a project: A quantitative study. International Journal of Project Management, 37(1), pp.131-144.

Farashah, A.D., Thomas, J., and Blomquist, T., 2019. Exploring the value of project management certification in selection and recruiting. International Journal of Project Management, 37(1), pp.14-26.

Galli, B.J., 2020. Using marketing to implement a strategic plan: Reflection of practiced literature. In Start-Ups and SMEs: Concepts, Methodologies, Tools, and Applications (pp. 1518-1532). IGI Global.

Henkel, T.G., Marion Jr, J.W. and Bourdeau, D.T., 2019. Project Manager Leadership Behavior: Task-Oriented Versus Relationship-Oriented. Journal of Leadership Education, 18(2), p.1.

Kerzner, H., 2019. Using the project management maturity model: strategic planning for project management. John Wiley & Sons.

Kidd, T., 2020. Handbook of research on technology project management, planning, and operations. Learning, p.318.

Owusu, E.K., Chan, A.P., and Shan, M., 2019. Causal factors of corruption in construction project management: An overview. Science and engineering ethics, 25(1), pp.1-31.

Poston, R.S., and Richardson, S.M., 2019. Designing an academic project management program: A collaboration between a university and a PMI chapter. Journal of Information Systems Education, 22(1), p.6.

Rao, M.C., Hoffman, A.J., Hunter, M.R. and Shough, D.E., QUEST 2 EXCEL Inc, 2019. Gamified project management system and method. U.S. Patent 10,339,550.

Willumsen, P., Oehmen, J., Stingl, V., and Geraldi, J., 2019. Value creation through project risk management. International Journal of Project Management, 37(5), pp.731-749.

Sha, K., 2019. Incentive strategies for construction project manager: a common agency perspective. Construction Management and Economics, 37(8), pp.461-471.

Wu, W.W., Eom, M.T., and Song, J., 2019. Spheres of It Project Complexity and It Project Manager Archetypes and Roles: A Case Study. Information Systems Management, 36(4), pp.323-335.

Rehman, S.U., Shahzad, M., Farooq, M.S., and Javaid, M.U., 2020. Impact of leadership behavior of a project manager on his/her subordinate’s job-attitudes and job-outcomes. Asia Pacific Management Review.


Project management needs to focus on different areas of knowledge. Scope, cost, and time are evaluated as major aspects and factors behind the success. Scope management helps manage different activities and requires some effort and time. Scope management assists in facilitating the milestone and deliverable of a project. Scope creep in project management is evaluated as a drawback for a project which defines sone unnecessary growth. This can be controlled with documents, control change processes, project team awareness, etc. A project manager needs to use scope management and creep management to control failure. 


Project scope, cost, and time play an important role in the success of a task. A project manager is a responsible authority to handle the cost and complete the task in a defined duration (Kendrick, 2015). Different types of costs are incurred on a project like direct cost, indirect cost, fixed cost, variable cost. All of them are needed to assess in advance by the project manager so that they can define the budget. Time management is also important to facilitate and succeed in a project with appropriate monitoring and control. This assessment will be focused on the literature review on the scope as an appropriate project management area. Another aspect is the evaluation of the scope creep in project management and its application in a project environment. The impact on project success will be defined with a managerial decision.


a) Literature review on the scope 

The scope of a project defines a brief overview of a task to the stakeholders with major factors behind the success. It includes a specific list of goals, features, deliverables, deadlines, and milestones (Madhuri, et. al., 2018). This defines the target of the project and the work which used to get done. The project manager consists and defines some of the activities as in-scope and some as out-scope. This indicates that several activities in the project are well planned whereas some consider as a contingency. Project scope is important to make a task successfully and guide others to facilitate operations in the right direction (Shirazi, et. al., 2017). For effective scope management, the project manager needs to follow certain steps. Following are some of the steps for effective project scope management:

  • Planning of the scope: This is the first stage of the project where all information leads to collect from the stakeholders which include requirements, expectations. Under this, stakeholders help to document the activities and derive steps to control the scope of a project. This scope management plan helps in assessing the contingencies of the project, milestones, other elements of the work breakdown structure, etc. 
  • Collect requirement: In this phase, the project manager will be going to determine the wants and needs of the stakeholders. For managing the scope and success of a project, it is essential to determine and underpin the requirement of stakeholders which derive through focus groups, surveys, interviews, etc. 
  • Scope description: The scope statement helps define the aspects of a project. The key deliverables and milestones will be assessed as well. Thus, for a better a depth understanding, the project manager also becomes aware of the in scope and out of the scope activities. Hence, with this, the project manager becomes able to prepare strategies and outline the plan of the work. 
  • Scope validation: The scope validation is important to derive the best deliverables. It is essential to review the deliverables of the project and get approval. An appropriate plan in place is helpful to accomplish the desired target. The operational system of record helps in setting up the scope validation process so that every stakeholder used to approve it. 
  • Controlling of scope: For better control of a project, it is a moral duty of the manager to facilitate keen monitoring. The project managers need to compare the performance reports with project requirements. This helps in determining that the scope of a project is getting fulfil or not.

As per the viewpoint of Shrivastava and Hariharan (2015), project scope management implementation takes an amount of fair but it supports managing the duration of the long run, money, and many other problems. Thus, a project manager needs to align appropriate communication between the stakeholders and take suggestions from team members. With this, the project manager is required to focus on these activities of the scope management so that it can contribute to the success of a project. Stakeholders are a helpful and integral part of the scope management process. A scope assists a project to become successful with a description of key milestones and single activities. This will result in optimum use of resources which benefits in cost and time control. Every aspect of project management is interlinked with one other to derive beneficial gain. 

On the basis of Siemens (2016), scope management is not an easy task for a project manager and needs knowledge, communication with stakeholders. Scope management also helps the project manager to define roles and responsibilities as well as to develop a process. The scope management process is focused on some key areas like process, project group, and key deliverables. Under this, every stage belongs to a specific aspect and attribute to make a successful outline. The project scope management defines some basis like:

  • It clearly states about the results or the end deliverables accomplish through the project
  • It also defines the budget and time constraint information related to the project which includes a description of the project and end product which derive with ending of the task.
  • This also categorizes the project budget and schedule so that every activity can be done as per defined process and procedure. 

For effective control on the process, the project manager focuses on input, tools, and techniques ad output. Input includes project management plan, charter, process assets, environmental factors (Monnappa, 2020). The tools and techniques for better control on the scope are expert judgment and meetings with the people. Thus, with the focus on controlling scope, project requirements lead to fulfilling. Along with this, it also assists in deriving an appropriate and suitable solution for every single problem. 

b) Application of scope in the project environment and its impact on project success and managerial decision


Sometimes a project suffers from inappropriate growth and went through various changes at any time. This problem arises due to inappropriate documentation, control, and management of the activities (Ajmal, et. al., 2019). This aspect is termed as the project scope creep of kitchen sink syndrome. This hampers the project work and influences the strategy of the project as well. Thus, a project manager needs to use relevant strategies and the draft document before initiating a project. For better control, a manager needs to focus on controlling activities so that it can avoid unnecessary growth and creep in the project.  


Project scope Creep is inappropriate in nature and influence growth and ending results as well. This harms a project completely but can provide good results in minimum cases. A project manager needs to understand the scope of creep causes (Wawira and Susan, 2019). Some of the primary causes which deprive through scope creep are:

  • This causes a poor assessment of the requirements. This makes the work and pattern of work hard for the manager. Moreover, the team also moves in different directions which influence the utilisation of the resources. 
  • This causes due to underestimation of the requirements of the project. The project manager does not justify and determine the requirement of a project. This results in the scope creep as team members, stakeholders do not link their needs and requirements with the project.
  • One of the major drawbacks of scope creep which causes from it is lack of control. It becomes hard for the project manager to control the entire project in an effective manner. This results in a negative outcome as it might cause the failure of the project as well. 

Its impact on project success

Project scope creep influences the results of the project and impacts it differently as well. A project manager needs to understand the impact of creep on the project and its success (Wawira and Susan, 2019). Following are some of the impact of scope creep on project success which needs appropriate evaluation:

  • The first impact is defined in the budget of the project. A fluctuation in the budget of a project influence various activities. It also overestimates and underestimates a budget that fluctuation in the cost. With a slight increase in the cost of any activity, the manager needs to cut down from other activities like material, labour, etc. Thus, the success of a project compromise as its quality hamper.
  • Another impact on project success is the inappropriate utilization of resources. The resources used for a project went out of control. This arises due to creep and delay in the project. The project goes beyond the defined time duration which wastes the major resources. Hence, it influences the budget of the project for the consumption of more resources. Thus, it also influences the success of a project as things went in different directions.  

Strategies/ways to prevent scope creep 

Project scope creep is evaluated as an inappropriate aspect for the task which causes failure. Thus, the project manager needs to use relevant and effective ways to prevent scope creep. Following are some of the ways through which scope creep can be controlled effectively ((Ray, 2013):

  • Documentation of the requirements which include every single information of a project like a milestone, deliverables, time, resources. This helps in effectively planning the entire project.
  • Develop a change control process in the project. Under this, a project manager can change any activity with a suggestion from stakeholders. This helps in avoiding any fault and fluctuation from the project so that all tasks went in the right direction.
  • Scheduling of a project is really important and assist in making a successful project with any creep. Thus, scheduling is important to draft while developing a scope with the assistance of WBS. 
  • Verification is important from the side of stakeholders. The project manager needs to verify details from the stakeholders and take their approval.
  • Engage the project team and define the scope to them. This helps in controlling the scope creep as they use to work as per define roles and responsibilities. 

Case of scope creep (from business, industry, or project) 

Scope creep is inappropriate and defines the failure of a project. The project manager needs to align their study with some cases of scope creep. One of the causes of scope creep was Chrysler’s PT Cruiser. Chrysler’s PT Cruiser did not want to change the design of their cars at the last minute but at the time of product delivery, the company suffers from some problem (Scope creep: manage scope wisely for a successful project, 2020). This results because of inappropriate preparation of the product delivery schedule. Thus, as a result, the company had faced a huge loss in sales and the launch of its cars in the market. 

Managing scope creep 

Managing scope creep is not a big deal. It needs some knowledge and efforts by the project manager so that all aspects work in a relevant direction. Following are some ways of managing scope creep (Scope creep: manage scope wisely for a successful project, 2020):

  • Development of the change control process which further deploys some changes in the documents.
  • Aware all stakeholders about changes as well as keep check up on the scope of the project.
  • Communicate scope change properly with the new timeline
  • Collaboration with stakeholders and take their opinion about change or alteration in the project. 


Following are some recommendations to control the scope creep of the project:

  • Update the timeline when any alteration leads to take place so that necessary changes can amend.
  • Take suggestions from stakeholders about change so that relevant judgment can take place.
  • Develop documents and milestones and aware team members about it so that work can direct in a relevant direction. 

It gets concluded from the above report that scope helps a project to become successful. With the scope statement, the project has directed in a relevant direction without any confusion and problem. The project manager has to use the steps of the project scope management so that all activities and operations lead in the right direction. Project scope creep has defined as a major issue in modern projects. This has controlled with documentation, awareness to team members. It causes the failure of a project and overlaps the budget. For managing scope creep, the company has to develop a control change process. 


Ajmal, M., Khan, M. and Al-Yafei, H., 2019. Exploring factors behind project scope creep–stakeholders’ perspective. International Journal of Managing Projects in Business.

Kendrick, T., 2015. Identifying and managing project risk: essential tools for failure-proofing your project. Amacom.

Madhuri, K.L., Suma, V. and Mokashi, U.M., 2018. A triangular perception of scope creep influencing the project success. International Journal of Business Information Systems27(1), pp.69-85.

Monnappa, A., 2020. What is Project Scope Management and Why It’s Important? [Online] Simpli Learn. Available at: [Accessed on: 1st May 2020].

Ray, S., 2013. Ways to Avoid Scope Creep. [Online] Project Manager. Available at: [Accessed on: 1st May 2020].

Scope creep: manage scope wisely for a successful project, 2020. [Online] Project Management Qualification. Available at:  [Accessed on: 1st May 2020].

Shirazi, F., Kazemipoor, H. and Tavakkoli-Moghaddam, R., 2017. Fuzzy decision analysis for project scope change management. Decision Science Letters6(4), pp.395-406.

Shrivastava, A.A. and Hariharan, S., 2015. Deliverable Management In Projects. International Journal of Engineering and Computer Science4(06).

Siemens, L., 2016. Project management and the digital humanist. Doing digital humanities: Practice, training, research, pp.343-57.

Wawira, M.C. and Susan, W.E.R.E., 2019. Effects of project management practices on community development in Nairobi city county. International Journal of Project Management1(1).