Introduction
With the continues competition and changing customer needs and demands, it is becoming very important to change as per the market needs ,in order to survive in tough competition and increase growth over time.
With increase in customer base and satisfaction the company needs to improve its technology that can help in managing the records and documents in a defective manner so that the company can be able to formulate strategies as per their needs and demands. In this task the central point of discussion would be on understanding the requirement of Atlas which is an insurance providing companies in Australia who is looking forward to upgrade its database management system to Oracle is the current system is not able to when be the needs and requirements of high data records and customer details.
In this task the study is going to provide in-depth analysis on different documents and process that is going to be undertaken by at least company in order to upgrade their database management system to Oracle and also provide a discussion on different steps that needs to be taken while going for a database management upgradation system.
Literature review
In order to have a proper project monitoring and evaluation criteria for the project of database management system in atlas company and schedule management plan and resource requirement plan has been developed that can help the management in understanding the importance of schedule and can also help in managing them all the timelines with better efficiency and utilization.
The below provided schedule management plan helps in understanding the different schedule provided in the form of the game chat and critical path analysis while managing different activities during the project.
Stakeholders are the people who directly or indirectly have control over the decision making of a project hence it becomes very important to have a clear understanding and management procedure in order to manage their needs and demands.With the help of stakeholder management plan analysis, It would be it would be easy for the organisation to manage different stakeholders a different level of the organisation.
Communication plan is a document that helps in analysing all the needs of the claimants in order to communicate the need for change in the organisation. It includes kick-off meetings that is a formal meeting which involves defining the goals and objectives of the project to all the stakeholders in order to provide them better understanding about the project.
Change management is a process that involves change in any existing process or task of an organisation in order to achieve better accuracy and efficiency.
Stakeholder Analysis
Stakeholders are the people who directly or indirectly have control over the decision making of a project hence it becomes very important to have a clear understanding and management procedure in order to manage their needs and demands.
With the help of stakeholder management plan analysis, It would be it would be easy for the organisation to manage different stakeholders a different level of the organisation.The stakeholder management plan analysis is discuss this below.
| Name | Interest Level | Influence Level | Potential strategies for management |
| Will Smith | High | High | As he is the project coordinator all the proceedings are going to be directly managed by him. He must be informed regularly with all the preceding of the project. |
| Rebeka Adams | High | High | All the business requirement gathering is going to be done by her, it becomes very important to access all the client needs very carefully so that the database management upgradation can be done carefully. |
| Finance Manager | High | High | He needs to be informed about all the expenses of the project that can help in building trust. |
| Sales manager | High | High | They are opposing the change hence need to convey about the importance of the new change. |
| Service managers | High | High | Service team will acquire huge positive impact from the development of this software as it will operations will be much more automatic and systematic in nature |
| Customers | High | Low | Owing to the rise in the number of customers (and anticipated potential growth) it was often difficult to monitor the fleet or cars for loans and to respond to customer requests if one is eligible to make a reservation. With consumers continuing to seek multiple payment mechanisms such as e-mail, PayPal etc., the app can support. |
| Workers | Medium | High | Continuous motivation and work related guidelines needs to be provided. |
| Suppliers | Medium | Medium | Competitive pricing strategies need to be adopted to ensure timely delivery of the raw material. |
| Employees of Atlas | High | Medium | Any resistance by the employees can cause high damage to the plan. In order to avoid this, it is important to communicate the need of change. |
Communication Plan
Communication plan is a document that helps in analysing all the needs of the claimants in order to communicate the need for change in the organisation. It includes kick-off meetings that is a formal meeting which involves defining the goals and objectives of the project to all the stakeholders in order to provide them better understanding about the project.
| Kick-Off Meetings
1 November 2020 Project Name: Atlas Compacy Meeting Objective: Starting off the project effectively that can help in kick start the project effectively and introducing different stakeholders, communicating the project goals and plans and discussing future plans with core team and stakeholders. Agenda;
|
Project charter
Project charter is a formal documentation that helps in knowing all the requirements of a project which involves the cost,Scope analysis,problem and overall cost of the project.
Work Breakdown structure
Work breakdown structure is a graphical representation of all the tasks and activities that are going to be incurred and carried in a project to complete the project on time with higher efficiency and effectiveness.
With the help of work breakdown structure it becomes easy to understand different activities that are going to be a part of the project and the differentiation becomes easy on the basis of activity and department.
Gantt chart
Gantt chart Is a visualisation that helps in understanding the breakdown of different activities over different time period allotted to a project.
Cost management plan
Cost and finance are one of the most important aspects for the success of an organisation as the organisation wants to run out of cash while operating their operations in the market. It is very important for an organisation to estimate all types of cost that might incur during the project like fixed cost, tangible cost etc.
In order to have a control over the cost we have developed different types of financial documents like payback period analysis,Cost benefit analysis and other financial documents.
| Year | Annual cash flows ($) | Cost of capital @10% | DCF ($) |
| 0 | -12000 | 1 | -12000 |
| 1 | 5200 | 0.909 | 4727 |
| 2 | 5800 | 0.826 | 4791 |
| 3 | 6400 | 0.751 | 4806 |
| Net present value | 2324 | ||
Negative sign indicates the outflow of money.
Payback period
| Year | Annual cash flows ($) | Cumulative ($) |
| 0 | -12000 | -12000 |
| 1 | 5200 | -6800 |
| 2 | 5800 | -1000 |
| 3 | 6400 | 5400 |
Cost benefit analysis
| Q1 | Q2 | Q3 | Q4 | |
| Benefits | ||||
| Increased revenue | 702 | 585 | 655 | 398 |
| Cost saving | 546 | 455 | 510 | 309 |
| Costs avoided | 1404 | 1170 | 1310 | 796 |
| Quarterly Total benefit | 1560 | 1300 | 1456 | 884 |
| Cumulative Value | 1560 | 2860 | 4316 | 5200 |
| Investments | ||||
| one time investment | 8010 | 0 | 1780 | 890 |
| Ongoing investment | 990 | 0 | 220 | 110 |
| quarterly total | 9000 | 0 | 2000 | 1000 |
| Cumulative Investment | 9000 | 9000 | 11000 | 12000 |
Risk assessment
Risk management plan is one of the most important document while managing a project in an organization as it helps in understanding different types of risk that can occur during the course of the project with the help of this document in place the management to take corrective decisions for all types of risk that might hamper the productivity and efficiency of the project.
| Risk Management Plan
Project Name: Atlas Company Project Overview: Making a database management software upgradation to Oracle software so that all the needs of the data management and record handling can be done effectively. Project Lead: Will Smith Risk Identification & Planning
Planning In order to minimize the different risk that might hamper the productivity and efficiency of the project, in order to deal with low availability of resources, proper reserves and contingency planning can be done. In order to deal with the situation of pandemic and continue the working of the project, proper precautions like PPE kits, gloves, and face shields can be taken. In order to deal with communication gap which is one of the major risk for the project success proper meetings and communication strategies needs to be established. In order to deal with poor performance and poor management decision it is required to do regular controlling and monitoring activities for the project that helps in reducing the cost and increasing the efficiency for the project. |
Project monitoring and Evaluation
In order to have a proper project monitoring and evaluation criteria for the project of database management system in atlas company and schedule management plan and resource requirement plan has been developed that can help the management in understanding the importance of schedule and can also help in managing them all the timelines with better efficiency and utilization.
The below provided schedule management plan helps in understanding the different schedule provided in the form of the game chat and critical path analysis while managing different activities during the project.
| Schedule Management plan
Project title: Atlas company database system upgradation Schedule Tools: Gantt chart and critical path analysis Level of Accuracy Units of Measure Variance Thresholds 86% Controlling measures and Weekly checks. Comparison between actual and planned. Schedule reporting and format Daily performance trackers and master trackers are going to be developed. Process Management Training and performance reviews of project team members.
|
Requirement document
Requirement document is a systematic document that helps in gathering the requirements of a project like the functional needs, non-functional needs and also helps in managing them effectively. With the help of requirement document it becomes easy to manage all the requirements of project at the initiation and different levels of the project.
| Project name | Atlas company |
| Reference code | 5987 |
| Reference no | 45736 |
| Location | Melbourne, Australia |
| Due Date | 2 November |
Detailed project requirements
|
Making a database management software upgradation to Oracle software so that all the needs of the data management and record handling can be done effectively |
.
Hardware, physical storage areas, servers, technical consultants, functional requirements, nonfunctional requirements, Reserves.
31 Jan 2021
Company standards and requirements
Approval by quality assurance team
Required for completion of the project
Techno-functional consultants with knowledge of servers.Approved ByWill SmithSignature
Conclusion
After going through in the taluses in case study of at least company who is looking forward to hell of a database management upgradation system with Oracle software it can be easily set and concluded that, With the help of proper project management techniques and documentation it becomes very important to manage different asking procedures required to complete the task on time with higher accuracy and efficiency. There are several documentations that are facilitating organization to take a pill of utilization of resources like project charter risk management blogs stakeholder management documents communication plans that can help them in avoiding duplication of work and achieving optimum utilization of resources.
At the end it can be easily set up concluded that with having appropriate documents in hand and proper planning and initiation in mind it is easy to achieve all the project goals and objectives with higher efficiency and success
References
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Appendix
| Schedule Management plan
Project title: Atlas company database system upgradation Schedule Tools: Gantt chart and critical path analysis Level of Accuracy Units of Measure Variance Thresholds 86% Controlling measures and Weekly checks. Comparison between actual and planned. Schedule reporting and format Daily performance trackers and master trackers are going to be developed. Process Management Training and performance reviews of project team members.
|
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| Schedule Management plan
Project title: Atlas company database system upgradation Schedule Tools: Gantt chart and critical path analysis Level of Accuracy Units of Measure Variance Thresholds 86% Controlling measures and Weekly checks. Comparison between actual and planned. Schedule reporting and format Daily performance trackers and master trackers are going to be developed. Process Management Training and performance reviews of project team members.
|
| Project name | Atlas company |
| Reference code | 5987 |
| Reference no | 45736 |
| Location | Melbourne, Australia |
| Due Date | 2 November |
Detailed project requirements
|
Making a database management software upgradation to Oracle software so that all the needs of the data management and record handling can be done effectively |
.
Hardware, physical storage areas, servers, technical consultants, functional requirements, nonfunctional requirements, Reserves.
31 Jan 2021
Company standards and requirements
Approval by quality assurance team
Required for completion of the project
Techno-functional consultants with knowledge of servers.Approved ByWill SmithSignature
| Risk Management Plan
Project Name: Atlas Company Project Overview: Making a database management software upgradation to Oracle software so that all the needs of the data management and record handling can be done effectively. Project Lead: Will Smith Risk Identification & Planning
Planning In order to minimize the different risk that might hamper the productivity and efficiency of the project, in order to deal with low availability of resources, proper reserves and contingency planning can be done. In order to deal with the situation of pandemic and continue the working of the project, proper precautions like PPE kits, gloves, and face shields can be taken. In order to deal with communication gap which is one of the major risk for the project success proper meetings and communication strategies needs to be established. In order to deal with poor performance and poor management decision it is required to do regular controlling and monitoring activities for the project that helps in reducing the cost and increasing the efficiency for the project. |
| Q1 | Q2 | Q3 | Q4 | |
| Benefits | ||||
| Increased revenue | 702 | 585 | 655 | 398 |
| Cost saving | 546 | 455 | 510 | 309 |
| Costs avoided | 1404 | 1170 | 1310 | 796 |
| Quarterly Total benefit | 1560 | 1300 | 1456 | 884 |
| Cumulative Value | 1560 | 2860 | 4316 | 5200 |
| Investments | ||||
| one time investment | 8010 | 0 | 1780 | 890 |
| Ongoing investment | 990 | 0 | 220 | 110 |
| quarterly total | 9000 | 0 | 2000 | 1000 |
| Cumulative Investment | 9000 | 9000 | 11000 | 12000 |
| Name | Interest Level | Influence Level | Potential strategies for management |
| Will Smith | High | High | As he is the project coordinator all the proceedings are going to be directly managed by him. He must be informed regularly with all the preceding of the project. |
| Rebeka Adams | High | High | All the business requirement gathering is going to be done by her, it becomes very important to access all the client needs very carefully so that the database management upgradation can be done carefully. |
| Finance Manager | High | High | He needs to be informed about all the expenses of the project that can help in building trust. |
| Sales manager | High | High | They are opposing the change hence need to convey about the importance of the new change. |
| Service managers | High | High | Service team will acquire huge positive impact from the development of this software as it will operations will be much more automatic and systematic in nature |
| Customers | High | Low | Owing to the rise in the number of customers (and anticipated potential growth) it was often difficult to monitor the fleet or cars for loans and to respond to customer requests if one is eligible to make a reservation. With consumers continuing to seek multiple payment mechanisms such as e-mail, PayPal etc., the app can support. |
| Workers | Medium | High | Continuous motivation and work related guidelines needs to be provided. |
| Suppliers | Medium | Medium | Competitive pricing strategies need to be adopted to ensure timely delivery of the raw material. |
| Employees of Atlas | High | Medium | Any resistance by the employees can cause high damage to the plan. In order to avoid this, it is important to communicate the need of change. |