Food service style 1
Table of Contents Assessment 1. 3 Food service style 1 – A la carte (Fresh cook) 3 Assessment 3. 46 References. 53 … Read More »Food service style 1
Table of Contents Assessment 1. 3 Food service style 1 – A la carte (Fresh cook) 3 Assessment 3. 46 References. 53 … Read More »Food service style 1
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Enhance the Customer Service Experience
Assessment 2
Role play 1
Customer: hello sir, sorry to inform you that I am meeting you because of the disappointment in the customer once again about the deliveries of the cake?
The wholesaler: hello sir, sorry for the inconvenience that you are facing related to the cake deliveries, so can you tell me what kind of problem you are facing in the delivery of cakes? Is cake quality or taste or any other issues occurring in cake or some other problem you are facing?
Customer: you people just didn’t be able to do the right things.
The wholesaler: sir just calm down and tell me the problem I will try to solve it as soon as possible tell me briefly about the problem.
Customer: when I placed an order of cakes last month and ask to deliver my cakes order a 10 AM but I didn’t receive the order on time because this I got a shortage of cakes in my café. Because of this behaviour, I run out of cakes. This cost me a loss of money
The wholesaler: ok sir now I got your reason forthe frustration we are sorry as you said your order was not delivered in the morning I will check the records and ask the staff what the reason was as you are our valuable customer. Is there any complaint related to the quality of the cakes?
Customer: yes, as I order 5 but only 1 order is received in the morning of which I ordered dairy cakes which were losingtheir freshness as the time passes. I didn’t cancel my order because my customers like your cake and the quality of cake otherwise there are many places which have a good quality of cakes. So now tell me will you deliver the cake at 10 AM or not
The Wholesaler: yes, sir we will deliver your cakes before 10 am and I will look into your problem very effectively and I also monitor our delivery service why it late but don’t worry sir we will timely deliver your orders.
Customers: thank you for hoping you will solve my problem.
Role play 2
Customer after getting bad service he is giving feedback to the manager of the hotel
Manager: hello sir, how may I help you?
Customer: I have some complaints about the service that I received from your staff
Manager: sorry sir for any inconvenience so can you tell me the problem as you are our regular customer.
Customer: I never received the behaviour like this before but today as I entered the hotel I took a table and sat on that no one is acknowledging my table after waiting for 20 minutes I got acknowledged and asked by the waiter for the order and after this when I asked the waiter to not bring onions in a salad then after he brought onions in the salad and I requested drinks also with my meal but I didn’t get those drink and the behaviour of your waiter today was very rude they are ignoring me and busy on other large table and serving them.
Manager: sorry sir I got your point but please try to understand us also that today’s delay reason was first that you are without booking and this is not a great reason as you know we have only 40 seats out of which 25 are booked by large party and you got the table because you are our regular customer otherwise we will not going to offer any table and all the person from there are ordering at the same time as staff shortage all waiter is busy there to serve on the other tables, and the drinks you ordered was given on anther table where guest didn’t say any word so our waiter thought the order from that table and these tables are very demanding and ordering again and again so the waiters also get frustrated from this type of behaviour and that is why they kind of rude. This is the situation of today that is why you receive a bad service experience today but we will manage this also from next time so don’t worry.
Customer: ok thank you I understood completely and sorry for the anger that did on you.
Manager: no problem sir your feedback is important for us to improve our service policies better day by day, thank you sir for understanding us to keep visiting us
The customer left the restaurant with a smile on his face and leave the restaurant in a satisfied manner.
Role play 3
After too many calls from the customers finally on Thursday Morning the receptionist of the Restaurant called back the customer
Receptionist: Good morning, this is the receptionist from the XYZ Restaurant how may I help you, sir?
Customer: Good morning(In a frustrated voice) so you finally called me back today I was trying to call you from Monday morning and also called you at 2:40 PM but my call was not answered from your side and I also left the voice message with your calls but no call back from your
Receptionist: Sorry, sir for not picking up calls from your side but the restaurant was closed on Monday and Tuesday so there will be no chance of picking up your calls and also no call backs can be done. And on Wednesday we are slightly busy with some work due to which we are not able to call you back sir. Sorry for the inconvenience that you faced can you tell me what can I do to help you?
Customer: ok no problem I can understand that I need to book tables in your restaurant for the dinner party of 5 people on Saturday at 6:30 PM so kindly can you book my tables
Receptionist: Sorry sir on Saturday we are fully booked for the function that starts at 8:00 PM but there is one seating available which is not according to your timing
Customer: can you tell me the timing in which seating can be possible so I can adjust the timing if possible?
Receptionist: the time at which seating will be available is 5:30 to 7:00 PM so can I book your seating at this time?
Customer: Yes, please book the seating between this time because I would like to do a party in your restaurant and I can adjust the timing.
Receptionist: ok sir thank you for the adjustment please mail your details torestaurantrecipion@xyz.com so I can confirm your bookings and I will send your details of booking by email.
Customer: ok I am sending you details of guest
Receptionist: ok sir thanks you hope your day will be awesome keep visiting us.
Customer: ok thank you
Anshari, M., Almunawar, M. N., Lim, S. A., & Al-Mudimigh, A. (2019). Customer relationship management and big data enabled: Personalization & customization of services. Applied Computing and Informatics, 15(2), 94-101.
Javed, F., & Cheema, S. (2017). Customer satisfaction and customer perceived value and its impact on customer loyalty: the mediational role of customer relationship management. The Journal of Internet Banking and Commerce, 1-14.
Nikou, S. H., Selamat, H. B., Yusoff, R. C. M., &Khiabani, M. M. (2016). Electronic customer relationship management, customer satisfaction, and customer loyalty: A comprehensive review study. International journal of management and economics invention, 2(12), 1133-1144.
Rahimi, R., & Kozak, M. (2017). Impact of customer relationship management on customer satisfaction: The case of a budget hotel chain. Journal of Travel & Tourism Marketing, 34(1), 40-51.
Observe Customer Service Hospitality Restaurants
Roleplay – 1
Some customers visit a restaurant for the lunch and entered inside the restaurant
Waiter: Good afternoon sir, welcome to the restaurant, how may I help you?
Customer: Good afternoon I am here for the lunch
Waiter: ok sir, So where would you like to sit at the tables which in the garden or inside the restaurant?
Customer: I would like to sit inside the restaurant.
Waiter: ok sir there is your table you can sit there.
The customersits down on the chair and now the waiter goes to him by taking his glasses, the notepad and the menu of the restaurant.
Waiter: sir this is the menu of the food that is present in the restaurant.
Customer: thank you for the menu.
So after observing the menu and waiter come to him with a notepad in his hand
Waiter: hope you look into the menu so, sir what would you like to eat for your lunch?
Customer: I would like to eat pasta and rice with chicken curry
The waiter noted down his order in the notepad
Waiter: thank you for the order sir your food will be prepared within 10 minutes please wait for some time.
Customer: ok thank you I will wait.
During the waiting time, the customer’s waiter went to the chef and gives the notepad of the order while waiting he served water in a glass and necessary spoons and equipment for the customers and also put salad
Customer: I don’t like to need tomatoes in the salad so please remove these tomatoes
The waiter took the salad back and the new plate the salad without tomatoes.
After 10 minutes the waiter went to the chef and took the food of the customer and served it in a well-mannered way.
Waiter: sir, this is your food have a happy meal.
Customer: thank you
After eating food customer asks for the bill
Waiter: ok sir this is your bill of $9 so which payment method would you like to use either by credit card or by online method
Customer: I will pay through a credit card
The customer paid the money and the receptionist give a mouth refresher. And waiter cleaned the table and also while leaving
Waiter: thank you sir hopes you like our service and keep coming and stay healthy
Role play 2
A birthday party is organised which is hosted in the café the guests gather in the hall for the birthday party
Host: Good evening sir, welcome to our café and thank you for choosing our café for the birthday party so how may I help you
Customer: good evening I want to celebrate my birthday party in a memorable way which will be on the 08 June
Host: ok sir we have a large hall in the café so we can conduct the event there.
Customer: so what are facilities will you going to provide while hosting the event
Host: we have a large hall and there is one stage on which you can cut your cake in front of your guest and there is an arrangement of proper tables and chairs on which guests will going to sit and eat their food. And decoration of the hall will be done properly and on the theme of the birthday.
Customer: so what kind of food will you provide for the guests.
The host went inside and took the event card on which there is food and beverages are present which can be delivered at the time of the event
Host: sir this is our menu card for the event from where you can order the food and we will prepare it accordingly one dish will be the café’s special birthday dish for the guest
After looking into the menu card he order the food and beverages that are needed by the customer and the host note them down in his notepad after noting them down for the menu and customer went back. The hall was decorated completely and the tables and stage is decorated properly.
Host: thank you for joining the birthday party here
The birthday celebration took place and the guest are first served wines and then food and special dish of the café in a proper manner and these tables were cleaned properly. The arrangement of the celebration in which ladies are in the first row. After the celebration of the birthday is completed customer comes to host.
Customer: this was the best birthday party of my life and t is memorable for me thank you so much please tell me the bill
Host: thank you sir this is your bill and what will be your preferred payment method we accept all types of the payment methods
Customer: I will pay with a card
After clearing all bills when the Customer was going
Host: thank you Sir for the celebration and hope you like our services and must visit again.
Hassan, R. S., Nawaz, A., Lashari, M. N., & Zafar, F. (2015). Effect of customer relationship management on customer satisfaction. Procedia economics and finance, 23, 563-567.
Raab, G., Ajami, R. A., & Goddard, G. J. (2016). Customer relationship management: A global perspective. CRC Press.
Team Leader
Student’s name
Date of planning discussion
13th July
Date of review
12 months
Plan
Idea | Goals | Preparation | Objective | Responsible | Outcomes | Timeframe |
Implementing some adventurous activities in the café related to work will encourage the members to work and complete their targets (Kreitner& Cassidy, 2012). | To effectively engage the members of the team. | 1. Planning the activities. | To make the members engaged with the team. | Manager | Engagement level is better | 1 day |
2. Discuss it with the team. | To reduce the chances of disputes. | Manager | Better relations between team members | 2 days | ||
3. Implementing those activities | To improve productivity. | Manager | Increased productivity | 2 days |
Idea | Goals | Preparation tasks | Objective | Responsible | Outcomes | Timeframe |
Rewarding the team for their efforts and hard work that they put in to achieve the goals and objectives (Kreitner& Cassidy, 2012). | To encourage the team for working best with productivity and motivation. | Check their performance | To evaluate their performance productivity | Manager | Better performance by the team | 1 day |
Correct their mistakes | To give them lessons about effective working and correcting their mistakes | Manager | Improvement in the whole performance | 2 days | ||
Reward them as per their performance output | To motivate them | Manager | Team members are effectively motivated | 2 days |
Idea | Goals | Preparation | Objective | Responsible | Outcomes | Timeframe |
The tool of management will be utilized for maintaining the activities of the team and monitoring all the activities (Greenbaum&Kyng, 2020). | To make sure that all the activities are implemented with full effort (Greenbaum&Kyng, 2020). | Prepare all the members to implement activities | To make sure that all activities are done as per schedule | Manager | Better implementation of activities | 1 day |
Evaluate their performance | To assess the performance productivity | Manager | Better performance | 2 days | ||
Check their engagement level | To increase the engagement level | Manager | Increased level of engagement | 2 days | ||
Give them feedback | To improve their performance | Manager | Better productivity | 2 days |
Team members’ roles and responsibilities
Activity | Responsibilities | Specific Goals | Outcomes | Timeframe | |
Owner | Monitoring of all working | To ensure that all objectives are achieved | To increase the customer retention rate | Increase in profit | 15 days |
Giving feedback to the team (Geddes, 2012). | To make sure that all the activities are completed as per schedule | To do marketing of café and attract new customers | Increase in customers | 20 days | |
Manager | To monitor the performance of the team | Make sure that all the members are working effectively | To achieve the strategic objectives | Objectives are achieved | 10 days |
To motivate the team to improve their performance (Geddes, 2012). | To ensure that they are discussing all their opinions | To improve the performance productivity | Increased in productivity | 15 days | |
Chef | To arrange the cooking area and prepare dishes | To make sure that food is served on time | To satisfy the customers by giving the best services | Increase in customer retention | Regular |
Sou chefs | To prepare the best quality dishes (Ocalan, 2015). | Manage cooking activities | To make the best quality dishes | Better customer satisfaction | Regular |
Kitchen porters | Clean all kitchen areas | Washing dishes | To maintain cleanliness | Cleanliness is maintained | Regular |
Maintain cleanness in the kitchen | Carry out all basic duties | To do better activities of cleaning | The surface area is also cleaned | Regular | |
Wait staff | To serve the dishes | To serve on time | To satisfy the customers | Customers are satisfied | Regular |
Maintain relations with customers (Ocalan, 2015). | To communicate effectively with consumers | To maintain good customer relations | Better relations with customers | Regular |
StudentPack
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Student details | |
Full name: | |
Student ID: | |
Contact number: | |
Email address: | |
Trainer details | |
Full name: | SOFIA |
Qualification/Course/Program Details | |
Code: | |
Name: | |
Unit of competency | |
Code: | BSBLDR811 |
Name: | Lead strategic transformation |
Releases: | 1.0 |
Release date: | 19/Oct/2020 |
☐ By hand to trainer/assessor ☐ By email to trainer/assessor
☐ Online submission via Learning Management System (LMS) ☐ Any other method _________________________________________________ (Please describe here) |
• I have read and understood the information in the Unit Requirements prior to commencing this Student Pack
• I certify that the work submitted for this assessment pack is my own. I have clearly referenced any sources used in my submission. I understand that a false declaration is a form of malpractice; • I have kept a copy of this Student Packand all relevant notes, attachments, and reference material that I used in the production of this Student Pack; • For the purposes of assessment, I give the trainer/assessor permission to:
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Studentsignature: ________________________________
Date: ____/_____/______________
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The student must be assessed as satisfactory in each of the following assessment methodsin order to demonstrate competence in a variety of ways. | |||
Evidence number/ Task number | Assessment method/ Type of evidence/ Task name | Sufficient evidence recorded/Outcome | |
Assessment task 1 | Knowledge Test (KT) | S / NS (First Attempt)
S / NS (Second Attempt) |
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Assessment task 2 | Skills Test (ST) | S / NS (First Attempt)
S / NS (Second Attempt) |
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Outcome | C ☐ NYC ☐
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Date assessed:
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Trainer signature:
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Your trainer is requiredto fill out the Assessment Plan Outcome records above, when:
• You have completed and submitted all the requirements for the assessment tasks for this cluster or unit of competency. • Your work has been reviewed and assessed by your trainer/assessor. • You have been assessed aseither satisfactory or unsatisfactory for each assessment task within the unit of competency. • You have been provided with relevant and detailed feedback. Every assessment has a “Feedback to Student” section used to record the following information. Your trainer/assessor must also ensure that all sections are filled in appropriately, such as: • Result of Assessment (satisfactory or unsatisfactory) • Student name, signature and date • Assessor name, signature and date • Relevant and detailed feedback
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You, the student, must read and understand all of the information in the Unit Requirements before completing the StudentPack.If you have any questions regarding the information, see your trainer/assessor for further information and clarification. |
Pre-Assessment Checklist: Task 1 – Knowledge Test
The purpose of this checklist |
The pre-assessment checklist helps students determine if they are ready for assessment. The trainer/assessor must review the checklist with the student before the student attempts the assessment task. If any items of the checklist are incomplete or not clear to the student, the trainer/assessor must provide relevant information to the student to ensure they understand the requirements of the assessment task. The student must ensure they are ready for the assessment task before undertaking it. |
Section 1: Information for Students |
☐Make sure you have completed the necessary prior learning before attempting this assessment.
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Section 2: Reasonable adjustments |
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Student Name: ______________________________________
Student Signature: ___________________________________
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Assessment method-based instructions and guidelines: Knowledge Test
Assessment type
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Instructions provided to the student:
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Assessment task description:
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· This is the first (1) assessment task youmustsuccessfully complete to be deemed competent in this unit of competency.
· The Knowledge Testis comprised of eight (8)written questions. · You must respond to all questions and submit them to your Trainer/Assessor. · You must answer all questions to the required level, e.g. provide an answer within the required word limit, to be deemed satisfactory in this task · You will receive your feedback within two (2) weeks, and you will be notified byyour Trainer/Assessor when your results are available.
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Applicable conditions:
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· All knowledge tests are untimed and are conducted as open book assessment (this means you can refer to your textbook during the test).
· You must read and respond to all questions. · You may handwrite/use a computer to answer the questions. · You must complete the task independently. · No marks or grades are allocated for this assessment task. The outcome of the task will be Satisfactory or Not Satisfactory. · As you complete this assessment task,you are predominately demonstrating your written skills and knowledge to your trainer/assessor.
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Resubmissions and reattempts:
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Location:
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☐a classroom ☐learning management system (i.e. Moodle), ☐workplace, ☐or an independent learning environment.
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Instructions for answering the written questions:
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· Complete a written assessment consisting of a series of questions.
· You will be required to answer all the questions correctly. · Do not start answering questions without understanding what is required. Read the questions carefully and critically analyse them for a few seconds; this will help you to identify what information is needed in the answer. · Your answers must demonstrate an understanding and application of the relevant concepts and critical thinking. · Be concise, to the point and write answers within the word-limit given to each question.Do not provide irrelevant information. Remember, quantity is not quality. · You must write your responses in your own words. · Use non-discriminatory language. The language used should not devalue, demean, or exclude individuals or groups based on attributes such as gender, disability, culture, race, religion, sexual preference or age. Gender-inclusive language should be used. · When you quote, paraphrase, summarise or copy information from other sources to write your answers or research yourwork, always acknowledge the source.
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Purpose of the assessment
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This assessment task is designed to analyse and lead organisational transformation and learning for strategic outcomeandknowledge regarding the following:
· Knowledge ofcontent of and process for developing a change management strategy · Knowledge of key stakeholders involved in strategic change · Knowledge of organisational mission, purpose and values · Knowledge of strategic change risks and mitigation strategies including learning and communication processes · Knowledge of range of leadership styles · Knowledge of personal development planning methodologies · Knowledge of organisational transformation and the management of the stages of change. |
Task instructions |
· This is an individual assessment.
· To ensure your responses are satisfactory, consult a range of learning resources and other information such as handouts, textbooks, learner resources etc. · To be assessed as Satisfactory in this assessment task, all questions must be answeredcorrectly. |
Assessment Task 1: Knowledge Test
Provide your response to each question in the box below.
Q1: | Answer the following questions:
1.1. What is a change management strategy? Write your answer in 30-50 words. 1.2. Explain the process for developing and implementing a change management strategy in 250-300 words. 1.3. Discuss the key context of a change management strategy in 200-250 words.
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Satisfactory response | ||
Yes ☐
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No ☐
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Answer- 1.1
A change management strategy is a plan or the strategy to make changes in the organisation so that there will be something different that can be done. This describes how the organisation needs to change in the things which are affected badly and the performance can be driven by the values in the organisation and this leads to change in the objective of the organisation(Cameron & Green 2019).
Answer 1.2 The process of developing and implementing changes is very important as this will need some steps to follow for the changes
1. There should be proper preparation for the changes in the organisation. 2. There should be proper planning and vision that should be kept in mind for the changes. 3. Taking feedback from the employees and managers to know the credibility of the changes. 4. Implement the changes and changes should make within the company culture and practice(Cameron & Green 2019). 5. Review the changes and the progress which should be monitored.
Answer 1.3
The key is important for making the changes and management strategies so that they will be effective without any kind of malfunction of the organisation
1. Changes should be planned carefully 2. Changes are made in such a way that they are transparent. 3. Communicate the changes with the employees and the managers for their credibility. 4. There should be a roadmap for the changes so that organisations can adapt tothem. 5. Training should be given to employees whenever the changes took place.
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Q2: | Answer the following questions:
2.1. Explain the role of an organisation’s mission, vision and value statements. Write your answer in 100-150 words. 2.2. How does an organisation’s mission, vision and value statement impact modelling and cultivating collaborative thinking? Write your answer in 30-50 words.
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Satisfactory response | |
Yes ☐
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No ☐
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Answer 2.1
The vision, values and mission statement of the organisation together make a great impact on the business model of the organisation and give the proper direction to all clients, customers and also stakeholders about the nature of the organisation. These statements help everyone to keep their focus on the objective and goals of the organisation and the steps taken in the direction of achieving these goals and objectives of the organisation(Taiwo & Lawal 2016).
The vision Statement provides an idea about the objective and goals of the organisation. The mission statement provides the idea and purpose of the business. The value statement provides and reflects the principles and ethics of the organisation.
Answer 2.2
An organisation’s vision, mission and vision statements help in providing the key point so that the focus of the organisation cannot get disturbed by any external or internal factors which may affect the organisation in future and help in working of the employees in a single direction(Taiwo & Lawal 2016).
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Q3: | Answer the following questions:
3.1. Outline the purpose of organisational objectives, plans and strategies. Write your answer in 100-150 words.
3.2. Explain the importance of organisational objectives, plans and strategies when managing change within the organisation. Write your answer in 50-70 words.
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Satisfactory response | |
Yes ☐
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No ☐
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Answer 3.1
The purpose of the organisational objectives, plans and strategies are to determine the proper direction of the business or organisation. And also focuses on the efforts made by the employees to work in the same direction for the same goal. And this will ultimately help in the growth of the organisation(Wen, et al., 2019). And also, these statements are done so that there will help identify what is important for the organisation.
Answer 3.2
The organisational objective, plans and strategies help in managing the changes in such a way that changes are always necessary for the organisation to work more effectively and for its growth(Wen, et al., 2019), the objective always reminds the goal that the organisation want to achieve and always focuses on that goal while making changes within the organisation.
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Q4: | Answer the following questions:
4.1. Explain the following types of leadership styles: a) Laissez-Faire Leadership b) Democratic leadership c) Autocratic leadership
Write 50-70 words for each.
4.2. Which leadership style usually gets the best response when managing change within an organisation? Write your answer in 50-70 words.
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Satisfactory response | |
Yes ☐
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No ☐
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Answer 4.1
a) Laissez-Faire Leadership: This is the kind of leadership in which leaders gives access to team members to use their creativity and innovative thinking and also the resources which are present without giving much or more instructions and guidance to the team members.
b) Democratic Leadership: This kind of leadership is also known as participative leadership in this style of leadership team members have to participate in the project or decision-making process and all will give their opinions for the best outcome(Ocasio, et al., 2018).
c) Autocratic Leadership: This style of leadership in which leaders have full control in their hands and the decision-making process will be taken alone and the participation of team members is very less.
Answer 4.2
The most effective style of leadership for managing changes in the organisation is democratic leadership because(Ocasio, et al., 2018) this style of leadership will involve all the staff members of the organisation which helps in getting the opinions of all members and changes will do in according to those opinions.
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Q5: | Answer the following questions:
5.1. How can you identify the key stakeholders involved in the strategic change? Write your answer in 50-100 words. 5.2. Prepare a list of any five (5) key internal stakeholders to consult during change management.
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Satisfactory response | |
Yes ☐
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No ☐
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Answer 5.1
The involvement of key stakeholders is important for the strategic changes as this can be identified through meetings that are done to discuss the strategic changes of the organisation. And also identifying surveys that took place in the organisation can the feedback changes that are recommended by the stakeholder are changed in the strategic plans(Monteagudo 2017).
Answer 5.2
1. Top management 2. Staff members 3. Managers 4. Resource Managers 5. Peers
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Q6: | Discuss four (4) strategic change risks in different phases of the change and mitigation strategies, including learning and communication processes you would implement to address them. Write your answer in 300-350 words. | Satisfactory response | |
Yes ☐
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No ☐
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1. Preparation of changes: There is a risk of understanding the changes by the staff members and also questions arise about why these changes are required. For mitigation of the changes, there should be a proper meeting of staff members and make them understand the changes.
2. Guidance in changes: May lack an unclear vision of the changes. To mitigate this risk there should be a clear objective of the change in the mind.
3. Implementing changes: There may be issuesthat arise in communication and also management so for mitigating this there should be proper sessions before implementation of any strategic changes so that communication issues can be solved.
4. Monitoring of changes: There may be a lack of training and also no proper KPI set for the changes. For mitigating this there will be proper training given to the staff members and also set proper KPIs for the monitoring and reviewing of the changes(Monteagudo 2017).
The process of communication should be in the form of surveys and feedback and also follow-up meetings at the regular interval of time.
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Q7: | Answer the following questions:
7.1. What are personal development planning methodologies? Write your answer in 100-150 words. 7.2 Explain the different steps in a personal development planning methodology in 100-150 words. |
Satisfactory response | |
Yes ☐
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No ☐
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Answer 7.1
The personal development methodology is a system or framework for the people who need to grow themselves to achieve their goals by integrating and emphasizing their skills and values. This is a pattern of actions that needs significant changes when they are mentored properly with the proper guidance.
Answer 7.2
The personal development planning methodology includes different steps in the process
1. Personal should recognise the need for growth and change that he wants. 2. There is a need to assess the situation and identify the contextual issues. 3. Decide the priorities of the values. 4. Need to decide the clear goals so that there is a clear vision 5. Develop the plan which suits the best to the situation and goals (Day et al.,2016). 6. Implement the plan with proper planning. 7. Review and monitor the performance after implementation. 8. Make changes that are necessary for achieving the goals
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Q8: | What are the four (4) four stages of transformational change in an organisation? How can these stages be managed? Write your answer in 200-250 words. | Satisfactory response | |
Yes ☐
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No ☐
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The transformational changes that are required to change in the organisation because of the dynamic nature of the market changes and these changes are done which leads to completely reshaping the organisation’s processes and strategy that sometimes resulting in changes in the work culture of the organisation(Day et al.,2016).
The four stages of transformational changes are the reaction to the changes that are given by the staff members and stakeholders of the business stages are shock, anger, acceptance and commitment.
These stages can be managed by the proper planning and also by the proper communication through meetings that have to be taken before doing transformational changes that occur in the business or organisation in which they are properly communicated about the changes and also the needs of the changes why the changes are required and having the clear vision of the transformational changes will help in the proper management, these reactions can be handled properly and effectively.
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Outcome |
Outcome (make sure to tick the correct checkbox):
Satisfactory (S) ☐ or Not Satisfactory (NS) ☐
Date: _______(day)/ _______(month)/ _______(year)
Feedback:
Outcome (please make sure to tick the correct checkbox): Satisfactory (S) ☐ or Not Satisfactory (NS) ☐ Date: _______(day)/ _______(month)/ _______(year) Feedback:
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Student Declaration | · I declare that the answers I have provided are my own work. Where I have accessed information from other sources, I have provided references and/or links to my sources.
· I have kept a copy of all relevant notes and reference material that I used as part of my submission. · I have provided references for all sources where the information is not my own. I understand the consequences of falsifying documentation and plagiarism. I understand how the assessment is structured. Iaccept that the work I submit may be subject to verification to establish that it is my own. · I understand that if I disagree with the assessment outcome, I can appeal the assessment process, and either re-submit additional evidence undertake gap training and or have my submission re-assessed. · All appeal options have been explained to me.
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Student Signature |
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Date |
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Trainer/Assessor Name | SOFIA | ||
Trainer/Assessor Declaration | I hold:
☐ Vocational competencies at least to the level being delivered ☐ Current relevant industry skills ☐ Current knowledge and skills in VET, and undertake ☐Ongoing professional development in VET
I declare that I have conducted an assessment of this student’s submission. The assessment tasks were deemed current, sufficient, valid and reliable. I declare that I have conducted a fair, valid, reliable, and flexible assessment. I have provided feedback to the student.
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Trainer/Assessor Signature | SOFIA | ||
Date |
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Office Use Only | The outcome of this assessment has been entered into the Student Management System
on _________________ (insert date)
by (insert Name) __________________________________
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Pre-Assessment Checklist: Task 2 –Skills Test
The purpose of this checklist |
The pre-assessment checklist helps students determine if they are ready for assessment. The trainer/assessor must review the checklist with the student before the student attempts the assessment task. If any items of the checklist are incomplete or not clear to the student, the trainer/assessor must provide relevant information to the student to ensure they understand the requirements of the assessment task. The student must ensure they are ready for the assessment task before undertaking it. |
Section 1: Information for Students |
☐ Make sure you have completed the necessary prior learning before attempting this assessment.
☐ Make sure your trainer/assessor clearly explained the assessment process and tasks to be completed. ☐ Make sure you understand what evidence is required to be collected and how. ☐ Make sure you know your rights and the Complaints and Appeal process. ☐ Make sure you discuss any special needs or reasonable adjustments to be considered during the assessment (refer to the Reasonable Adjustments Strategy Matrix and negotiate these with your trainer/assessor). ☐ Make sure that you have access to a computer and the internet (if you prefer to type the answers). ☐ Make sure that you have all the required resources needed to complete this Assessment Task (AT). ☐ The due date of this assessment task is in accordance with your timetable. ☐ In exceptional (compelling and compassionate) circumstances, an extension to submit an assessment can be granted by the trainer/assessor. Evidence of the compelling and compassionate circumstances must be provided together with your request for an extension to submit your assessment work. ☐The request for an extension to submit your assessment work must be made before the due date. |
Section 2: Reasonable adjustments |
I confirm that I have reviewed the Reasonable Adjustments guidelines and criteria as provided in Appendix A and attached relevant evidenceas required and select the correct checkbox.
☐ I do require reasonable adjustment ☐I do not require reasonable adjustment |
Declaration (Student to complete)
☐I confirm that the purpose and procedures of this assessment task has been clearly explained to me. ☐I confirm that I have been consulted about any special needs I might have in relation to the assessment process. ☐ I confirm that the criteria used for this assessment has been discussed with me, as have the consequences and possible outcomes of this assessment. ☐I confirm I have accessed and understand the assessment information as provided in the Training Organisation’s Student Handbook. ☐I confirm I have been given fair notice of the date, time, venue and/or other arrangements for this assessment. ☐I confirm that I am ready for assessment.
Student Name: ______________________________________
Student Signature: ___________________________________
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Assessment method-based instructions and guidelines: Skills Test
Assessment type
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Instructions provided to the student:
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Assessment task description:
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· This is the second (2) assessment task you must successfully complete to be deemed competent in this unit of competency.
· This assessment task is a skills test. · You are required tolead strategic transformation in this assessment task. · You will receive your feedback within two (2)weeks,and you will be notified by your trainer/assessor when your results are available. · You must attempt all activities of the project for your trainer/assessor to assess your competence in this assessment task.
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Applicable conditions:
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Resubmissions and reattempts:
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Location:
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☐a classroom ☐learning management system (i.e. Moodle), ☐workplace, ☐simulated work environment, ☐or an independent learning environment.
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Purpose of the assessment
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The purpose of this assessment task is to lead strategic transformation in a range of contexts and industry settings.
· Skillstolead a strategic business transformation for an organisation or large work area on at least one occasion. · Skills to prepare to provide strategic leadership during a business change process · Skills to review strategic outcomes and incorporate feedback into leadership style.. |
Task instructions |
· This is an individual assessment.
· To ensure your responses are satisfactory you should consult a range of learning resources and other information such as handouts, textbooks, learner resources etc. · Your writing must be concise, to the point, not provide irrelevant information and according to the word limit given. · You must write your responses in your own words. · You will be required to complete all parts of this assessment task. |
Assessment environment |
The assessment can be completed in one of the following assessment environments:
· Online environment · Simulated environment/ Classroom environment · Workplace environment |
Online Environment
Assessment task instructions
Online environment requirements
Assessment task environment
This assessment task will be completed in an online environment prepared by your training organisation. All required resourcesto complete the assessment task will be discussed with the student before they commence the assessment. The online environment is very much like a learning environment where a student is able to practice, use and operate appropriate industrial equipment, techniques, practices under realistic workplace conditions. Requirements for the onlineassessmentenvironment The trainer/assessor will ensure that the onlineassessmentenvironment is set upto complete this assessment task. The online environment consists of:
The online environment must meet the following criteria:
Resources, tools, and equipment requirements The following resources, tools and equipment required to complete the assessment task will be discussed with the student before they commence the assessment: · Workplace personnel/stakeholders to participate in the questioning session requires active participation in a range of creative thinking activities o Please refer to the roles and responsibilities section for more information o This should be organised by the training organisation either via, LMS, telephone conferences, video conferencing or anything of a similar nature · legislation, regulations and codes of practice relevant to business strategic change · workplace plans, mission statements, policies and procedures for strategic change. Online assessment scenario You are required to manage resources according to analyse and lead organisational transformation and learning for strategic outcomes. You are required to read and understand a predetermined issue and/or situation and participate ina number ofassessment activities.
The following are the goals and objectives to complete this assessment task: · Prepare to undertake strategic change · Identify personal responsibilities in strategic transformation process according to task objectives · Develop strategic change strategy in collaboration with relevant stakeholders · Brief internal and external stakeholders of strategic change processes and intended outcomes · Establish communication channels for organisational personnel to contact management · Lead strategic change · Analyse and confirm capacity and competence of relevant individuals to contribute to change processes and plans · Identify and resolve risks in change management process · Develop learning and communication processes for addressing problems and risks arising during organisational change · Make changes to change management process according to risks and inform stakeholders of updates · Review strategic outcomes · Analyse impacts of leadership on change management process using self-reflection · Seek feedback on leadership during change management process from staff · Apply feedback to leadership style A supervisor will be assigned to you by your training organisation. The supervisor can answer your questions related to understanding the requirements associated with the assessment task. The supervisor will act according to job role and responsibilities.
The supervisor can be your trainer or assessor or a different trainer or assessor or a staff member (including mentors) from the training organisation. Roles and responsibilities As part of your job role, you have the following job responsibilities: · Develops insights from experience to improve personal performance · Sources, evaluates and critiques ideas and information from a range of complex texts to assist with decisions, choices and to manage organisational requirements · Researches and prepares plans for relevant stakeholders incorporating appropriate vocabulary, grammatical structure and conventions · Expresses opinions and information and responds to other people’s views using language appropriate to audience · Identifies impact of own behaviour on others, reflecting on personal strengths and limitations and implementing strategies to regulate behaviour · Adapts personal communication style to build a positive working relationship and show respect for the opinions, values and particular needs of others · Develops plans to manage complex activities with strategic implications that involve a range of personnel with diverse skills, knowledge and experience · Systematically gathers and analyses relevant information and evaluates options to inform decisions with the potential to affect organisational outcomes Task requirements This assessment task requires you to analyse and lead organisational transformation and learning for strategic outcomes. The assessment activities are mentioned within the assessment task.
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Simulated Environment
Assessment task instructions
Simulated environment requirements
Assessment task environment
This assessment task will be completed in a simulated environment prepared by your training organisation. The simulated environment will provide you with all the required resources (such as the equipment and participants, etc.) to complete the assessment task. The simulated environment is very much like a learning environment where a student is able to practice, use and operate appropriate industrial equipment, techniques, practices under realistic workplace conditions. Requirements for the simulated assessment environment The trainer/assessor will ensure that the simulated assessment environment is sufficient to complete this assessment task. The simulated environment consists of:
The simulated environment must meet the following criteria:
Resources, tools, and equipment requirements The following resources, tools and equipment will be made available by the training organisation at the simulated workplace to complete this assessment task: · Workplace personnel/stakeholders to participate in the questioning session requires active participation in a range of creative thinking activities o Please refer to the roles and responsibilities section for more information · legislation, regulations and codes of practice relevant to business strategic change · workplace plans, mission statements, policies and procedures for strategic change. Simulated assessment scenario You are required to manage resources according to analyse and lead organisational transformation and learning for strategic outcomes. You are required to read and understand a predetermined issue and/or situation and participate ina number ofassessment activities.
The following are the goals and objectives to complete this assessment task: · Prepare to undertake strategic change · Identify personal responsibilities in strategic transformation process according to task objectives · Develop strategic change strategy in collaboration with relevant stakeholders · Brief internal and external stakeholders of strategic change processes and intended outcomes · Establish communication channels for organisational personnel to contact management · Lead strategic change · Analyse and confirm capacity and competence of relevant individuals to contribute to change processes and plans · Identify and resolve risks in change management process · Develop learning and communication processes for addressing problems and risks arising during organisational change · Make changes to change management process according to risks and inform stakeholders of updates · Review strategic outcomes · Analyse impacts of leadership on change management process using self-reflection · Seek feedback on leadership during change management process from staff · Apply feedback to leadership style A supervisor will be assigned to you by your training organisation. The supervisor can answer your questions related to understanding the requirements associated with the assessment task. The supervisor will act according to job role and responsibilities. The supervisor can be your trainer or assessor or a different trainer or assessor or a staff member (including mentors) from the training organisation. Roles and responsibilities As part of your job role, you have the following job responsibilities: · Develops insights from experience to improve personal performance · Sources, evaluates and critiques ideas and information from a range of complex texts to assist with decisions, choices and to manage organisational requirements · Researches and prepares plans for relevant stakeholders incorporating appropriate vocabulary, grammatical structure and conventions · Expresses opinions and information and responds to other people’s views using language appropriate to audience · Identifies impact of own behaviour on others, reflecting on personal strengths and limitations and implementing strategies to regulate behaviour · Adapts personal communication style to build a positive working relationship and show respect for the opinions, values and particular needs of others · Develops plans to manage complex activities with strategic implications that involve a range of personnel with diverse skills, knowledge and experience · Systematically gathers and analyses relevant information and evaluates options to inform decisions with the potential to affect organisational outcomes Task requirements This assessment task requires you to analyse and lead organisational transformation and learning for strategic outcomes. The assessment activities are mentioned within the assessment task.
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Workplace Environment
Assessment task instructions
Workplace requirements
Assessment task environment
This assessment task will be completed in your workplace. The requirements for the workplace environment The assessment task can be completed in the workplace if the student is currently working or has access to a workplace meeting the assessment criteria. The workplace must meet the following criteria:
Resources, tools, and equipment requirements The following resources, tools and equipment must be available at the workplace to complete this assessment task: · Workplace personnel/stakeholders to participate in the questioning session requires active participation in a range of creative thinking activities o Please refer to the roles and responsibilities section for more information · legislation, regulations and codes of practice relevant to business strategic change · workplace plans, mission statements, policies and procedures for strategic change. Workplace scenario You are required to manage resources according to analyse and lead organisational transformation and learning for strategic outcomes. You are required to read and understand a predetermined issue and/or situation and participate ina number ofassessment activities.
The following are the goals and objectives to complete this assessment task: · Prepare to undertake strategic change · Identify personal responsibilities in strategic transformation process according to task objectives · Develop strategic change strategy in collaboration with relevant stakeholders · Brief internal and external stakeholders of strategic change processes and intended outcomes · Establish communication channels for organisational personnel to contact management · Lead strategic change · Analyse and confirm capacity and competence of relevant individuals to contribute to change processes and plans · Identify and resolve risks in change management process · Develop learning and communication processes for addressing problems and risks arising during organisational change · Make changes to change management process according to risks and inform stakeholders of updates · Review strategic outcomes · Analyse impacts of leadership on change management process using self-reflection · Seek feedback on leadership during change management process from staff · Apply feedback to leadership style A supervisor will be assigned to you by your training organisation. The supervisor can answer your questions related to understanding the requirements associated with the assessment task. The supervisor will act according to job role and responsibilities. The supervisor can be your trainer or assessor or a different trainer or assessor or a staff member (including mentors) from the training organisation. Roles and responsibilities As part of your job role, you have the following job responsibilities: · Develops insights from experience to improve personal performance · Sources, evaluates and critiques ideas and information from a range of complex texts to assist with decisions, choices and to manage organisational requirements · Researches and prepares plans for relevant stakeholders incorporating appropriate vocabulary, grammatical structure and conventions · Expresses opinions and information and responds to other people’s views using language appropriate to audience · Identifies impact of own behaviour on others, reflecting on personal strengths and limitations and implementing strategies to regulate behaviour · Adapts personal communication style to build a positive working relationship and show respect for the opinions, values and particular needs of others · Develops plans to manage complex activities with strategic implications that involve a range of personnel with diverse skills, knowledge and experience · Systematically gathers and analyses relevant information and evaluates options to inform decisions with the potential to affect organisational outcomes Task requirements This assessment task requires you to analyse and lead organisational transformation and learning for strategic outcomes. The assessment activities are mentioned within the assessment task.
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Assessment Task 2: Skills Test
Skills Test:
Introduction
“Online Media Solutions” is a marketing and web development business based in Melbourne, Australia. The business started operations in 2015 and has seen exponential growth since its establishment.
The business operates in the web service industry to offer superior and unique services to small businesses and institutions (B2B business model). Our experience and expertise in web sales and e-commerce give us the backing to provide solutions that are currently lacking in the market.
There is an all-time high demand for web development and marketing for small businesses with signs of rising further. Interestingly, few web developers have taken advantage of this opportunity, leaving the industry with no dominant participants.
The projects’ high costs and the focus on more prominent companies and institutions could contribute to why this market remains untapped. We will have a system that will reduce the project costs dramatically, allowing us to offer quality services at reduced costs.
Business plan
Business plan excerpt
Company details: Company name: Online Media Solutions, Pty. Ltd Company address: 2/10 Lawn court, Craigieburn, 3064, VIC Mission
Our vision To provide best-in-class web design and development services in a simple, effective, and cost-effective manner to the target audience. Goals and objectives The goals and objectives of Online Media Solutions are as follow:
Keys to Success
Services We currently offer the followingservices to our clients:
Values ● Quality service to our clients ● Integrity & Accountability ● Reliability ● Quality ● Innovation ● Respect Organizational structure and expertise The foundation team has 30 team members. The business has three (3) departments: ● IT department ● Marketing department ● Sales department The finance and human resource work are outsourced. All three (3) departments are managed by Managers who are experienced and experts in commercial web development and business-to-business sales. Further, the team members are well-experienced and have years of experience working for MNCs. All the departmental managers report to the Operations. Business model “Online Media Solutions” is a full-service web solutions provider for businesses. The company offers services through the mode of its B2B engagements. B2B services: “Online Media Solutions” service portfolio includes Web Design, Graphics design, Website development, Domain and web hosting, 2d & 3d animation, Blog development, Search engine optimisation and E-commerce. The project cost will be estimated by the appropriate number of hours needed to complete the project. The sales team will aggressively track prospective clients and sell the services provided for businesses. Operational model and strategies B2B engagements Lead generation – Lead generation refers to creating and generating prospective consumer interest or inquiry into a business’s products or services. This will be done by building a database of prospective customers using social networks, business listings, internet search etc. Sales pitch – A sales pitch is a line of talk that attempts to persuade someone or something with a planned sales presentation strategy of a product or service designed to initiate and close a product and service sale. Sales professionals prepare and give a sales pitch using the following methods:
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Marketing plan
Marketing plan excerpt
The growth of the web and graphics design industry is huge. Over the last five years, it has grown almost by 30%. The web has become a tool for communicating, interaction and the growth of businesses. Existing situation ‘Online Media Solutions’ has successfully established itself in the web development and marketing industry with signs of rising further. ‘Online Media Solutions’ implemented a system for cost reduction that reduced the project costs dramatically and helped us offer quality services at reduced costs. We targeted the small businesses, assessed their needs and provided them with quality services at reduced costs. Existing customers The company focuses on small businesses and institutions that are looking to develop or upgrade their web presence. Our service brings onboard any small business that needs an internet presence, but we concentrate more on those that need more details about their operations online. Such companies most likely go for all or some of the following services: • A shopping cart or e-commerce. • Dynamic features and content. • Aggressive marketing of products online. Market opportunity Opportunity ‘Online Media Solutions’ has successfully ventured into B2B engagements. Based on the analysis conducted, the organisation sees exponential growth in developing B2C products and selling them to customers. These products include:
Solution We will target the develop quality products specified above and sell them to the end-users at reduced costs using the existing systems to reduce cost. SWOT analysis Strengths
Weaknesses
Opportunity
Threats
Competitor analysis ‘Online Media Solutions’ has an advantage over its competitors as there are not many competitors in the market that provide the products at such a reasonable cost. Further, the organisation has a very good reputation in the market and well-established links that will help them venture into the B2C segment and successfully conduct its operations. Target market segment strategy We will focus our marketing efforts on attracting end-users and small businesses. We reached this decision after careful market analysis and identifying the needs of this market segment. Marketing objectives • To generate 60-70% revenue from small businesses and institutions • To increase brand awareness in the market • To generate 20-30% revenue from the new market segment (B2C engagements) Pricing Strategy Online Media Solutions will establish a pricing system to guide our clients on the nature of the services and the corresponding prices. Since we will be dealing with a market segment that tries to reduce costs, we will charge our services on an hourly basis. It will make the clients understand the services that will most likely cost them more. Expected costs,profitsand sales As the organisational pricing strategy, Online Media Solutions will charge for itsproducts and services on an hourly basis. Following are the expected costs associated with the production and delivery of its products and services: • Expected costs for its products and services: o Labour cost: $35/hour o Indirect costs: $40/hour • Net-profit targets: 35% • Expected time to develop its products: 10-15 hours. |
Strategic business transformation
Strategic business transformation
“Online Media Solutions” is a full-service web solutions provider for businesses. The company offers services through the mode of its B2B engagements. “Online Media Solutions” further want to venture into B2C engagement by selling its products. The products that the business will develop and sell to the end-users include:
B2C Products “Online Media Solutions” product portfolio includes Web Templates, CMS Templates, Graphics Templates, Brochures, Flyers, Business cards and Animated logo templates. The prices are typically listed on the online shop where customers can either take monthly subscription or pay per download as per need. The business will have a database that will act as the repository for all the products. Budget requirements for operating B2B engagements
Operational model and strategies The business will focus on B2C engagements along with the existing B2B engagements. B2C engagements The B2C engagement is primarily done through a dedicated online shop where customers can browse through the repository, select designs or templates or download. The steps in the process are as follow: Key strategic metrics
Strategic initiatives
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Policies and procedures for strategic change
‘Online Media Solutions’ has a risk management plan in place to manage risks associated with strategic change or transformation.
Risk management plan excerpt
The organisation’s risk management plan is prepared in accordance with the ISO 31000 risk management framework. Purpose of the Risk Management plan The purpose of the risk management plan is to allow Online Media Solutions to identify and record potential risks. The plan also allows mitigation strategies to be developed and tracked. Risk strategy ‘In order to ensure that risks are identified in a consistent manner across the organisation, a “Risk Assessment Model” will be applied. This will rank the risks in priority order, and those risks considered important to track will be recorded on the “Summary of Risks”. Mitigation strategies will be developed, recorded and monitored on a monthly basis by the Operations Manager. If new major risks are identified, these shall be recorded. The “Summary of Risks” will be reported to the board on a weekly monthly basis. The following diagram represents the process to be followed:
Risk matrix to be used: The following risk matrix should be used to determine the priority of risks. |
Your role and responsibilities
You are working as Operations Manager in ‘Online Media Solutions’. You report to the General Manager of the organisation.
The General Manager wants you to lead the strategic business transformation.
As part of your job role, you have the following responsibilities:
Skills Test:
This assessment task requires you to demonstrate skills to lead a strategic business transformation for ‘Online Meda Solutions’.
In the course of the above, you must:
To do so, you must complete the following activities:
The roles and their responsibilities: Relationships with stakeholders such as staff members and General manager
The assessment task requires you to communicate with a number of organisational stakeholders. The main roles applicable to the assessment task includes:
Role number 1: General Manager: The General Manager is the individual who supervises or is in charge of the organisation. They belong toahigher rank or status. Their job role and responsibilities are:
Role number 2: Departmental Managers: The departmental managers (IT Manager, Marketing Manager and Sales Manager) are the student’s co-worker or workfellow. They are associates that the candidate works with. Their job role and responsibilities are:
Note:
Timeframe to complete the project:
Two weeks (You have two weeks to complete the project)
Task requirements
Activity 1: Prepare to undertake strategic change
Description of the activity
This activity requires you to prepare to provide strategic leadership during a business change process.
To do so, you are required to complete the following two parts:
Part A: Develop a strategic change strategy
This part of the activity requires you to collaborate with the following stakeholders and develop a strategic change strategy using ‘Template 1’.
To do so, you are required to arrange a meeting with the above-given stakeholders.
Roles and responsibilities during the meeting:
Participants/stakeholders (IT Manager, Marketing Manager and Sales Manager)
Student (Operations Manager)
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Before the meeting, the student is required to:
During the meeting, you must:
During the meeting, the stakeholders will:
Close the meeting:
After the meeting:
Template 1 – Strategic change strategy/Change management process (1200-1500 words)
Introduction
Online Media Solution is a marketing and web development business. It is a web service industry that offers nice and efficient services to institutions and small businesses. It is based on B2B model, Online media solution provides solutions related to e-commerce and web sales. Online Media Solution provides services like Graphics design, Domain and web hosting, blog development, etc. And now the company is looking forward to changing its strategic plans by trying to cover the B2C model with the B2B model. By providing services like CMS templates, graphic templates, logo templates, etc. Project Sponsor/Operations Manager responsibilities I have to identify my responsibilities in this transformation and make a strategic change by collaborating with the departmental managers. Confirm and analyze the competence and capacity of individuals who can contribute to the changed plans and process (Tarigan, 2020). Briefly explain the strategic changes process to the external and internal stakeholders. Make changes in the strategies according to the potential risk and as per the suggestions of the stakeholders. Review the outcomes of the strategy and provide feedback in leadership style (Tarigan, 2020).
Change Objectives and Principles To capture the market which is based on the B2C model To offer the quality of web products directly to the customer. Tailor and build services directly to the customers. To maintain a high-quality portfolio. To provide web-based products to the customers at low and affordable costs. Venture into B2C market and identify the main needs of the market (Sonenshein & Dholakia, 2012). Change Plan Elements The company sees exponential growth in B2C products and is now targeting this market to sell its products. The company will sell its services and products on an hourly basis. Want to sell products like WEB templates, business cards, flyers, graphic templates, etc The company will establish a pricing system to guide the clients about the nature of services and prices. Customers can buy their products through online shop.
The rationale for the change Increase brand awareness and popularity Generate high revenue Generate approx. 30% revenue from the B2C segment To meet the net profit targets for the company.
Key Stakeholder Analysis According to the stakeholder analysis, there are signs for the company to rise. There are opportunities for the company to penetrate the B2C segment. According to them, there is a need to build strategies to compete in this highly competitive market.
Communication channels for organizational personnel to contact management There can be various channels for communication channels like: Video conferencing E-mails Phone calls Messages Formal interviews (Sonenshein & Dholakia, 2012).
Identify Change Elements Focusing on B2C engagements Generating an online shop for the customers so that they can select required services from it. Provide services to the web templates, graphic templates, Anirnated logo templates. The company will develop a database that will serve as a product repository.
Develop a Change Plan There is a requirement to develop a change plan because the company needs to identify things like: Existing situation Market Opportunity Market segment strategy Pricing strategy, etc.
Evaluation The company has identified a performance area in the B2B segment and now the company is focusing to expand them in it accordingly. Stakeholders have to collect the required information related to the task assigned to them. The company will provide web-based services to the customers at a low cost.
Comments: We will have to focus on the emerging needs of the market and according to it design our products. And before the there is a need to calculate some statical data related to the products that we are going to launch.
We will have to search for the strategies and identify the potential risks involved in the task.
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Part B: Brief internal and external stakeholders of strategic change processes and intended outcomes
This part of the activity requires you to brief internal and external stakeholders on strategic change processes and intended outcomes and request approval.
To do so, you are required to write an e-mail to the following internal and external stakeholders:
Guidelines for writing the e-mail:
To – Internal and External stakeholders
From- Operational manager Date: 12/07/2022 Sir, This e-mail is to inform, you all that we have developed a strategic plan as per the new changes that we are going to make in the business. As you all know that we are going to expand our self in B2B sector as well. So for that, we have assigned you the task that you need to perform. You can share your valuable suggestions related to this process and can provide your feedback or any recommended changes. |
Activity 2: Lead strategic change
Description of the activity:
This activity is a continuation of Activity 1.
This activity requires you to lead strategic change. To do so, you are required to complete the following four (4) parts:
Part A: Analyse and confirm the capacity and competence of relevant individuals to contribute to change processes and plans
This part of the activity requires you to analyse and confirm the capacity and competence of the IT Manager and Marketing Manager to contribute to the change processes and plans (Prepared in Activity 1 – Part A).
To do so, you are required to:
Note:IT Manager and Marketing Manager will be the same participants who participated in Activity 1 (Part A).
Solution
Roles and responsibilities
IT Manager – Make a database that will serve as a repository for the data.
Establish an online shop from where the customers can purchase the products.
Manage all the IT and computer systems.
Organize, plan, evaluate and control data related to electronic operations.
Manage the IT staff and provide them with required training.
Marketing Manager – Identify the demand for the product in the market.
Identify the strategies related to the marketing of the product.
Promote the business, services, and products.
Ensure the communication perspective of the company toward customers.
Manage marketing campaigns related to the department.
Role play
Operational manager – Good morning everyone, please have a seat.
Departmental managers – Good morning sir, thank you.
Operational manager -As you, all know that our company is expanding its segment TO B2C and will provide web-based services at low cost to the customers through the online shop.
So our work is to provide the required assistance in this project, and for that, we have developed a strategic plan that is shared with you and now we have to discuss the tasks that we have to perform.
Departmental manager –Okay, sir.
Operational manager to IT manager – So, you have to develop a database that will serve as a repository for the products.
And you will have to build an online shop so that the customers could buy our products from there.
IT manager – Sir but for this task I need some experienced people to assist me in this task.
Operational manager – We will provide you with whatever you want.
IT manager– Okay sir.
Operational manager to marketing manager – You have to identify the demands for the product and develop strategies related to the marketing of the product.
Marketing manager– Okay sir.
But I think that we should collect the information from a domestic and foreign sources. So, that we can get a broad picture related to the demand for the products.
Operational manager – Okay that sounds good.
Do you guys have any further questions?
Departmental managers– No sir.
Operational manager – Okay then thank you.
Departmental managers – Thank you, sir.
Learning requirements are based on the competence gaps.
For IT Manager – 1) He needs to provide essential training to the assistant staff.
2) He needs to develop his knowledge related to the assigned work.
For the Marketing manager –1) He needs to identify new methodologies related to a market survey.
2) Need to look for different sources to identify opportunities in the market.
Part B: Identify and resolve risks in the change management process
This part of the activity requires you to identify and resolve potential risks in the change management process.
To do so, you are required to conduct a risk assessment and document the outcomes using ‘Template 3: Risk assessment’.
To conduct the risk assessment, you need to:
Template 3: Risk assessment
Risk assessment | |||||
Five (5) potential risks to change management | Risk assessment | Risk priority | Mitigation strategies to resolve risks | ||
Likelihood | Consequence | Rating | |||
Everyone is not comfortable with the changes |
Medium |
Delay in the implication of plan |
3 |
Important |
Tell everyone its advantages and tell them about its scope (Ho, et al., 2015). |
Have to invest in some new technologies
|
Medium |
Have to invest in technologies whose efficiency is more than their cost of maintenance. |
3.5 |
Important |
Research the technology well and then only invest in it. |
Have to ensure the commitments from stakeholders |
Low |
To ensure who is ready to |
3.5 |
Important |
Show them the project report of the plan and tell them its advantages so that they show their interest. |
Risk related to budgeting |
High |
It can disrupt all the planning and goals |
4 |
Normal |
Cross-check all the factors by conducting a meeting and providing high-quality staff for assistance (Ho, et al., 2015).
|
Misalignment in goals related to the project.
|
Low |
Can distract our path and lead us in different direction
|
3 |
Important |
Check all the consequences properly list them before and discuss them with everyone. |
Part C: Develop learning and communication processes for addressing problems and risks arising during organisational change
This part of the activity is a continuation of part B of this activity.
This part of the activity requires you to develop learning and communication processes for addressing problems and risks (identified in part B of this activity) arising during organisational change.
You must develop learning and communication processes using ‘Template 4’.
To do so, you are required to:
Template 4: Learning and communication processes
Learning and communication processes | |
Problems and risks (Any five) | Learning and communication processes to address the problems and risks (50-100 words each) |
Misalignment in goals related to the project. |
Provide them with proper training for whoever is performing this task. Use face-to-face communication with everyone to discuss it so that the mistakes can be pointed out (Miller & Barbour 2014). |
Risk related to budgeting
|
Provide them all the assistance and information related to the financial situation like notes, infographics, etc. This can be done through meetings or by sending any related document. |
Have to ensure the commitments from stakeholders
|
Have to use communication skills to convince them and should get proper training for it. |
Have to invest in some new technologies
|
Conduct research and go for a detailed discussion regarding this matter and proper training arrange workshops for the employees (Miller & Barbour 2014). |
Everyone is not comfortable with the changes |
Use communication skills and active listening; provide them training related to emotional intelligence so that they can control this attitude of being nervous. Provide them training if required. |
Part D: Make changes to change management process according to risks and inform stakeholders of updates
This part of the activity is a continuation of Part A – Part C of this activity.
This part of the activity requires you to:
Note: The trainer/assessor will provide the details regarding the e-mail addresses of the stakeholders.
Guidelines for writing the e-mail:
Introduction
Online Media Solution is a marketing and web development business. It is a web service industry that offers nice and efficient services to institutions and small businesses. It is based on B2B model, Online media solution provides solutions related to e-commerce and web sales. Online Media Solution provides services like Graphics design, Domain and web hosting, blog development, etc. And now the company is looking forward to changing its strategic plans by trying to cover the B2C model with the B2B model. By providing services like CMS templates, graphic templates, logo templates, etc. Project Sponsor/Operations Manager responsibilities I have to identify my responsibilities in this transformation and make a strategic change by collaborating with the departmental managers. Confirm and analyze the competence and capacity of individuals who can contribute to the changed plans and process. Briefly explain the strategic changes process to the external and internal stakeholders. Make changes in the strategies according to the potential risk and as per the suggestions of the stakeholders. Review the outcomes of the strategy and provide feedback in leadership style.
Change Objectives and Principles To capture the market which is based on the B2C model To offer the quality of web products directly to the customer. Tailor and build services directly to the customers. To maintain a high-quality portfolio. To provide web-based products to the customers at low and affordable costs. Venture into B2C market and identify the main needs of the market (Ozguler, et al., 2016). Change Plan Elements We will have to convince the stakeholders Look for the problems related to budgeting Research for nice and efficient technologies Assist while making a goal and remove misalignment.
The rationale for the change To ensure that everybody shows their participation in the project with great efficiency. To ensure that the technology that we will be going to use is sufficient enough. To solve the matter of misalignment in budgeting To ensure that the targeted goals are sufficient to meet the requirement of the project (Ozguler, et al., 2016). Key Stakeholder Analysis There are opportunities for the company to penetrate the B2C segment. According to them, there is a need to build strategies to compete in this highly competitive market.
Communication channels for organizational personnel to contact management There can be various channels for communication channels like: Video conferencing E-mails Phone calls Messages Formal interviews.
Identify Change Elements Look for managing risk elements Look for division of work properly so that it could be completed with great efficiency. Provide proper training to the employees if required.
Develop a Change Plan There is a requirement to develop a change plan because the company needs to identify things like: Existing situation Ensure compatibility between employees Manage Market segment strategy Pricing strategy, goal alignment, etc.
Evaluation There is a need to look for risk management and planning, to ensure efficient and satisfactory work in the company. For this, we will have to undertake various actions related to budget planning, alignment of goals, investing in proper technology, etc. Comments: We will have to focus on the emerging needs of the company and its employees. And to do this we have to set a plan for it.
We will have to implement the strategies so that the work could be completed efficiently.
|
To – IT Manager, Marketing Manager, Sales manager
From – Operational manager Date – 13/07/2022 Sub – Updated strategic plan Hello, This e-mail is to inform you all that to remove the risk factors evolved in the new project, have developed and updated a strategic plan that is attached with the e-mail so, you can go through it. And can suggest any required changes. |
Activity 3: Review strategic outcomes and incorporate feedback into the leadership style
This activity requires you to review strategic outcomes and incorporate feedback into your leadership style.
To do so, you are required to complete the following three (3) parts:
Part A: Self-evaluation
This part of the activity requires you to self-evaluate your personal leadership style and analyse the impacts on the change management process.
You must complete ‘Template 5: Self-evaluation.
To do so, you are required to:
Template 5: Self-evaluation
Self-evaluation |
Leadership style |
Transformational Leadership style- This type of leader looks out for some required transformation in the workplace. They encourage the employees and provide them suggestions to improve their skills and future goals.
They work in four major directions and i.e. Stimulation, inspiration, positive influence, valuing the individual (Zell, et al., 2020). |
Strengths and weaknesses of your leadership style (Three each) |
Strengths:
Posses good communication and understanding skills. Understand the roles and responsibilities required of the job. Try to focus on continuous improvement for improving self-efficiency.
Weaknesses: Should focus on time management Try to become more innovative and creative. Should focus on emotional intelligence (Zell, et al., 2020).
|
Two (2) areas of improvement considering the weaknesses identified |
Need to focus on improving time management Should undertake some training to develop some innovative and creative thinking and skills.
|
Part B: Feedback from the staff members
This part of the activity requires you to seek feedback on leadership during the change management process from the following staff members:
Note: The above-given staff members will be the same participants who participated in previous activities.
To seek feedback from the staff members, you are required to conduct an individual feedback session with each staff member.
During each feedback session, you are required to:
Template 6: Feedback sessions
Outcomes of feedback sessions |
Feedback session: Staff member 1
Name: Jack Position: IT Manager |
Feedback received |
How effective is your leadership style?
You are a good and supportive leader, always guiding and motivating us with our work but sometimes I think that you should be a bit flexible while making decisions and sometimes need to communicate more effectively.
Do I serve as a positive role model? Yes, as you are punctual and dedicated to your work, it motivates us all to adopt these qualities from you. You always treat everybody equally and try to maintain transparency in the company.
What are the key areas that I can improve in my leadership style? I think that you need to work on emotional intelligence because sometimes as an observer I have observed that some activities in the workplace effects you very much and due to this sometimes your decision-making process also gets impacted.
|
Feedback session: Staff member 2
Name: Leo Position: Marketing Manager |
Feedback received |
How effective is your leadership style?
Your leadership style is effective because the decisions you make have always generated a positive impact on the working environment, you always help other people achieve their personal and professional goals and arrange proper training sessions for them whenever required.
Do I serve as a positive role model? Yes, you do serve as a positive role model we get inspired by you by seeing your dedication and work towards the organization. But sometimes I think that somewhere you lack time management and it is very important for you to take care so that you can increase your efficiency up to an extinct. Rather than this, you are a cooperative and supportive leader.
What are the key areas that I can improve in my personal leadership style?
You need to focus on time management because somewhere it is affecting your personal and professional life due to which sometimes you get annoyed of the work and this leads to a decrease in your efficiency.
|
Feedback session: Staff member 3 Name: Jackson Position: Sales Manager |
Feedback received |
How effective is your leadership style?
You are a good and supportive leader, always guide and motivate us with our work and arrange proper training sessions for employees whenever required. but sometimes I think that you should be a bit flexible while making decisions and sometimes need to communicate more effectively.
Do I serve as a positive role model? Yes, you do serve as a positive role model, you are punctual and dedicated towards your work, and you are a cooperative and supportive leader, but sometimes I have noticed that your techniques are not that innovative so I will suggest you focus on developing your innovative and creative approach.
What are the key areas in that I can improve my leadership style? Should focus on developing some innovative and creative approaches to deal with the problems and circumstances of the company. And this will increase your working efficiency. And will help you in becoming a better version of yourself.
|
Part C: Incorporate feedback into the leadership style
This part of the activity is a continuation of Part B of this activity.
This part of the activity requires you to incorporate feedback into your personal leadership style.
To do so, you are required to:
Template 7: Incorporate feedback into your leadership style
Incorporate feedback into your leadership style | |
Areas of improvement (Any three) | Strategies to incorporate or address each area of improvement in your leadership style. (50-100 words each) |
Time management
|
For this, I will have to focus on auditing my time After this, I will have to identify a deep zone for focus I will have to observe my task thoroughly and write them down on paper. And according to the time need to prioritize it. S that I can finish my entire task within that timeframe. And initially, I think I need to attend some training sessions for this.
|
Develop an innovative and creative approach
|
For this, I need to develop the habit of open communication I will have to generate a willingness towards experimenting with something (Černe, et al., 2013). and have to focus on some innovative strategies, Read some case studies to develop my thinking skills And should encourage brainstorming (Černe, et al., 2013).
|
Should focus on emotional intelligence
|
For this, I need to control my impulsive actions, I will have to express my ideas and approach openly with everyone (Kotsou, et al., 2019). Have to focus on some productive arguments and need to focus on social skills And with all this, I need to attend some training sessions (Kotsou, et al., 2019).
|
Performance Criteria/Performance Checklist
Your task must address the following performance criteria/ performance checklist.
|
|||
To be assessed as satisfactory (S) in this assessment task the participant needs to demonstrate competency in the following critical aspects of evidence | S | N/S | Trainer/Assessor to complete
(Comment and feedback to students) |
a) Created an agenda for the meeting that encourage the participants. | q | q | |
b) Identified personal responsibilities in the strategic transformation process according to task objectives | q | q | |
c) Researched and identified the roles and responsibilities, and competency requirements of the IT Manager and Marketing Manager in implementing Strategic business transformation (Given in the case study). | q | q | |
d) Consulted with the IT Manager and Marketing Manager to confirm their competence in implementing ‘Strategic business transformation’.
· Discuss the competence requirements and roles and responsibilities · Assess their competence and identify two (2) learning requirements based on the competence gaps.
|
q | q | |
e) Identified the problems and risks to be addressed (Based on the outcomes of part B of this activity) | q | q | |
f) Developed a learning and communication process for addressing each problem and risk arising during organisational change. | q | q | |
g) Analysed the risks identified and mitigation strategies (Refer to outcomes of Part B) | q | q | |
h) Analysed the learning and communication process (Refer to outcomes of Part C) | q | q | |
i) Updated the strategic change strategy/change management process developed in Activity 1 – Part A. | q | q | |
j) E-mailed the updated strategic change strategy/change management process to the following stakeholders:
· IT Manager · Marketing Manager · Sales Manager
|
q | q | |
k) Identified any three (3) areas of improvement considering the feedback received in Part B of this activity. | q | q | |
l) Discussed how would you incorporate or address each area of improvement in your leadership style. | q | q |
The student’s performance was: |
q Not satisfactory
q Satisfactory |
Feedback to student:
|
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Student signature | |
Observer signature |
Outcome |
Outcome (make sure to tick the correct checkbox):
Satisfactory (S) ☐ or Not Satisfactory (NS) ☐
Date: _______(day)/ _______(month)/ ____________(year)
Feedback:
Outcome (make sure to tick the correct checkbox):
Satisfactory (S) ☐ or Not Satisfactory (NS) ☐
Date: _______(day)/ _______(month)/ ____________(year) Feedback:
|
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Student Declaration | · I declare that the answers I have provided are my own work. Where I have accessed information from other sources, I have provided references and or links to my sources.
· I have kept a copy of all relevant notes and reference material that I used as part of my submission. · I have provided references for all sources where the information is not my own. I understand the consequences of falsifying documentation and plagiarism. I understand how the assessment is structured. Iaccept that the work I submit may be subject to verification to establish that it is my own. · I understand that if I disagree with the assessment outcome, I can appeal the assessment process, and either re-submit additional evidence undertake gap training and or have my submission re-assessed. · All appeal options have been explained to me.
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Student Signature |
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Date |
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Trainer/Assessor Name | SOFIA | ||
Trainer/Assessor Declaration | I hold:
☐ Vocational competencies at least to the level being delivered ☐ Current relevant industry skills ☐ Current knowledge and skills in VET, and undertake ☐Ongoing professional development in VET
I declare that I have conducted an assessment of this student’s submission. The assessment tasks were deemed current, sufficient, valid and reliable. I declare that I have conducted a fair, valid, reliable, and flexible assessment. I have provided feedback to the student.
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Trainer/Assessor Signature | SOFIA | ||
Date |
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Office Use Only | The outcome of the assessment has been entered into the Student Management System
on _________________ (insert date)
by (insert Name) __________________________________
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Appendix A: Reasonable Adjustments
Write (task name and number) where reasonable adjustments have been applied:
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Reasonable Adjustments
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• Students with carer responsibilities, cultural or religious obligations, English as an additional language, disability etc. can request for reasonable adjustments.
• Please note, academic standards of the unit/course will not be lowered to accommodate the needs of any student, but there is a requirement to be flexible about the way in which it is delivered or assessed. • The Disability Standards for Education requires institutions to take reasonable steps to enable the student with a disability to participate in education on the same basis as a student without a disability. • The trainer/assessor must complete the section below “Reasonable Adjustment Strategies Matrix” to ensure the explanation and correct strategy have been recorded and implemented. • The trainer/assessor must notify the administration/compliance and quality assurance department for any reasonable adjustments made. • All evidence and supplementary documentation must be submitted with the assessment pack to the administration/compliance and quality assurance department. |
Reasonable Adjustment Strategies Matrix (Trainer/Assessor to complete)
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Category | Possible Issue | Reasonable Adjustment Strategy
(select as applicable) |
¨ LLN | ¨ Speaking
¨ Reading ¨ Writing ¨ Confidence |
¨ Verbal assessment
¨ Presentations ¨ Demonstration of a skill ¨ Use of diagrams ¨ Use of supporting documents such as wordlists |
¨ Non-English Speaking Background | ¨ Speaking
¨ Reading ¨ Writing ¨Cultural background ¨ Confidence |
¨ Discuss with the student and supervisor (if applicable) whether language, literacy and numeracy are likely to impact on the assessment process
¨ Use methods that do not require a higher level of language or literacy than is required to perform the job role ¨ Use short sentences that do not contain large amounts of information ¨ Clarify information by rephrasing, confirm understanding ¨ Read any printed information to the student ¨ Use graphics, pictures and colour coding instead of, or to support, text ¨ Offer to write down, or have someone else write, oral responses given by the student ¨ Ensure that the time available to complete the assessment, while meeting enterprise requirements, takes account of the student’s needs |
¨ Indigenous | ¨ Knowledge and understanding
¨ Flexibility ¨ Services ¨ Inappropriate training and assessment |
¨ Culturally appropriate training
¨ Explore understanding of concepts and practical application through oral assessment ¨ Flexible delivery ¨ Using group rather than individual assessments ¨ Assessment through completion of practical tasks in the field after demonstration of skills and knowledge. |
¨ Age | ¨ Educational background
¨ Limited study skills |
¨ Make sure font size is not too small
¨ Trainer/Assessor should refer to the student’s experience ¨ Ensure that the time available to complete the assessment takes account of the student’s needs ¨ Provision of information or course materials in an accessible format. ¨ Changes in teaching practices, e.g. wearing an FM microphone to enable a student to hear lectures ¨ Supply of specialised equipment or services, e.g. a note-taker for a student who cannot write ¨ Changes in lecture schedules and arrangements, e.g. relocating classes to an accessible venue ¨ Changes to course design, e.g. substituting an assessment task ¨ Modifications to the physical environment, e.g. installing lever taps, building ramps, installing a lift |
¨ Educational background | ¨ Reading
¨ Writing ¨ Numeracy ¨ Limited study skills and/or learning strategies |
¨ Discuss with the Student previous learning experience
¨ Ensure learning and assessment methods meet the student’s individual need |
¨ Disability | ¨ Speaking
¨ Reading ¨ Writing ¨ Numeracy ¨ Limited study skills and/or learning strategies |
¨ Identify the issues
¨ Create a climate of support ¨ Ensure access to support that the student has agreed to ¨ Appropriately structure the assessment ¨ Provide information or course materials in an accessible format, e.g. a textbook in braille ¨ Changes in teaching practices, e.g. wearing an FM microphone to enable a student to hear lectures ¨ Supply of specialised equipment or services, e.g. a note-taker for a student who cannot write ¨ Changes in lecture schedules and arrangements, e.g. relocating classes to an accessible venue ¨ Changes to course design, e.g. substituting an assessment task ¨ Modifications to the physical environment, e.g. installing lever taps, building ramps, installing a lift |
Explanation of reasonable adjustments strategy used
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Trainer/Assessor Name | SOFIA |
Trainer/Assessor Declaration |
I declare that I have attached all relevant evidence to provide reasonable adjustment. The training package guidelines and criteria have not been compromised in the process of providing reasonable adjustment to the student. I declare that I have conducted a fair, valid, reliable, and flexible assessment. I have provided explanation of reasonable adjustments strategy used, as required.
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Trainer/Assessor Signature | SOFIA |
Date |
09 June, 2022 |
Appendix B: Learner Evaluation Form
Please complete thisevaluationform as thoroughly as you can, in order for us to continuously improve our training quality. The purpose of the evaluation form is to evaluate the areas below:
Your honest and detailed input is therefore, of great value to us, and we appreciate your assistance in completing this evaluation form!
Unit of Competency Name |
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Trainer/Assessor Name | SOFIA | |||||
StudentName (Optional) |
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Dates of Training | ||||||
Employer/Work site (if applicable) |
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Date of Evaluation | ||||||
A | Logistics and Support Evaluation | |||||||
No. | Criteria/Question | Strongly Disagree | Disagree | Neutral | Agree | Strongly Agree | ||
1 | The communication regarding the required attendance and time to study to pass this unit was correct | |||||||
2 | The staff wereefficient and helpful. | |||||||
3 | The training equipment and material used was effective and prepared. | |||||||
4 | The training venue was conducive to learning (set-up for convenience of students, comfortable in terms of temperature, etc.) | |||||||
Additional Comments on Logistics and Support
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No. | Criteria/Question | Strongly Disagree | Disagree | Neutral | Agree | Strongly Agree |
B | Trainer/Assessor Evaluation | |||||
1 | The trainer/assessor was prepared and knowledgeable on the subject of theprogram | |||||
2 | The trainer/assessor encouraged student participation and input | |||||
3 | The trainer/assessor made use of a variety of methods, exercises, activities and discussions | |||||
4 | The trainer/assessor used the material in a structured and effective manner | |||||
5 | The trainer/assessor was approachable and respectful of the learners | |||||
6 | The trainer/assessor was punctual and kept to the schedule | |||||
7 | The trainer/assessor was easy to understand and used the correct language | |||||
Additional Comments on Training |
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No. | Criteria/Question | Strongly Disagree | Disagree | Neutral | Agree | Strongly Agree |
C | Learning Evaluation | |||||
1 | The learning outcomes of the unit are relevant and suitable. | |||||
2 | The content of the unit was relevant and suitable for the target group. | |||||
3 | The length of the training was suitable for the unit. | |||||
4 | The learning material assisted in the learning of new knowledge and skills to apply in a practical manner. | |||||
5 | The learning material was free from spelling and grammar errors | |||||
6 | Handouts and exercises were clear, concise and relevant to the outcomes and content. | |||||
7 | Learning material was generally of a high standard, and user-friendly | |||||
Additional Comments on Learning Evaluation | ||||||
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References
Cameron, E., & Green, M. (2019). Making sense of change management: A complete guide to the models, tools and techniques of organizational change. Kogan Page Publishers.
Černe, M., Jaklič, M., & Škerlavaj, M. (2013). Authentic leadership, creativity, and innovation: A multilevel perspective. Leadership, 9(1), 63-85.
Day, C., Gu, Q., & Sammons, P. (2016). The impact of leadership on student outcomes: How successful school leaders use transformational and instructional strategies to make a difference. Educational administration quarterly, 52(2), 221-258.
González Monteagudo, J. (2017). Biographical-narrative Methodologies for Adult Education. Between Personal Development and Critical Reflection. Culture, Biography and Lifelong Learning, 3 (2), 45-65.
Ho, W., Zheng, T., Yildiz, H., & Talluri, S. (2015). Supply chain risk management: a literature review. International Journal of Production Research, 53(16), 5031-5069.
Kotsou, I., Mikolajczak, M., Heeren, A., Grégoire, J., & Leys, C. (2019). Improving emotional intelligence: A systematic review of existing work and future challenges. Emotion Review, 11(2), 151-165.
Miller, K., & Barbour, J. (2014). Organizational communication: Approaches and processes. Cengage Learning.
Ocasio, W., Laamanen, T., &Vaara, E. (2018). Communication and attention dynamics: An attention‐based view of strategic change. Strategic Management Journal, 39(1), 155-167.
Ozguler, I. S. (2016). Increase the projects’ success rate through developing multi-cultural project management process. Procedia-Social and Behavioral Sciences, 226, 236-242.
Sonenshein, S., & Dholakia, U. (2012). Explaining employee engagement with strategic change implementation: A meaning-making approach. Organization Science, 23(1), 1-23.
Taiwo, A. A., & Lawal, F. A. (2016). Vision and mission in organization: Myth or heuristic device?. The International Journal of Business & Management, 4(3).
Tarigan, Z. J. H. (2020). The Role of Consultant Knowledge, Top Management Support, and Operational Manager Competence to the Company Performance (Doctoral dissertation, EDP Sciences).
Wen, T. B., Ho, T. C., Kelana, B. W. Y., Othman, R., & Syed, O. R. (2019). Leadership styles in influencing employees’ job performances. International Journal of Academic Research in Business and Social Sciences, 9(9), 55-65.
Zell, E., Strickhouser, J. E., Sedikides, C., & Alicke, M. D. (2020). The better-than-average effect in comparative self-evaluation: A comprehensive review and meta-analysis. Psychological Bulletin, 146(2), 118.
StudentPack
What is the purpose of this document?
TheStudentPack is the document you, thestudent, needs to complete to demonstrate competency. This document includes the context and conditions of your assessment, the tasks to be completed by you and an outline of the evidence to be gathered.
The information includes the following:
Student Evaluation Form
These documents are designed after conducting thorough industry consultation. Studentsareencouragedtoevaluate this document and provide constructive feedback to their training organisation if they feel that this document can be improved.
Link to other unit documents
Document Usage
CAQA Resources
Student Pack © 2019 CAQA Resources, CAQA and RTO Training Resources
This template and all its including associated content is a copyrighted work under Australian and other copyright laws. Do not submit copies or modifications of this template to any website or any third parties. Please review the following license agreement to learn how you may or may not use this template.
Copyright protects this material. No part of this publication may be reproduced, distributed, or transmitted in any form or by any means, including photocopying, recording, or other electronic or mechanical methods, without the prior written permission of the publisher to use for a specific intended purpose. The only exception is brief quotations embodied in critical reviews and certain other noncommercial uses permitted by Copyright Act 1968 (Cth). For permission requests, write to the publisher, addressed “Attention: Permissions Coordinator,” at the address below.
If you believe that information of any kind in this publication is an infringement of copyright, in the material in which you either own the copyright or are authorised to exercise the rights of a copyright owner, and then please advise us by contacting CAQA, Career Calling International Pty. Ltd. 2/10 Lawn Court, Craigieburn, Victoria 3064.
Student details | |
Full name: | |
Student ID: | |
Contact number: | |
Email address: | |
Trainer details | |
Full name: | SOFIA |
Qualification/Course/Program Details | |
Code: | |
Name: | |
Unit of competency | |
Code: | BSBLDR811 |
Name: | Lead strategic transformation |
Releases: | 1.0 |
Release date: | 19/Oct/2020 |
☐ By hand to trainer/assessor ☐ By email to trainer/assessor
☐ Online submission via Learning Management System (LMS) ☐ Any other method _________________________________________________ (Please describe here) |
• I have read and understood the information in the Unit Requirements prior to commencing this Student Pack
• I certify that the work submitted for this assessment pack is my own. I have clearly referenced any sources used in my submission. I understand that a false declaration is a form of malpractice; • I have kept a copy of this Student Packand all relevant notes, attachments, and reference material that I used in the production of this Student Pack; • For the purposes of assessment, I give the trainer/assessor permission to:
o Reproduce this assessment and provide a copy to another member of staff; and o Take steps to authenticate the assessment, including communicating a copy of this assessment to a plagiarism checking service (which may retain a copy of the assessment on its database for future plagiarism checking).
Studentsignature: ________________________________
Date: ____/_____/______________
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The student must be assessed as satisfactory in each of the following assessment methodsin order to demonstrate competence in a variety of ways. | |||
Evidence number/ Task number | Assessment method/ Type of evidence/ Task name | Sufficient evidence recorded/Outcome | |
Assessment task 1 | Knowledge Test (KT) | S / NS (First Attempt)
S / NS (Second Attempt) |
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Assessment task 2 | Skills Test (ST) | S / NS (First Attempt)
S / NS (Second Attempt) |
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Outcome | C ☐ NYC ☐
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Date assessed:
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Trainer signature:
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Your trainer is requiredto fill out the Assessment Plan Outcome records above, when:
• You have completed and submitted all the requirements for the assessment tasks for this cluster or unit of competency. • Your work has been reviewed and assessed by your trainer/assessor. • You have been assessed aseither satisfactory or unsatisfactory for each assessment task within the unit of competency. • You have been provided with relevant and detailed feedback. Every assessment has a “Feedback to Student” section used to record the following information. Your trainer/assessor must also ensure that all sections are filled in appropriately, such as: • Result of Assessment (satisfactory or unsatisfactory) • Student name, signature and date • Assessor name, signature and date • Relevant and detailed feedback
|
You, the student, must read and understand all of the information in the Unit Requirements before completing the StudentPack.If you have any questions regarding the information, see your trainer/assessor for further information and clarification. |
Pre-Assessment Checklist: Task 1 – Knowledge Test
The purpose of this checklist |
The pre-assessment checklist helps students determine if they are ready for assessment. The trainer/assessor must review the checklist with the student before the student attempts the assessment task. If any items of the checklist are incomplete or not clear to the student, the trainer/assessor must provide relevant information to the student to ensure they understand the requirements of the assessment task. The student must ensure they are ready for the assessment task before undertaking it. |
Section 1: Information for Students |
☐Make sure you have completed the necessary prior learning before attempting this assessment.
☐Make sure your trainer/assessor clearly explained the assessment process and tasks to be completed. ☐Make sure you understand what evidence is required to be collected and how. ☐Make sure you know your rights and the Complaints and Appeal process. ☐Make sure you discuss any special needs or reasonable adjustments to be considered during the assessment (refer to the Reasonable Adjustments Strategy Matrix – Appendix A and negotiate these with your trainer/assessor). ☐Make sure that you have access to a computer and the internet (if you prefer to type the answers). ☐Make sure that you have all the required resources needed to complete this assessment task. ☐The due date of this assessment task is in accordance withyour timetable. ☐In exceptional (compelling and compassionate) circumstances, an extension to submit an assessment can be granted by the trainer/assessor. Evidence of the compelling and compassionate circumstances must be provided together with your request for an extension to submit your assessment work. ☐The request for an extension to submit your assessment work must be made before the due date. |
Section 2: Reasonable adjustments |
I confirm that I have reviewed the Reasonable Adjustments guidelines and criteria as provided in Appendix A and attached relevant evidenceas required and select the correct checkbox.
☐I do require reasonable adjustment ☐I do not require reasonable adjustment |
Declaration (Student to complete)
☐I confirm that the purpose and procedure of this assessment taskhas been clearly explained to me. ☐I confirm that I have been consulted about any special needs I might have in relation to the assessment process. ☐ I confirm that the criteria used for this assessment has been discussed with me, as have the consequences and possible outcomes of this assessment. ☐I confirm I have accessed and understand the assessment information as provided in the Training Organisation’s Student Handbook. ☐I confirm I have been given fair notice of the date, time, venue and/or other arrangements for this assessment. ☐I confirm that I am ready for assessment.
Student Name: ______________________________________
Student Signature: ___________________________________
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Assessment method-based instructions and guidelines: Knowledge Test
Assessment type
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Instructions provided to the student:
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Assessment task description:
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· This is the first (1) assessment task youmustsuccessfully complete to be deemed competent in this unit of competency.
· The Knowledge Testis comprised of eight (8)written questions. · You must respond to all questions and submit them to your Trainer/Assessor. · You must answer all questions to the required level, e.g. provide an answer within the required word limit, to be deemed satisfactory in this task · You will receive your feedback within two (2) weeks, and you will be notified byyour Trainer/Assessor when your results are available.
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Applicable conditions:
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· All knowledge tests are untimed and are conducted as open book assessment (this means you can refer to your textbook during the test).
· You must read and respond to all questions. · You may handwrite/use a computer to answer the questions. · You must complete the task independently. · No marks or grades are allocated for this assessment task. The outcome of the task will be Satisfactory or Not Satisfactory. · As you complete this assessment task,you are predominately demonstrating your written skills and knowledge to your trainer/assessor.
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Resubmissions and reattempts:
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Location:
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☐a classroom ☐learning management system (i.e. Moodle), ☐workplace, ☐or an independent learning environment.
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Instructions for answering the written questions:
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· Complete a written assessment consisting of a series of questions.
· You will be required to answer all the questions correctly. · Do not start answering questions without understanding what is required. Read the questions carefully and critically analyse them for a few seconds; this will help you to identify what information is needed in the answer. · Your answers must demonstrate an understanding and application of the relevant concepts and critical thinking. · Be concise, to the point and write answers within the word-limit given to each question.Do not provide irrelevant information. Remember, quantity is not quality. · You must write your responses in your own words. · Use non-discriminatory language. The language used should not devalue, demean, or exclude individuals or groups based on attributes such as gender, disability, culture, race, religion, sexual preference or age. Gender-inclusive language should be used. · When you quote, paraphrase, summarise or copy information from other sources to write your answers or research yourwork, always acknowledge the source.
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Purpose of the assessment
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This assessment task is designed to analyse and lead organisational transformation and learning for strategic outcomeandknowledge regarding the following:
· Knowledge ofcontent of and process for developing a change management strategy · Knowledge of key stakeholders involved in strategic change · Knowledge of organisational mission, purpose and values · Knowledge of strategic change risks and mitigation strategies including learning and communication processes · Knowledge of range of leadership styles · Knowledge of personal development planning methodologies · Knowledge of organisational transformation and the management of the stages of change. |
Task instructions |
· This is an individual assessment.
· To ensure your responses are satisfactory, consult a range of learning resources and other information such as handouts, textbooks, learner resources etc. · To be assessed as Satisfactory in this assessment task, all questions must be answeredcorrectly. |
Assessment Task 1: Knowledge Test
Provide your response to each question in the box below.
Q1: | Answer the following questions:
1.1. What is a change management strategy? Write your answer in 30-50 words. 1.2. Explain the process for developing and implementing a change management strategy in 250-300 words. 1.3. Discuss the key context of a change management strategy in 200-250 words.
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Satisfactory response | ||
Yes ☐
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No ☐
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Answer- 1.1
A change management strategy is a plan or the strategy to make changes in the organisation so that there will be something different that can be done. This describes how the organisation needs to change in the things which are affected badly and the performance can be driven by the values in the organisation and this leads to change in the objective of the organisation(Cameron & Green 2019).
Answer 1.2 The process of developing and implementing changes is very important as this will need some steps to follow for the changes
1. There should be proper preparation for the changes in the organisation. 2. There should be proper planning and vision that should be kept in mind for the changes. 3. Taking feedback from the employees and managers to know the credibility of the changes. 4. Implement the changes and changes should make within the company culture and practice(Cameron & Green 2019). 5. Review the changes and the progress which should be monitored.
Answer 1.3
The key is important for making the changes and management strategies so that they will be effective without any kind of malfunction of the organisation
1. Changes should be planned carefully 2. Changes are made in such a way that they are transparent. 3. Communicate the changes with the employees and the managers for their credibility. 4. There should be a roadmap for the changes so that organisations can adapt tothem. 5. Training should be given to employees whenever the changes took place.
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Q2: | Answer the following questions:
2.1. Explain the role of an organisation’s mission, vision and value statements. Write your answer in 100-150 words. 2.2. How does an organisation’s mission, vision and value statement impact modelling and cultivating collaborative thinking? Write your answer in 30-50 words.
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Satisfactory response | |
Yes ☐
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No ☐
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Answer 2.1
The vision, values and mission statement of the organisation together make a great impact on the business model of the organisation and give the proper direction to all clients, customers and also stakeholders about the nature of the organisation. These statements help everyone to keep their focus on the objective and goals of the organisation and the steps taken in the direction of achieving these goals and objectives of the organisation(Taiwo & Lawal 2016).
The vision Statement provides an idea about the objective and goals of the organisation. The mission statement provides the idea and purpose of the business. The value statement provides and reflects the principles and ethics of the organisation.
Answer 2.2
An organisation’s vision, mission and vision statements help in providing the key point so that the focus of the organisation cannot get disturbed by any external or internal factors which may affect the organisation in future and help in working of the employees in a single direction(Taiwo & Lawal 2016).
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Q3: | Answer the following questions:
3.1. Outline the purpose of organisational objectives, plans and strategies. Write your answer in 100-150 words.
3.2. Explain the importance of organisational objectives, plans and strategies when managing change within the organisation. Write your answer in 50-70 words.
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Satisfactory response | |
Yes ☐
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No ☐
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Answer 3.1
The purpose of the organisational objectives, plans and strategies are to determine the proper direction of the business or organisation. And also focuses on the efforts made by the employees to work in the same direction for the same goal. And this will ultimately help in the growth of the organisation(Wen, et al., 2019). And also, these statements are done so that there will help identify what is important for the organisation.
Answer 3.2
The organisational objective, plans and strategies help in managing the changes in such a way that changes are always necessary for the organisation to work more effectively and for its growth(Wen, et al., 2019), the objective always reminds the goal that the organisation want to achieve and always focuses on that goal while making changes within the organisation.
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Q4: | Answer the following questions:
4.1. Explain the following types of leadership styles: a) Laissez-Faire Leadership b) Democratic leadership c) Autocratic leadership
Write 50-70 words for each.
4.2. Which leadership style usually gets the best response when managing change within an organisation? Write your answer in 50-70 words.
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Satisfactory response | |
Yes ☐
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No ☐
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Answer 4.1
a) Laissez-Faire Leadership: This is the kind of leadership in which leaders gives access to team members to use their creativity and innovative thinking and also the resources which are present without giving much or more instructions and guidance to the team members.
b) Democratic Leadership: This kind of leadership is also known as participative leadership in this style of leadership team members have to participate in the project or decision-making process and all will give their opinions for the best outcome(Ocasio, et al., 2018).
c) Autocratic Leadership: This style of leadership in which leaders have full control in their hands and the decision-making process will be taken alone and the participation of team members is very less.
Answer 4.2
The most effective style of leadership for managing changes in the organisation is democratic leadership because(Ocasio, et al., 2018) this style of leadership will involve all the staff members of the organisation which helps in getting the opinions of all members and changes will do in according to those opinions.
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Q5: | Answer the following questions:
5.1. How can you identify the key stakeholders involved in the strategic change? Write your answer in 50-100 words. 5.2. Prepare a list of any five (5) key internal stakeholders to consult during change management.
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Satisfactory response | |
Yes ☐
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No ☐
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Answer 5.1
The involvement of key stakeholders is important for the strategic changes as this can be identified through meetings that are done to discuss the strategic changes of the organisation. And also identifying surveys that took place in the organisation can the feedback changes that are recommended by the stakeholder are changed in the strategic plans(Monteagudo 2017).
Answer 5.2
1. Top management 2. Staff members 3. Managers 4. Resource Managers 5. Peers
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Q6: | Discuss four (4) strategic change risks in different phases of the change and mitigation strategies, including learning and communication processes you would implement to address them. Write your answer in 300-350 words. | Satisfactory response | |
Yes ☐
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No ☐
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1. Preparation of changes: There is a risk of understanding the changes by the staff members and also questions arise about why these changes are required. For mitigation of the changes, there should be a proper meeting of staff members and make them understand the changes.
2. Guidance in changes: May lack an unclear vision of the changes. To mitigate this risk there should be a clear objective of the change in the mind.
3. Implementing changes: There may be issuesthat arise in communication and also management so for mitigating this there should be proper sessions before implementation of any strategic changes so that communication issues can be solved.
4. Monitoring of changes: There may be a lack of training and also no proper KPI set for the changes. For mitigating this there will be proper training given to the staff members and also set proper KPIs for the monitoring and reviewing of the changes(Monteagudo 2017).
The process of communication should be in the form of surveys and feedback and also follow-up meetings at the regular interval of time.
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Q7: | Answer the following questions:
7.1. What are personal development planning methodologies? Write your answer in 100-150 words. 7.2 Explain the different steps in a personal development planning methodology in 100-150 words. |
Satisfactory response | |
Yes ☐
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No ☐
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Answer 7.1
The personal development methodology is a system or framework for the people who need to grow themselves to achieve their goals by integrating and emphasizing their skills and values. This is a pattern of actions that needs significant changes when they are mentored properly with the proper guidance.
Answer 7.2
The personal development planning methodology includes different steps in the process
1. Personal should recognise the need for growth and change that he wants. 2. There is a need to assess the situation and identify the contextual issues. 3. Decide the priorities of the values. 4. Need to decide the clear goals so that there is a clear vision 5. Develop the plan which suits the best to the situation and goals (Day et al.,2016). 6. Implement the plan with proper planning. 7. Review and monitor the performance after implementation. 8. Make changes that are necessary for achieving the goals
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Q8: | What are the four (4) four stages of transformational change in an organisation? How can these stages be managed? Write your answer in 200-250 words. | Satisfactory response | |
Yes ☐
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No ☐
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The transformational changes that are required to change in the organisation because of the dynamic nature of the market changes and these changes are done which leads to completely reshaping the organisation’s processes and strategy that sometimes resulting in changes in the work culture of the organisation(Day et al.,2016).
The four stages of transformational changes are the reaction to the changes that are given by the staff members and stakeholders of the business stages are shock, anger, acceptance and commitment.
These stages can be managed by the proper planning and also by the proper communication through meetings that have to be taken before doing transformational changes that occur in the business or organisation in which they are properly communicated about the changes and also the needs of the changes why the changes are required and having the clear vision of the transformational changes will help in the proper management, these reactions can be handled properly and effectively.
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Outcome |
Outcome (make sure to tick the correct checkbox):
Satisfactory (S) ☐ or Not Satisfactory (NS) ☐
Date: _______(day)/ _______(month)/ _______(year)
Feedback:
Outcome (please make sure to tick the correct checkbox): Satisfactory (S) ☐ or Not Satisfactory (NS) ☐ Date: _______(day)/ _______(month)/ _______(year) Feedback:
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Student Declaration | · I declare that the answers I have provided are my own work. Where I have accessed information from other sources, I have provided references and/or links to my sources.
· I have kept a copy of all relevant notes and reference material that I used as part of my submission. · I have provided references for all sources where the information is not my own. I understand the consequences of falsifying documentation and plagiarism. I understand how the assessment is structured. Iaccept that the work I submit may be subject to verification to establish that it is my own. · I understand that if I disagree with the assessment outcome, I can appeal the assessment process, and either re-submit additional evidence undertake gap training and or have my submission re-assessed. · All appeal options have been explained to me.
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Student Signature |
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Date |
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Trainer/Assessor Name | SOFIA | ||
Trainer/Assessor Declaration | I hold:
☐ Vocational competencies at least to the level being delivered ☐ Current relevant industry skills ☐ Current knowledge and skills in VET, and undertake ☐Ongoing professional development in VET
I declare that I have conducted an assessment of this student’s submission. The assessment tasks were deemed current, sufficient, valid and reliable. I declare that I have conducted a fair, valid, reliable, and flexible assessment. I have provided feedback to the student.
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Trainer/Assessor Signature | SOFIA | ||
Date |
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Office Use Only | The outcome of this assessment has been entered into the Student Management System
on _________________ (insert date)
by (insert Name) __________________________________
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Pre-Assessment Checklist: Task 2 –Skills Test
The purpose of this checklist |
The pre-assessment checklist helps students determine if they are ready for assessment. The trainer/assessor must review the checklist with the student before the student attempts the assessment task. If any items of the checklist are incomplete or not clear to the student, the trainer/assessor must provide relevant information to the student to ensure they understand the requirements of the assessment task. The student must ensure they are ready for the assessment task before undertaking it. |
Section 1: Information for Students |
☐ Make sure you have completed the necessary prior learning before attempting this assessment.
☐ Make sure your trainer/assessor clearly explained the assessment process and tasks to be completed. ☐ Make sure you understand what evidence is required to be collected and how. ☐ Make sure you know your rights and the Complaints and Appeal process. ☐ Make sure you discuss any special needs or reasonable adjustments to be considered during the assessment (refer to the Reasonable Adjustments Strategy Matrix and negotiate these with your trainer/assessor). ☐ Make sure that you have access to a computer and the internet (if you prefer to type the answers). ☐ Make sure that you have all the required resources needed to complete this Assessment Task (AT). ☐ The due date of this assessment task is in accordance with your timetable. ☐ In exceptional (compelling and compassionate) circumstances, an extension to submit an assessment can be granted by the trainer/assessor. Evidence of the compelling and compassionate circumstances must be provided together with your request for an extension to submit your assessment work. ☐The request for an extension to submit your assessment work must be made before the due date. |
Section 2: Reasonable adjustments |
I confirm that I have reviewed the Reasonable Adjustments guidelines and criteria as provided in Appendix A and attached relevant evidenceas required and select the correct checkbox.
☐ I do require reasonable adjustment ☐I do not require reasonable adjustment |
Declaration (Student to complete)
☐I confirm that the purpose and procedures of this assessment task has been clearly explained to me. ☐I confirm that I have been consulted about any special needs I might have in relation to the assessment process. ☐ I confirm that the criteria used for this assessment has been discussed with me, as have the consequences and possible outcomes of this assessment. ☐I confirm I have accessed and understand the assessment information as provided in the Training Organisation’s Student Handbook. ☐I confirm I have been given fair notice of the date, time, venue and/or other arrangements for this assessment. ☐I confirm that I am ready for assessment.
Student Name: ______________________________________
Student Signature: ___________________________________
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Assessment method-based instructions and guidelines: Skills Test
Assessment type
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Instructions provided to the student:
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Assessment task description:
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· This is the second (2) assessment task you must successfully complete to be deemed competent in this unit of competency.
· This assessment task is a skills test. · You are required tolead strategic transformation in this assessment task. · You will receive your feedback within two (2)weeks,and you will be notified by your trainer/assessor when your results are available. · You must attempt all activities of the project for your trainer/assessor to assess your competence in this assessment task.
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Applicable conditions:
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Resubmissions and reattempts:
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Location:
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☐a classroom ☐learning management system (i.e. Moodle), ☐workplace, ☐simulated work environment, ☐or an independent learning environment.
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Purpose of the assessment
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The purpose of this assessment task is to lead strategic transformation in a range of contexts and industry settings.
· Skillstolead a strategic business transformation for an organisation or large work area on at least one occasion. · Skills to prepare to provide strategic leadership during a business change process · Skills to review strategic outcomes and incorporate feedback into leadership style.. |
Task instructions |
· This is an individual assessment.
· To ensure your responses are satisfactory you should consult a range of learning resources and other information such as handouts, textbooks, learner resources etc. · Your writing must be concise, to the point, not provide irrelevant information and according to the word limit given. · You must write your responses in your own words. · You will be required to complete all parts of this assessment task. |
Assessment environment |
The assessment can be completed in one of the following assessment environments:
· Online environment · Simulated environment/ Classroom environment · Workplace environment |
Online Environment
Assessment task instructions
Online environment requirements
Assessment task environment
This assessment task will be completed in an online environment prepared by your training organisation. All required resourcesto complete the assessment task will be discussed with the student before they commence the assessment. The online environment is very much like a learning environment where a student is able to practice, use and operate appropriate industrial equipment, techniques, practices under realistic workplace conditions. Requirements for the onlineassessmentenvironment The trainer/assessor will ensure that the onlineassessmentenvironment is set upto complete this assessment task. The online environment consists of:
The online environment must meet the following criteria:
Resources, tools, and equipment requirements The following resources, tools and equipment required to complete the assessment task will be discussed with the student before they commence the assessment: · Workplace personnel/stakeholders to participate in the questioning session requires active participation in a range of creative thinking activities o Please refer to the roles and responsibilities section for more information o This should be organised by the training organisation either via, LMS, telephone conferences, video conferencing or anything of a similar nature · legislation, regulations and codes of practice relevant to business strategic change · workplace plans, mission statements, policies and procedures for strategic change. Online assessment scenario You are required to manage resources according to analyse and lead organisational transformation and learning for strategic outcomes. You are required to read and understand a predetermined issue and/or situation and participate ina number ofassessment activities.
The following are the goals and objectives to complete this assessment task: · Prepare to undertake strategic change · Identify personal responsibilities in strategic transformation process according to task objectives · Develop strategic change strategy in collaboration with relevant stakeholders · Brief internal and external stakeholders of strategic change processes and intended outcomes · Establish communication channels for organisational personnel to contact management · Lead strategic change · Analyse and confirm capacity and competence of relevant individuals to contribute to change processes and plans · Identify and resolve risks in change management process · Develop learning and communication processes for addressing problems and risks arising during organisational change · Make changes to change management process according to risks and inform stakeholders of updates · Review strategic outcomes · Analyse impacts of leadership on change management process using self-reflection · Seek feedback on leadership during change management process from staff · Apply feedback to leadership style A supervisor will be assigned to you by your training organisation. The supervisor can answer your questions related to understanding the requirements associated with the assessment task. The supervisor will act according to job role and responsibilities.
The supervisor can be your trainer or assessor or a different trainer or assessor or a staff member (including mentors) from the training organisation. Roles and responsibilities As part of your job role, you have the following job responsibilities: · Develops insights from experience to improve personal performance · Sources, evaluates and critiques ideas and information from a range of complex texts to assist with decisions, choices and to manage organisational requirements · Researches and prepares plans for relevant stakeholders incorporating appropriate vocabulary, grammatical structure and conventions · Expresses opinions and information and responds to other people’s views using language appropriate to audience · Identifies impact of own behaviour on others, reflecting on personal strengths and limitations and implementing strategies to regulate behaviour · Adapts personal communication style to build a positive working relationship and show respect for the opinions, values and particular needs of others · Develops plans to manage complex activities with strategic implications that involve a range of personnel with diverse skills, knowledge and experience · Systematically gathers and analyses relevant information and evaluates options to inform decisions with the potential to affect organisational outcomes Task requirements This assessment task requires you to analyse and lead organisational transformation and learning for strategic outcomes. The assessment activities are mentioned within the assessment task.
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Simulated Environment
Assessment task instructions
Simulated environment requirements
Assessment task environment
This assessment task will be completed in a simulated environment prepared by your training organisation. The simulated environment will provide you with all the required resources (such as the equipment and participants, etc.) to complete the assessment task. The simulated environment is very much like a learning environment where a student is able to practice, use and operate appropriate industrial equipment, techniques, practices under realistic workplace conditions. Requirements for the simulated assessment environment The trainer/assessor will ensure that the simulated assessment environment is sufficient to complete this assessment task. The simulated environment consists of:
The simulated environment must meet the following criteria:
Resources, tools, and equipment requirements The following resources, tools and equipment will be made available by the training organisation at the simulated workplace to complete this assessment task: · Workplace personnel/stakeholders to participate in the questioning session requires active participation in a range of creative thinking activities o Please refer to the roles and responsibilities section for more information · legislation, regulations and codes of practice relevant to business strategic change · workplace plans, mission statements, policies and procedures for strategic change. Simulated assessment scenario You are required to manage resources according to analyse and lead organisational transformation and learning for strategic outcomes. You are required to read and understand a predetermined issue and/or situation and participate ina number ofassessment activities.
The following are the goals and objectives to complete this assessment task: · Prepare to undertake strategic change · Identify personal responsibilities in strategic transformation process according to task objectives · Develop strategic change strategy in collaboration with relevant stakeholders · Brief internal and external stakeholders of strategic change processes and intended outcomes · Establish communication channels for organisational personnel to contact management · Lead strategic change · Analyse and confirm capacity and competence of relevant individuals to contribute to change processes and plans · Identify and resolve risks in change management process · Develop learning and communication processes for addressing problems and risks arising during organisational change · Make changes to change management process according to risks and inform stakeholders of updates · Review strategic outcomes · Analyse impacts of leadership on change management process using self-reflection · Seek feedback on leadership during change management process from staff · Apply feedback to leadership style A supervisor will be assigned to you by your training organisation. The supervisor can answer your questions related to understanding the requirements associated with the assessment task. The supervisor will act according to job role and responsibilities. The supervisor can be your trainer or assessor or a different trainer or assessor or a staff member (including mentors) from the training organisation. Roles and responsibilities As part of your job role, you have the following job responsibilities: · Develops insights from experience to improve personal performance · Sources, evaluates and critiques ideas and information from a range of complex texts to assist with decisions, choices and to manage organisational requirements · Researches and prepares plans for relevant stakeholders incorporating appropriate vocabulary, grammatical structure and conventions · Expresses opinions and information and responds to other people’s views using language appropriate to audience · Identifies impact of own behaviour on others, reflecting on personal strengths and limitations and implementing strategies to regulate behaviour · Adapts personal communication style to build a positive working relationship and show respect for the opinions, values and particular needs of others · Develops plans to manage complex activities with strategic implications that involve a range of personnel with diverse skills, knowledge and experience · Systematically gathers and analyses relevant information and evaluates options to inform decisions with the potential to affect organisational outcomes Task requirements This assessment task requires you to analyse and lead organisational transformation and learning for strategic outcomes. The assessment activities are mentioned within the assessment task.
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Workplace Environment
Assessment task instructions
Workplace requirements
Assessment task environment
This assessment task will be completed in your workplace. The requirements for the workplace environment The assessment task can be completed in the workplace if the student is currently working or has access to a workplace meeting the assessment criteria. The workplace must meet the following criteria:
Resources, tools, and equipment requirements The following resources, tools and equipment must be available at the workplace to complete this assessment task: · Workplace personnel/stakeholders to participate in the questioning session requires active participation in a range of creative thinking activities o Please refer to the roles and responsibilities section for more information · legislation, regulations and codes of practice relevant to business strategic change · workplace plans, mission statements, policies and procedures for strategic change. Workplace scenario You are required to manage resources according to analyse and lead organisational transformation and learning for strategic outcomes. You are required to read and understand a predetermined issue and/or situation and participate ina number ofassessment activities.
The following are the goals and objectives to complete this assessment task: · Prepare to undertake strategic change · Identify personal responsibilities in strategic transformation process according to task objectives · Develop strategic change strategy in collaboration with relevant stakeholders · Brief internal and external stakeholders of strategic change processes and intended outcomes · Establish communication channels for organisational personnel to contact management · Lead strategic change · Analyse and confirm capacity and competence of relevant individuals to contribute to change processes and plans · Identify and resolve risks in change management process · Develop learning and communication processes for addressing problems and risks arising during organisational change · Make changes to change management process according to risks and inform stakeholders of updates · Review strategic outcomes · Analyse impacts of leadership on change management process using self-reflection · Seek feedback on leadership during change management process from staff · Apply feedback to leadership style A supervisor will be assigned to you by your training organisation. The supervisor can answer your questions related to understanding the requirements associated with the assessment task. The supervisor will act according to job role and responsibilities. The supervisor can be your trainer or assessor or a different trainer or assessor or a staff member (including mentors) from the training organisation. Roles and responsibilities As part of your job role, you have the following job responsibilities: · Develops insights from experience to improve personal performance · Sources, evaluates and critiques ideas and information from a range of complex texts to assist with decisions, choices and to manage organisational requirements · Researches and prepares plans for relevant stakeholders incorporating appropriate vocabulary, grammatical structure and conventions · Expresses opinions and information and responds to other people’s views using language appropriate to audience · Identifies impact of own behaviour on others, reflecting on personal strengths and limitations and implementing strategies to regulate behaviour · Adapts personal communication style to build a positive working relationship and show respect for the opinions, values and particular needs of others · Develops plans to manage complex activities with strategic implications that involve a range of personnel with diverse skills, knowledge and experience · Systematically gathers and analyses relevant information and evaluates options to inform decisions with the potential to affect organisational outcomes Task requirements This assessment task requires you to analyse and lead organisational transformation and learning for strategic outcomes. The assessment activities are mentioned within the assessment task.
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Assessment Task 2: Skills Test
Skills Test:
Introduction
“Online Media Solutions” is a marketing and web development business based in Melbourne, Australia. The business started operations in 2015 and has seen exponential growth since its establishment.
The business operates in the web service industry to offer superior and unique services to small businesses and institutions (B2B business model). Our experience and expertise in web sales and e-commerce give us the backing to provide solutions that are currently lacking in the market.
There is an all-time high demand for web development and marketing for small businesses with signs of rising further. Interestingly, few web developers have taken advantage of this opportunity, leaving the industry with no dominant participants.
The projects’ high costs and the focus on more prominent companies and institutions could contribute to why this market remains untapped. We will have a system that will reduce the project costs dramatically, allowing us to offer quality services at reduced costs.
Business plan
Business plan excerpt
Company details: Company name: Online Media Solutions, Pty. Ltd Company address: 2/10 Lawn court, Craigieburn, 3064, VIC Mission
Our vision To provide best-in-class web design and development services in a simple, effective, and cost-effective manner to the target audience. Goals and objectives The goals and objectives of Online Media Solutions are as follow:
Keys to Success
Services We currently offer the followingservices to our clients:
Values ● Quality service to our clients ● Integrity & Accountability ● Reliability ● Quality ● Innovation ● Respect Organizational structure and expertise The foundation team has 30 team members. The business has three (3) departments: ● IT department ● Marketing department ● Sales department The finance and human resource work are outsourced. All three (3) departments are managed by Managers who are experienced and experts in commercial web development and business-to-business sales. Further, the team members are well-experienced and have years of experience working for MNCs. All the departmental managers report to the Operations. Business model “Online Media Solutions” is a full-service web solutions provider for businesses. The company offers services through the mode of its B2B engagements. B2B services: “Online Media Solutions” service portfolio includes Web Design, Graphics design, Website development, Domain and web hosting, 2d & 3d animation, Blog development, Search engine optimisation and E-commerce. The project cost will be estimated by the appropriate number of hours needed to complete the project. The sales team will aggressively track prospective clients and sell the services provided for businesses. Operational model and strategies B2B engagements Lead generation – Lead generation refers to creating and generating prospective consumer interest or inquiry into a business’s products or services. This will be done by building a database of prospective customers using social networks, business listings, internet search etc. Sales pitch – A sales pitch is a line of talk that attempts to persuade someone or something with a planned sales presentation strategy of a product or service designed to initiate and close a product and service sale. Sales professionals prepare and give a sales pitch using the following methods:
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Marketing plan
Marketing plan excerpt
The growth of the web and graphics design industry is huge. Over the last five years, it has grown almost by 30%. The web has become a tool for communicating, interaction and the growth of businesses. Existing situation ‘Online Media Solutions’ has successfully established itself in the web development and marketing industry with signs of rising further. ‘Online Media Solutions’ implemented a system for cost reduction that reduced the project costs dramatically and helped us offer quality services at reduced costs. We targeted the small businesses, assessed their needs and provided them with quality services at reduced costs. Existing customers The company focuses on small businesses and institutions that are looking to develop or upgrade their web presence. Our service brings onboard any small business that needs an internet presence, but we concentrate more on those that need more details about their operations online. Such companies most likely go for all or some of the following services: • A shopping cart or e-commerce. • Dynamic features and content. • Aggressive marketing of products online. Market opportunity Opportunity ‘Online Media Solutions’ has successfully ventured into B2B engagements. Based on the analysis conducted, the organisation sees exponential growth in developing B2C products and selling them to customers. These products include:
Solution We will target the develop quality products specified above and sell them to the end-users at reduced costs using the existing systems to reduce cost. SWOT analysis Strengths
Weaknesses
Opportunity
Threats
Competitor analysis ‘Online Media Solutions’ has an advantage over its competitors as there are not many competitors in the market that provide the products at such a reasonable cost. Further, the organisation has a very good reputation in the market and well-established links that will help them venture into the B2C segment and successfully conduct its operations. Target market segment strategy We will focus our marketing efforts on attracting end-users and small businesses. We reached this decision after careful market analysis and identifying the needs of this market segment. Marketing objectives • To generate 60-70% revenue from small businesses and institutions • To increase brand awareness in the market • To generate 20-30% revenue from the new market segment (B2C engagements) Pricing Strategy Online Media Solutions will establish a pricing system to guide our clients on the nature of the services and the corresponding prices. Since we will be dealing with a market segment that tries to reduce costs, we will charge our services on an hourly basis. It will make the clients understand the services that will most likely cost them more. Expected costs,profitsand sales As the organisational pricing strategy, Online Media Solutions will charge for itsproducts and services on an hourly basis. Following are the expected costs associated with the production and delivery of its products and services: • Expected costs for its products and services: o Labour cost: $35/hour o Indirect costs: $40/hour • Net-profit targets: 35% • Expected time to develop its products: 10-15 hours. |
Strategic business transformation
Strategic business transformation
“Online Media Solutions” is a full-service web solutions provider for businesses. The company offers services through the mode of its B2B engagements. “Online Media Solutions” further want to venture into B2C engagement by selling its products. The products that the business will develop and sell to the end-users include:
B2C Products “Online Media Solutions” product portfolio includes Web Templates, CMS Templates, Graphics Templates, Brochures, Flyers, Business cards and Animated logo templates. The prices are typically listed on the online shop where customers can either take monthly subscription or pay per download as per need. The business will have a database that will act as the repository for all the products. Budget requirements for operating B2B engagements
Operational model and strategies The business will focus on B2C engagements along with the existing B2B engagements. B2C engagements The B2C engagement is primarily done through a dedicated online shop where customers can browse through the repository, select designs or templates or download. The steps in the process are as follow: Key strategic metrics
Strategic initiatives
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Policies and procedures for strategic change
‘Online Media Solutions’ has a risk management plan in place to manage risks associated with strategic change or transformation.
Risk management plan excerpt
The organisation’s risk management plan is prepared in accordance with the ISO 31000 risk management framework. Purpose of the Risk Management plan The purpose of the risk management plan is to allow Online Media Solutions to identify and record potential risks. The plan also allows mitigation strategies to be developed and tracked. Risk strategy ‘In order to ensure that risks are identified in a consistent manner across the organisation, a “Risk Assessment Model” will be applied. This will rank the risks in priority order, and those risks considered important to track will be recorded on the “Summary of Risks”. Mitigation strategies will be developed, recorded and monitored on a monthly basis by the Operations Manager. If new major risks are identified, these shall be recorded. The “Summary of Risks” will be reported to the board on a weekly monthly basis. The following diagram represents the process to be followed:
Risk matrix to be used: The following risk matrix should be used to determine the priority of risks. |
Your role and responsibilities
You are working as Operations Manager in ‘Online Media Solutions’. You report to the General Manager of the organisation.
The General Manager wants you to lead the strategic business transformation.
As part of your job role, you have the following responsibilities:
Skills Test:
This assessment task requires you to demonstrate skills to lead a strategic business transformation for ‘Online Meda Solutions’.
In the course of the above, you must:
To do so, you must complete the following activities:
The roles and their responsibilities: Relationships with stakeholders such as staff members and General manager
The assessment task requires you to communicate with a number of organisational stakeholders. The main roles applicable to the assessment task includes:
Role number 1: General Manager: The General Manager is the individual who supervises or is in charge of the organisation. They belong toahigher rank or status. Their job role and responsibilities are:
Role number 2: Departmental Managers: The departmental managers (IT Manager, Marketing Manager and Sales Manager) are the student’s co-worker or workfellow. They are associates that the candidate works with. Their job role and responsibilities are:
Note:
Timeframe to complete the project:
Two weeks (You have two weeks to complete the project)
Task requirements
Activity 1: Prepare to undertake strategic change
Description of the activity
This activity requires you to prepare to provide strategic leadership during a business change process.
To do so, you are required to complete the following two parts:
Part A: Develop a strategic change strategy
This part of the activity requires you to collaborate with the following stakeholders and develop a strategic change strategy using ‘Template 1’.
To do so, you are required to arrange a meeting with the above-given stakeholders.
Roles and responsibilities during the meeting:
Participants/stakeholders (IT Manager, Marketing Manager and Sales Manager)
Student (Operations Manager)
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Before the meeting, the student is required to:
During the meeting, you must:
During the meeting, the stakeholders will:
Close the meeting:
After the meeting:
Template 1 – Strategic change strategy/Change management process (1200-1500 words)
Introduction
Online Media Solution is a marketing and web development business. It is a web service industry that offers nice and efficient services to institutions and small businesses. It is based on B2B model, Online media solution provides solutions related to e-commerce and web sales. Online Media Solution provides services like Graphics design, Domain and web hosting, blog development, etc. And now the company is looking forward to changing its strategic plans by trying to cover the B2C model with the B2B model. By providing services like CMS templates, graphic templates, logo templates, etc. Project Sponsor/Operations Manager responsibilities I have to identify my responsibilities in this transformation and make a strategic change by collaborating with the departmental managers. Confirm and analyze the competence and capacity of individuals who can contribute to the changed plans and process (Tarigan, 2020). Briefly explain the strategic changes process to the external and internal stakeholders. Make changes in the strategies according to the potential risk and as per the suggestions of the stakeholders. Review the outcomes of the strategy and provide feedback in leadership style (Tarigan, 2020).
Change Objectives and Principles To capture the market which is based on the B2C model To offer the quality of web products directly to the customer. Tailor and build services directly to the customers. To maintain a high-quality portfolio. To provide web-based products to the customers at low and affordable costs. Venture into B2C market and identify the main needs of the market (Sonenshein & Dholakia, 2012). Change Plan Elements The company sees exponential growth in B2C products and is now targeting this market to sell its products. The company will sell its services and products on an hourly basis. Want to sell products like WEB templates, business cards, flyers, graphic templates, etc The company will establish a pricing system to guide the clients about the nature of services and prices. Customers can buy their products through online shop.
The rationale for the change Increase brand awareness and popularity Generate high revenue Generate approx. 30% revenue from the B2C segment To meet the net profit targets for the company.
Key Stakeholder Analysis According to the stakeholder analysis, there are signs for the company to rise. There are opportunities for the company to penetrate the B2C segment. According to them, there is a need to build strategies to compete in this highly competitive market.
Communication channels for organizational personnel to contact management There can be various channels for communication channels like: Video conferencing E-mails Phone calls Messages Formal interviews (Sonenshein & Dholakia, 2012).
Identify Change Elements Focusing on B2C engagements Generating an online shop for the customers so that they can select required services from it. Provide services to the web templates, graphic templates, Anirnated logo templates. The company will develop a database that will serve as a product repository.
Develop a Change Plan There is a requirement to develop a change plan because the company needs to identify things like: Existing situation Market Opportunity Market segment strategy Pricing strategy, etc.
Evaluation The company has identified a performance area in the B2B segment and now the company is focusing to expand them in it accordingly. Stakeholders have to collect the required information related to the task assigned to them. The company will provide web-based services to the customers at a low cost.
Comments: We will have to focus on the emerging needs of the market and according to it design our products. And before the there is a need to calculate some statical data related to the products that we are going to launch.
We will have to search for the strategies and identify the potential risks involved in the task.
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Part B: Brief internal and external stakeholders of strategic change processes and intended outcomes
This part of the activity requires you to brief internal and external stakeholders on strategic change processes and intended outcomes and request approval.
To do so, you are required to write an e-mail to the following internal and external stakeholders:
Guidelines for writing the e-mail:
To – Internal and External stakeholders
From- Operational manager Date: 12/07/2022 Sir, This e-mail is to inform, you all that we have developed a strategic plan as per the new changes that we are going to make in the business. As you all know that we are going to expand our self in B2B sector as well. So for that, we have assigned you the task that you need to perform. You can share your valuable suggestions related to this process and can provide your feedback or any recommended changes. |
Activity 2: Lead strategic change
Description of the activity:
This activity is a continuation of Activity 1.
This activity requires you to lead strategic change. To do so, you are required to complete the following four (4) parts:
Part A: Analyse and confirm the capacity and competence of relevant individuals to contribute to change processes and plans
This part of the activity requires you to analyse and confirm the capacity and competence of the IT Manager and Marketing Manager to contribute to the change processes and plans (Prepared in Activity 1 – Part A).
To do so, you are required to:
Note:IT Manager and Marketing Manager will be the same participants who participated in Activity 1 (Part A).
Solution
Roles and responsibilities
IT Manager – Make a database that will serve as a repository for the data.
Establish an online shop from where the customers can purchase the products.
Manage all the IT and computer systems.
Organize, plan, evaluate and control data related to electronic operations.
Manage the IT staff and provide them with required training.
Marketing Manager – Identify the demand for the product in the market.
Identify the strategies related to the marketing of the product.
Promote the business, services, and products.
Ensure the communication perspective of the company toward customers.
Manage marketing campaigns related to the department.
Role play
Operational manager – Good morning everyone, please have a seat.
Departmental managers – Good morning sir, thank you.
Operational manager -As you, all know that our company is expanding its segment TO B2C and will provide web-based services at low cost to the customers through the online shop.
So our work is to provide the required assistance in this project, and for that, we have developed a strategic plan that is shared with you and now we have to discuss the tasks that we have to perform.
Departmental manager –Okay, sir.
Operational manager to IT manager – So, you have to develop a database that will serve as a repository for the products.
And you will have to build an online shop so that the customers could buy our products from there.
IT manager – Sir but for this task I need some experienced people to assist me in this task.
Operational manager – We will provide you with whatever you want.
IT manager– Okay sir.
Operational manager to marketing manager – You have to identify the demands for the product and develop strategies related to the marketing of the product.
Marketing manager– Okay sir.
But I think that we should collect the information from a domestic and foreign sources. So, that we can get a broad picture related to the demand for the products.
Operational manager – Okay that sounds good.
Do you guys have any further questions?
Departmental managers– No sir.
Operational manager – Okay then thank you.
Departmental managers – Thank you, sir.
Learning requirements are based on the competence gaps.
For IT Manager – 1) He needs to provide essential training to the assistant staff.
2) He needs to develop his knowledge related to the assigned work.
For the Marketing manager –1) He needs to identify new methodologies related to a market survey.
2) Need to look for different sources to identify opportunities in the market.
Part B: Identify and resolve risks in the change management process
This part of the activity requires you to identify and resolve potential risks in the change management process.
To do so, you are required to conduct a risk assessment and document the outcomes using ‘Template 3: Risk assessment’.
To conduct the risk assessment, you need to:
Template 3: Risk assessment
Risk assessment | |||||
Five (5) potential risks to change management | Risk assessment | Risk priority | Mitigation strategies to resolve risks | ||
Likelihood | Consequence | Rating | |||
Everyone is not comfortable with the changes |
Medium |
Delay in the implication of plan |
3 |
Important |
Tell everyone its advantages and tell them about its scope (Ho, et al., 2015). |
Have to invest in some new technologies
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Medium |
Have to invest in technologies whose efficiency is more than their cost of maintenance. |
3.5 |
Important |
Research the technology well and then only invest in it. |
Have to ensure the commitments from stakeholders |
Low |
To ensure who is ready to |
3.5 |
Important |
Show them the project report of the plan and tell them its advantages so that they show their interest. |
Risk related to budgeting |
High |
It can disrupt all the planning and goals |
4 |
Normal |
Cross-check all the factors by conducting a meeting and providing high-quality staff for assistance (Ho, et al., 2015).
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Misalignment in goals related to the project.
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Low |
Can distract our path and lead us in different direction
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3 |
Important |
Check all the consequences properly list them before and discuss them with everyone. |
Part C: Develop learning and communication processes for addressing problems and risks arising during organisational change
This part of the activity is a continuation of part B of this activity.
This part of the activity requires you to develop learning and communication processes for addressing problems and risks (identified in part B of this activity) arising during organisational change.
You must develop learning and communication processes using ‘Template 4’.
To do so, you are required to:
Template 4: Learning and communication processes
Learning and communication processes | |
Problems and risks (Any five) | Learning and communication processes to address the problems and risks (50-100 words each) |
Misalignment in goals related to the project. |
Provide them with proper training for whoever is performing this task. Use face-to-face communication with everyone to discuss it so that the mistakes can be pointed out (Miller & Barbour 2014). |
Risk related to budgeting
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Provide them all the assistance and information related to the financial situation like notes, infographics, etc. This can be done through meetings or by sending any related document. |
Have to ensure the commitments from stakeholders
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Have to use communication skills to convince them and should get proper training for it. |
Have to invest in some new technologies
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Conduct research and go for a detailed discussion regarding this matter and proper training arrange workshops for the employees (Miller & Barbour 2014). |
Everyone is not comfortable with the changes |
Use communication skills and active listening; provide them training related to emotional intelligence so that they can control this attitude of being nervous. Provide them training if required. |
Part D: Make changes to change management process according to risks and inform stakeholders of updates
This part of the activity is a continuation of Part A – Part C of this activity.
This part of the activity requires you to:
Note: The trainer/assessor will provide the details regarding the e-mail addresses of the stakeholders.
Guidelines for writing the e-mail:
Introduction
Online Media Solution is a marketing and web development business. It is a web service industry that offers nice and efficient services to institutions and small businesses. It is based on B2B model, Online media solution provides solutions related to e-commerce and web sales. Online Media Solution provides services like Graphics design, Domain and web hosting, blog development, etc. And now the company is looking forward to changing its strategic plans by trying to cover the B2C model with the B2B model. By providing services like CMS templates, graphic templates, logo templates, etc. Project Sponsor/Operations Manager responsibilities I have to identify my responsibilities in this transformation and make a strategic change by collaborating with the departmental managers. Confirm and analyze the competence and capacity of individuals who can contribute to the changed plans and process. Briefly explain the strategic changes process to the external and internal stakeholders. Make changes in the strategies according to the potential risk and as per the suggestions of the stakeholders. Review the outcomes of the strategy and provide feedback in leadership style.
Change Objectives and Principles To capture the market which is based on the B2C model To offer the quality of web products directly to the customer. Tailor and build services directly to the customers. To maintain a high-quality portfolio. To provide web-based products to the customers at low and affordable costs. Venture into B2C market and identify the main needs of the market (Ozguler, et al., 2016). Change Plan Elements We will have to convince the stakeholders Look for the problems related to budgeting Research for nice and efficient technologies Assist while making a goal and remove misalignment.
The rationale for the change To ensure that everybody shows their participation in the project with great efficiency. To ensure that the technology that we will be going to use is sufficient enough. To solve the matter of misalignment in budgeting To ensure that the targeted goals are sufficient to meet the requirement of the project (Ozguler, et al., 2016). Key Stakeholder Analysis There are opportunities for the company to penetrate the B2C segment. According to them, there is a need to build strategies to compete in this highly competitive market.
Communication channels for organizational personnel to contact management There can be various channels for communication channels like: Video conferencing E-mails Phone calls Messages Formal interviews.
Identify Change Elements Look for managing risk elements Look for division of work properly so that it could be completed with great efficiency. Provide proper training to the employees if required.
Develop a Change Plan There is a requirement to develop a change plan because the company needs to identify things like: Existing situation Ensure compatibility between employees Manage Market segment strategy Pricing strategy, goal alignment, etc.
Evaluation There is a need to look for risk management and planning, to ensure efficient and satisfactory work in the company. For this, we will have to undertake various actions related to budget planning, alignment of goals, investing in proper technology, etc. Comments: We will have to focus on the emerging needs of the company and its employees. And to do this we have to set a plan for it.
We will have to implement the strategies so that the work could be completed efficiently.
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To – IT Manager, Marketing Manager, Sales manager
From – Operational manager Date – 13/07/2022 Sub – Updated strategic plan Hello, This e-mail is to inform you all that to remove the risk factors evolved in the new project, have developed and updated a strategic plan that is attached with the e-mail so, you can go through it. And can suggest any required changes. |
Activity 3: Review strategic outcomes and incorporate feedback into the leadership style
This activity requires you to review strategic outcomes and incorporate feedback into your leadership style.
To do so, you are required to complete the following three (3) parts:
Part A: Self-evaluation
This part of the activity requires you to self-evaluate your personal leadership style and analyse the impacts on the change management process.
You must complete ‘Template 5: Self-evaluation.
To do so, you are required to:
Template 5: Self-evaluation
Self-evaluation |
Leadership style |
Transformational Leadership style- This type of leader looks out for some required transformation in the workplace. They encourage the employees and provide them suggestions to improve their skills and future goals.
They work in four major directions and i.e. Stimulation, inspiration, positive influence, valuing the individual (Zell, et al., 2020). |
Strengths and weaknesses of your leadership style (Three each) |
Strengths:
Posses good communication and understanding skills. Understand the roles and responsibilities required of the job. Try to focus on continuous improvement for improving self-efficiency.
Weaknesses: Should focus on time management Try to become more innovative and creative. Should focus on emotional intelligence (Zell, et al., 2020).
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Two (2) areas of improvement considering the weaknesses identified |
Need to focus on improving time management Should undertake some training to develop some innovative and creative thinking and skills.
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Part B: Feedback from the staff members
This part of the activity requires you to seek feedback on leadership during the change management process from the following staff members:
Note: The above-given staff members will be the same participants who participated in previous activities.
To seek feedback from the staff members, you are required to conduct an individual feedback session with each staff member.
During each feedback session, you are required to:
Template 6: Feedback sessions
Outcomes of feedback sessions |
Feedback session: Staff member 1
Name: Jack Position: IT Manager |
Feedback received |
How effective is your leadership style?
You are a good and supportive leader, always guiding and motivating us with our work but sometimes I think that you should be a bit flexible while making decisions and sometimes need to communicate more effectively.
Do I serve as a positive role model? Yes, as you are punctual and dedicated to your work, it motivates us all to adopt these qualities from you. You always treat everybody equally and try to maintain transparency in the company.
What are the key areas that I can improve in my leadership style? I think that you need to work on emotional intelligence because sometimes as an observer I have observed that some activities in the workplace effects you very much and due to this sometimes your decision-making process also gets impacted.
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Feedback session: Staff member 2
Name: Leo Position: Marketing Manager |
Feedback received |
How effective is your leadership style?
Your leadership style is effective because the decisions you make have always generated a positive impact on the working environment, you always help other people achieve their personal and professional goals and arrange proper training sessions for them whenever required.
Do I serve as a positive role model? Yes, you do serve as a positive role model we get inspired by you by seeing your dedication and work towards the organization. But sometimes I think that somewhere you lack time management and it is very important for you to take care so that you can increase your efficiency up to an extinct. Rather than this, you are a cooperative and supportive leader.
What are the key areas that I can improve in my personal leadership style?
You need to focus on time management because somewhere it is affecting your personal and professional life due to which sometimes you get annoyed of the work and this leads to a decrease in your efficiency.
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Feedback session: Staff member 3 Name: Jackson Position: Sales Manager |
Feedback received |
How effective is your leadership style?
You are a good and supportive leader, always guide and motivate us with our work and arrange proper training sessions for employees whenever required. but sometimes I think that you should be a bit flexible while making decisions and sometimes need to communicate more effectively.
Do I serve as a positive role model? Yes, you do serve as a positive role model, you are punctual and dedicated towards your work, and you are a cooperative and supportive leader, but sometimes I have noticed that your techniques are not that innovative so I will suggest you focus on developing your innovative and creative approach.
What are the key areas in that I can improve my leadership style? Should focus on developing some innovative and creative approaches to deal with the problems and circumstances of the company. And this will increase your working efficiency. And will help you in becoming a better version of yourself.
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Part C: Incorporate feedback into the leadership style
This part of the activity is a continuation of Part B of this activity.
This part of the activity requires you to incorporate feedback into your personal leadership style.
To do so, you are required to:
Template 7: Incorporate feedback into your leadership style
Incorporate feedback into your leadership style | |
Areas of improvement (Any three) | Strategies to incorporate or address each area of improvement in your leadership style. (50-100 words each) |
Time management
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For this, I will have to focus on auditing my time After this, I will have to identify a deep zone for focus I will have to observe my task thoroughly and write them down on paper. And according to the time need to prioritize it. S that I can finish my entire task within that timeframe. And initially, I think I need to attend some training sessions for this.
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Develop an innovative and creative approach
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For this, I need to develop the habit of open communication I will have to generate a willingness towards experimenting with something (Černe, et al., 2013). and have to focus on some innovative strategies, Read some case studies to develop my thinking skills And should encourage brainstorming (Černe, et al., 2013).
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Should focus on emotional intelligence
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For this, I need to control my impulsive actions, I will have to express my ideas and approach openly with everyone (Kotsou, et al., 2019). Have to focus on some productive arguments and need to focus on social skills And with all this, I need to attend some training sessions (Kotsou, et al., 2019).
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Performance Criteria/Performance Checklist
Your task must address the following performance criteria/ performance checklist.
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To be assessed as satisfactory (S) in this assessment task the participant needs to demonstrate competency in the following critical aspects of evidence | S | N/S | Trainer/Assessor to complete
(Comment and feedback to students) |
a) Created an agenda for the meeting that encourage the participants. | q | q | |
b) Identified personal responsibilities in the strategic transformation process according to task objectives | q | q | |
c) Researched and identified the roles and responsibilities, and competency requirements of the IT Manager and Marketing Manager in implementing Strategic business transformation (Given in the case study). | q | q | |
d) Consulted with the IT Manager and Marketing Manager to confirm their competence in implementing ‘Strategic business transformation’.
· Discuss the competence requirements and roles and responsibilities · Assess their competence and identify two (2) learning requirements based on the competence gaps.
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q | q | |
e) Identified the problems and risks to be addressed (Based on the outcomes of part B of this activity) | q | q | |
f) Developed a learning and communication process for addressing each problem and risk arising during organisational change. | q | q | |
g) Analysed the risks identified and mitigation strategies (Refer to outcomes of Part B) | q | q | |
h) Analysed the learning and communication process (Refer to outcomes of Part C) | q | q | |
i) Updated the strategic change strategy/change management process developed in Activity 1 – Part A. | q | q | |
j) E-mailed the updated strategic change strategy/change management process to the following stakeholders:
· IT Manager · Marketing Manager · Sales Manager
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q | q | |
k) Identified any three (3) areas of improvement considering the feedback received in Part B of this activity. | q | q | |
l) Discussed how would you incorporate or address each area of improvement in your leadership style. | q | q |
The student’s performance was: |
q Not satisfactory
q Satisfactory |
Feedback to student:
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Student signature | |
Observer signature |
Outcome |
Outcome (make sure to tick the correct checkbox):
Satisfactory (S) ☐ or Not Satisfactory (NS) ☐
Date: _______(day)/ _______(month)/ ____________(year)
Feedback:
Outcome (make sure to tick the correct checkbox):
Satisfactory (S) ☐ or Not Satisfactory (NS) ☐
Date: _______(day)/ _______(month)/ ____________(year) Feedback:
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Student Declaration | · I declare that the answers I have provided are my own work. Where I have accessed information from other sources, I have provided references and or links to my sources.
· I have kept a copy of all relevant notes and reference material that I used as part of my submission. · I have provided references for all sources where the information is not my own. I understand the consequences of falsifying documentation and plagiarism. I understand how the assessment is structured. Iaccept that the work I submit may be subject to verification to establish that it is my own. · I understand that if I disagree with the assessment outcome, I can appeal the assessment process, and either re-submit additional evidence undertake gap training and or have my submission re-assessed. · All appeal options have been explained to me.
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Student Signature |
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Date |
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Trainer/Assessor Name | SOFIA | ||
Trainer/Assessor Declaration | I hold:
☐ Vocational competencies at least to the level being delivered ☐ Current relevant industry skills ☐ Current knowledge and skills in VET, and undertake ☐Ongoing professional development in VET
I declare that I have conducted an assessment of this student’s submission. The assessment tasks were deemed current, sufficient, valid and reliable. I declare that I have conducted a fair, valid, reliable, and flexible assessment. I have provided feedback to the student.
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Trainer/Assessor Signature | SOFIA | ||
Date |
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Office Use Only | The outcome of the assessment has been entered into the Student Management System
on _________________ (insert date)
by (insert Name) __________________________________
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Appendix A: Reasonable Adjustments
Write (task name and number) where reasonable adjustments have been applied:
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Reasonable Adjustments
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• Students with carer responsibilities, cultural or religious obligations, English as an additional language, disability etc. can request for reasonable adjustments.
• Please note, academic standards of the unit/course will not be lowered to accommodate the needs of any student, but there is a requirement to be flexible about the way in which it is delivered or assessed. • The Disability Standards for Education requires institutions to take reasonable steps to enable the student with a disability to participate in education on the same basis as a student without a disability. • The trainer/assessor must complete the section below “Reasonable Adjustment Strategies Matrix” to ensure the explanation and correct strategy have been recorded and implemented. • The trainer/assessor must notify the administration/compliance and quality assurance department for any reasonable adjustments made. • All evidence and supplementary documentation must be submitted with the assessment pack to the administration/compliance and quality assurance department. |
Reasonable Adjustment Strategies Matrix (Trainer/Assessor to complete)
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Category | Possible Issue | Reasonable Adjustment Strategy
(select as applicable) |
¨ LLN | ¨ Speaking
¨ Reading ¨ Writing ¨ Confidence |
¨ Verbal assessment
¨ Presentations ¨ Demonstration of a skill ¨ Use of diagrams ¨ Use of supporting documents such as wordlists |
¨ Non-English Speaking Background | ¨ Speaking
¨ Reading ¨ Writing ¨Cultural background ¨ Confidence |
¨ Discuss with the student and supervisor (if applicable) whether language, literacy and numeracy are likely to impact on the assessment process
¨ Use methods that do not require a higher level of language or literacy than is required to perform the job role ¨ Use short sentences that do not contain large amounts of information ¨ Clarify information by rephrasing, confirm understanding ¨ Read any printed information to the student ¨ Use graphics, pictures and colour coding instead of, or to support, text ¨ Offer to write down, or have someone else write, oral responses given by the student ¨ Ensure that the time available to complete the assessment, while meeting enterprise requirements, takes account of the student’s needs |
¨ Indigenous | ¨ Knowledge and understanding
¨ Flexibility ¨ Services ¨ Inappropriate training and assessment |
¨ Culturally appropriate training
¨ Explore understanding of concepts and practical application through oral assessment ¨ Flexible delivery ¨ Using group rather than individual assessments ¨ Assessment through completion of practical tasks in the field after demonstration of skills and knowledge. |
¨ Age | ¨ Educational background
¨ Limited study skills |
¨ Make sure font size is not too small
¨ Trainer/Assessor should refer to the student’s experience ¨ Ensure that the time available to complete the assessment takes account of the student’s needs ¨ Provision of information or course materials in an accessible format. ¨ Changes in teaching practices, e.g. wearing an FM microphone to enable a student to hear lectures ¨ Supply of specialised equipment or services, e.g. a note-taker for a student who cannot write ¨ Changes in lecture schedules and arrangements, e.g. relocating classes to an accessible venue ¨ Changes to course design, e.g. substituting an assessment task ¨ Modifications to the physical environment, e.g. installing lever taps, building ramps, installing a lift |
¨ Educational background | ¨ Reading
¨ Writing ¨ Numeracy ¨ Limited study skills and/or learning strategies |
¨ Discuss with the Student previous learning experience
¨ Ensure learning and assessment methods meet the student’s individual need |
¨ Disability | ¨ Speaking
¨ Reading ¨ Writing ¨ Numeracy ¨ Limited study skills and/or learning strategies |
¨ Identify the issues
¨ Create a climate of support ¨ Ensure access to support that the student has agreed to ¨ Appropriately structure the assessment ¨ Provide information or course materials in an accessible format, e.g. a textbook in braille ¨ Changes in teaching practices, e.g. wearing an FM microphone to enable a student to hear lectures ¨ Supply of specialised equipment or services, e.g. a note-taker for a student who cannot write ¨ Changes in lecture schedules and arrangements, e.g. relocating classes to an accessible venue ¨ Changes to course design, e.g. substituting an assessment task ¨ Modifications to the physical environment, e.g. installing lever taps, building ramps, installing a lift |
Explanation of reasonable adjustments strategy used
|
|
Trainer/Assessor Name | SOFIA |
Trainer/Assessor Declaration |
I declare that I have attached all relevant evidence to provide reasonable adjustment. The training package guidelines and criteria have not been compromised in the process of providing reasonable adjustment to the student. I declare that I have conducted a fair, valid, reliable, and flexible assessment. I have provided explanation of reasonable adjustments strategy used, as required.
|
Trainer/Assessor Signature | SOFIA |
Date |
09 June, 2022 |
Appendix B: Learner Evaluation Form
Please complete thisevaluationform as thoroughly as you can, in order for us to continuously improve our training quality. The purpose of the evaluation form is to evaluate the areas below:
Your honest and detailed input is therefore, of great value to us, and we appreciate your assistance in completing this evaluation form!
Unit of Competency Name |
|
Trainer/Assessor Name | SOFIA | |||||
StudentName (Optional) |
|
Dates of Training | ||||||
Employer/Work site (if applicable) |
|
Date of Evaluation | ||||||
A | Logistics and Support Evaluation | |||||||
No. | Criteria/Question | Strongly Disagree | Disagree | Neutral | Agree | Strongly Agree | ||
1 | The communication regarding the required attendance and time to study to pass this unit was correct | |||||||
2 | The staff wereefficient and helpful. | |||||||
3 | The training equipment and material used was effective and prepared. | |||||||
4 | The training venue was conducive to learning (set-up for convenience of students, comfortable in terms of temperature, etc.) | |||||||
Additional Comments on Logistics and Support
|
||||||||
No. | Criteria/Question | Strongly Disagree | Disagree | Neutral | Agree | Strongly Agree |
B | Trainer/Assessor Evaluation | |||||
1 | The trainer/assessor was prepared and knowledgeable on the subject of theprogram | |||||
2 | The trainer/assessor encouraged student participation and input | |||||
3 | The trainer/assessor made use of a variety of methods, exercises, activities and discussions | |||||
4 | The trainer/assessor used the material in a structured and effective manner | |||||
5 | The trainer/assessor was approachable and respectful of the learners | |||||
6 | The trainer/assessor was punctual and kept to the schedule | |||||
7 | The trainer/assessor was easy to understand and used the correct language | |||||
Additional Comments on Training |
||||||
|
No. | Criteria/Question | Strongly Disagree | Disagree | Neutral | Agree | Strongly Agree |
C | Learning Evaluation | |||||
1 | The learning outcomes of the unit are relevant and suitable. | |||||
2 | The content of the unit was relevant and suitable for the target group. | |||||
3 | The length of the training was suitable for the unit. | |||||
4 | The learning material assisted in the learning of new knowledge and skills to apply in a practical manner. | |||||
5 | The learning material was free from spelling and grammar errors | |||||
6 | Handouts and exercises were clear, concise and relevant to the outcomes and content. | |||||
7 | Learning material was generally of a high standard, and user-friendly | |||||
Additional Comments on Learning Evaluation | ||||||
|
References
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