SBM1201 Critical Evaluation Of The Project Management Assignemnt

SBM1201 Critical Evaluation Of The Project Management Assignemnt

Abstract

In this particular study, the emphasis has been given on the efficacious role of a project manager with the influence and leadership ability with which the manager makes effective decisions to carry out the tasks accordingly. In addition, a discussion has been made on the competencies of the project manager and the impact on the entire activity using six journal articles minutely. Project M tangent activity is thought to be the most important aspect for any corporate organization that determines the sustainability of the organization in this regard, the organizations aim to recruit product managers who will be able to instruct and provide necessary guidance to the team members to finish the project activity in stipulated time. 

Introduction

In the present day scenario business, organizations focus on recruiting effective leaders in their organizations, and maintain sustainability in the overall process. In his regard, they also recruit project management specialists who perform necessary roles and responsibilities based on which the organization can easily be able to complete the activities in less time. The project manager plays an indispensable role in providing effective guidance to the members involved in a particular project to accomplish the tasks in a systematic manner. The effective role of the project manager ensures the successful completion of the project management activities systematically. For this reason, successful business organizations aim to recruit effective leaders in the project activities under whose leadership the entire activity will get the scope of finishing effectively. The particular study will highlight the efficacious role of a project manager with the influence and leadership ability with which the manager makes effective decisions to carry out the tasks accordingly. Also, a discussion will be made on the competencies of the project manager and the impact on the entire activity using six journal articles minutely.

Discussion

The project manager performs the necessary roles and responsibilities to provide a strategic viewpoint in terms of completing the project activity accordingly.  At the same time the effective handling of the entire project activity is In order to complete a particular project the project manager focuses on classifying the project into five distinctive steps which are :

  • Project initiation 
  • Project planning
  • Project Execution
  • Monitoring the project
  • Closing the project

All these steps are essential for the project manager to finish the project successfully. 

Figure 1: Project Management Steps

(Source: Kerzner, 2019)

Discussion on the phases

Project initiation 

It is the first phase here aspects such as feasibility, value, etc are looked at by the project management team. More importantly, the manager takes active participation in the activity to ensure a prolific understanding of the tools used in the entire activity (Kerzner, 2019). In this regard, the manager specifies two essential tools to evaluate the project activity are Business Case and Study of feasibility.

Project planning

In this step, the project manager engages the entire team to make them understand the essential activities related to project management by means of a definite plan (Poston and Richardson, 2019). Most of the time the project manager engages in identifying the resources, gaining financing credentials for the suitable accomplishments of the project.

Project Execution

The project magnet in these steps plays a crucial role in terms of organizing necessary deliverables for satisfying the customers. The leaders of the project team take the lead role of providing preop-er allocation to the resources from one individual to another so that they can be able to provide the best beer in the activities. 

Monitoring the project

The project manager monitors the entire controlling process minutely. Also, he provides necessary strategies to the involved members to bring agility and rapidity in the activity (Galli, 2020).  Simultaneously, the responsibility of the team members gets enhanced with the passage of time in terms of reviewing and informing daily updates to the project manager regarding the procedural activities. 

Closing the project

After successfully finishing the project in time, the members deliver the project to the respective customers. In this phase, the project manager makes full effort to gain the trust of the customers repeatedly for the sake of earning profitability on a regular basis.

The presence of a project manager brings agility and efficiency in the regular activities for project management. More importantly, the manager tries to create a suitable working environment based on which the members involved in the team get the scope of executing the necessary activities effectively. Below are discussed the essential aspects where project manager influence a lot:

Discussion on the influential aspects of a project manager
Sl no.Influential perspectives of project managerDiscussion
1.Providing vision and directionAn effective project manager aims to understand the vision of a particular project based on which he provides necessary guidance to fellow members (Henkel et al., 2019). At the same time, they indulge themselves in making effective conversation with the stakeholders as well as the entire project team that decreases the element of doubt and confusion.
2.Increasing effectivenessThe project manager takes considerable responsibility for defining the tasks among the members with the maintenance of a sequence of orders. It increases the scope of efficiency among the members. 
3.Controlling scopeThe scope of the project is controlled by the manager in the sense that the manager focuses on delivering the project variables so that there should not be any discrepancy in the project management activities.
4.Managing costsTimely delivery of a project with a prominent budget is the basic requirement for successfully completing the project. In terms of controlling the monetary costs, the role of a project manager is instrumental along with the equipment cost needed for the successful completion of the project (Sha, 2019). 
5.Managing timeTime is considered to be an important factor in project activities and project managers make use of time accordingly to provide a specified strategy to the project (Wu et al., 2019).
6.Administering procurementIn procurement activities also, the active role of a project manager helps a lot for the organization to manage the necessary materials in order to complete the project.

Table 1: Discussion on the influential aspects of a project manager

(Source: Created by the learner)

A skilled project manager is always a bonus for any business organization whose proactive expertise can make an eventful contribution to the prolific completion of a project’s activities. In his regard, the project manager needs to have several project competencies that determine the success of the entire project activities. Below are stated the competencies in detail:

Illustration of competencies of Project Manager
Sl no.List of competenciesDiscussion
1.Execution
  • Looking  for scope development with productive management
  • Playing the role of managing budgets schedules related to the project activity
  • Deploying potential organizational skills
  • Incorporating principles related to time management to provide a stealthy workflow 
2.Decision-making skills
  • Collecting as well as structuring the essential data to understand the relativity of the project activities
  • Making relevant decisions after realizing facts and circumstances
  • Conducting scenario analysis
3.Communication
  • Conveying information to all the associated stakeholders in both forms written as well as verbal
  • Determining the proper channel of communication
  • Inferring effectual insights to finish the project activity
  • Employing active listening to the completion of the project
4.Proficient team management
  • Providing motivation and inspiration to the teams
  • Managing conflicts effectively
  • Trying to make a strong relationship with the project members
  • Demonstrating the organization of the team with proper governance
5.Having a profound knowledge regarding business activities
  • Understanding the  present trend of the industry which influences the decision-making process
  • Providing an instant response to business changes that might be detrimental for the business scenario
  • Monitoring the ongoing competition in the market and its possible consequence on the entire business activities
6.Technical competence
  • Understanding the need for using improved tools and technologies in the project management activities
  • Devising needful strategies to maintain technical flexibility
7.Prominent critical thinking
  • Maintaining specific objectivity of the project
  • Applying a detailed analysis of the project 
  • Making integration of the entire project with cross-functional procedures
8.Superior leadership skills
  • Taking prominent initiatives from time to time
  • Mentoring the other team members
  • Responding in an unstable political situation

Table 2: Illustration of competencies of Project Manager

(Source: Created by the learner)

It is important for a project manager to possess important leadership skills based on which the other members involved in the project can be able to acquire the encouragement to carry out the project activities in an effective manner. Essential skills of leadership assure the prolific advancement in the project management activities which paves the way for getting success in an organization. The essential leadership skills required from a project manager are mentioned below:

Leadership skills of a Project Manager
Sl noLeadership traitsIllustration
1.CommunicationWhile conducting project activities the project management looks to make an effective communication channel amongst the team members (Rehman et al., 2020). It provides the necessary impetus to perform the activity prominently.
2.Sharing prominent visionSkilled project manager always has a clear vision regarding the whole activity of the project management that allows him to share the vision with the team members in a suitable manner.
3.Prominent team engagementEffective inspiration and motivation coming from the project manager work as a boosting factor amongst the employees that paves the way for securing considerable profitability in the respective activities effectively as well as efficiently.
4.DelegationIt is an art that most successful project managers look to improvise with themselves. With the help of delegation, they become successful in prioritizing the tasks divided among the project team members.
5.HonestyIt is one of the potential leadership skills based on which the members get influenced in a considerable manner (Rao et al., 2019). Being honest in carrying out the project always provides useful teaching to the fellow members through which they can also learn the essential aspects accordingly.
6.CreativityCreativity skill creates a profitable scope for the team members involved in a particular project to be more thoughtful in the respective approach and start contemplating about the alternative ways to complete the project accordingly.
7.Strategic focusIn this respect, the project manager relies on maintaining a productive focus throughout the entire activity that helps the  members to get necessary ideas from the project manager (Henkel et al., 2019)

Table 3: Leadership skills of a Project Manager

(Source: Created by the learner)

The nimble attitude adopted by project managers helps in inventive achievement of the activity. The project manager emphasizes building an effective working atmosphere which provides necessary encouragement to the members of the team to do the activities in a prolific manner. Moreover, it makes a considerable impact on the perfection of the employees related to the project (de Oliveira and Rabechini Jr, 2019).  Past studies have shown that the project managers act as a determinant behind the strategic completion of projects. More importantly, the energetic, enthusiastic, and vigorous approach adopted by the managers always become handy for the members to follow the necessary guidelines cautiously. The leadership technique of the manager works as a boosting factor using which they can easily wrap up the activity. The canny approach followed by the successful managers contributes to the finishing of the project activity systematically.

Besides this, the project manager at the time of providing directions focuses on viewing a potential communication channel amongst the members that assist the employees to inform the problematic issues to the manager (Farashah et al., 2019). In this way, the manager tries to establish prominent relationship management in the midst of the project activities.  However, the role of senior management in guiding the project manners cannot be neglected. It has a close relationship with the performance of the entire project (Willumsen et al., 2019). The magnet engages in giving strategic viewpoints regularly to ensure the sustainability of the project. The project manager needs to have a definite approach for the effective completion of the project that ensures the prolific outcome from the project (Kidd, 2020).  In this regard, the members take the necessary responsibility for performing the roles in a sequential manner.

The project managers need to search for effective weapons constantly that will generate a profitable scope of performing more activities in a less period of time (Owusu et al., 2019). Important recommendations will be prolific for the project managers to complete the project activities. Below are provided recommendations

Recommendation 1

  • The manager will need to know the ins and outs of the project in detail

Justification for the recommendation

Before starting the project activity it is imperative to make strong efforts in providing a solid foundation. It includes the stakeholders, clients who will have a close association with the project. It will help the activity to be completed accordingly.

Recommendation 2

  • The act of listening and engaging the members is important

Justification for the recommendation

It will assist the members to be more cooperative in executing necessary activities. Based on this, the project manager will be able to make the necessary decisions to bring agility to the activity.

Recommendation 3

  • Usages of innovative tools and technologies

Justification for the recommendation

It will create more ways to complete the project activity within time, in this regard, the manager needs to make art of providing training to the unskilled employees so that he will be able to get the acquired knowledge regarding the activity.

Conclusion

Based on the above discussion it needs to be concluded that the role of the project manager in completing a project cannot be undermined in any means. In fact, successful collaboration is observed amongst the members due to the presence of project managers in the activities. At the same time, other members get the scope of gaining necessary inspiration from the managers which aids in the prolific accomplishment of the activities considerably.

Selected Articles and other References

de Oliveira, G.F., and Rabechini Jr, R., 2019. Stakeholder management influence on trust in a project: A quantitative study. International Journal of Project Management, 37(1), pp.131-144.https://s3.amazonaws.com/academia.edu.documents/51115525/Preparing_project_managers_to_deal_with_20161229-2512-1uo0sne.pdf?response-content-disposition=inline%3B%20filename%3DPreparing_project_managers_to_deal_with.pdf&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=ASIATUSBJ6BABFYFRXUC%2F20200501%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20200501T172450Z&X-Amz-Expires=3600&X-Amz-SignedHeaders=host&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPj%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLWVhc3QtMSJHMEUCIGwVbQRpKmLgP2U0OD%2FCF%2BWFFMJYf%2F3Z9y%2F44b89irA3AiEAk%2BbAEa1otHhMosUDXajPA1jPKIkfMeCNFPuAfj4cAfQqtAMIMRAAGgwyNTAzMTg4MTEyMDAiDMo%2BZJOcDNSPim58eiqRA%2FIi%2BJGlwOMLuol8fphxbwnHzJFowNEGowiwOprhFCP4sKF3Myi4UdT%2F5vaJDTYVqcXqXYRn004NdeK4D7TUTHUCTYkdbtwLtpnDa3SiIBNYtZYd8Qqyim8Yd2HJ6t5jJkLI%2BIAaN8cJZbByf9pTUoAhxoAuYfZKGNIyzbPTHB2TkLqIoYPl9bKLXBJb8G%2B1hj61ZRfvsMJoVqO3S1NleCLPAJRbn9yo3TxaSaqhq97M5XbQTvNIcqaAn8twdQniabvlLlz89VdK2em%2FAzb7JEEOOz6AVlZ2BKHRcAt%2F7y9ZEq%2FqBS%2FdtmETURfXN1qfxw%2BLTftPz4kTaWT%2BOvvNFbwUk4jzk8pWLfh1etuKt5C0f%2F9bIy034VU6Q4FIyqrSkwUJu%2FTHQaQYm8n0lFDOHHuTYc82pg8UuWvNi4CeUIjG9IKtBszjXG9v8p9NUeEsz%2BV4HqbPzbx7ka3cq%2BaJp4h%2Fm3x9Y%2Fi3htppzLMtLVtXvRN9vyb62nKNtZCUKBtHUofYaf2tlqjXbAuUo39i%2BAMeMLmCsfUFOusBavAfnZOAct2ZYNWRrq8X5cc7RukTtLnnC%2BSZRTx03%2FIqvyCHcusk8xzc3%2BrOvU65qv%2FypPfu6BuhCpUeJj72EOjXFV7eEQuVEWDsEsJYGH9iisnRyyhhyRonv6MhDbZ3kJCBHsHr4%2B%2FgOHOV44XAczLcOe3WH5r40KPHbshdR6%2BaWVqI17HFkKmUrwUYOaqioEL26P3nYZCR3%2BuR%2FTLbmYzAH%2FZJ389GEP%2BZIxKD%2FwZ2yUOqo81WpmSKFH%2FomnCIM7%2FiblvOPuwNng2MMSuepdlunNPY3KPCr%2BNoiVSuUBs7DlCgBqRmb5FP0w%3D%3D&X-Amz-Signature=1e40a4445b2705b3314b682e3d5b62cf147ed37b028b8222e6b05856d409cd9a

Farashah, A.D., Thomas, J., and Blomquist, T., 2019. Exploring the value of project management certification in selection and recruiting. International Journal of Project Management, 37(1), pp.14-26.https://fardapaper.ir/mohavaha/uploads/2018/12/Fardapaper-Exploring-the-value-of-project-management-certification-in-selection-and-recruiting.pdf

Galli, B.J., 2020. Using marketing to implement a strategic plan: Reflection of practiced literature. In Start-Ups and SMEs: Concepts, Methodologies, Tools, and Applications (pp. 1518-1532). IGI Global.

Henkel, T.G., Marion Jr, J.W. and Bourdeau, D.T., 2019. Project Manager Leadership Behavior: Task-Oriented Versus Relationship-Oriented. Journal of Leadership Education, 18(2), p.1.

Kerzner, H., 2019. Using the project management maturity model: strategic planning for project management. John Wiley & Sons.

Kidd, T., 2020. Handbook of research on technology project management, planning, and operations. Learning, p.318.https://pdfs.semanticscholar.org/bf26/551303deb021b8d2fde5090f26ccd552e186.pdf

Owusu, E.K., Chan, A.P., and Shan, M., 2019. Causal factors of corruption in construction project management: An overview. Science and engineering ethics, 25(1), pp.1-31.https://www.researchgate.net/profile/Emmanuel_Owusu17/publication/321015746_Causal_Factors_of_Corruption_in_Construction_Project_Management_An_Overview/links/5ae70007458515760ac26ec9/Causal-Factors-of-Corruption-in-Construction-Project-Management-An-Overview.pdf

Poston, R.S., and Richardson, S.M., 2019. Designing an academic project management program: A collaboration between a university and a PMI chapter. Journal of Information Systems Education, 22(1), p.6.

Rao, M.C., Hoffman, A.J., Hunter, M.R. and Shough, D.E., QUEST 2 EXCEL Inc, 2019. Gamified project management system and method. U.S. Patent 10,339,550.https://patentimages.storage.googleapis.com/50/b1/cc/da2a7e1c719fc6/US10339550.pdf

Willumsen, P., Oehmen, J., Stingl, V., and Geraldi, J., 2019. Value creation through project risk management. International Journal of Project Management, 37(5), pp.731-749.https://fardapaper.ir/mohavaha/uploads/2019/06/Fardapaper-Value-creation-through-project-risk-management.pdf

Sha, K., 2019. Incentive strategies for construction project manager: a common agency perspective. Construction Management and Economics, 37(8), pp.461-471.

Wu, W.W., Eom, M.T., and Song, J., 2019. Spheres of It Project Complexity and It Project Manager Archetypes and Roles: A Case Study. Information Systems Management, 36(4), pp.323-335.

Rehman, S.U., Shahzad, M., Farooq, M.S., and Javaid, M.U., 2020. Impact of leadership behavior of a project manager on his/her subordinate’s job-attitudes and job-outcomes. Asia Pacific Management Review.