PRJ5105 Project Integration and Change Management

PRJ5105 Project Integration and Change Management

 

 

 

 

 

 

 

PRJ5105 Project Integration and Change Management

 

 

Table of Contents

Assessment 3. 3

Case project identification. 3

Integration management plan. 5

Change management plan. 11

Configuration management plan. 15

Conclusion. 16

References. 17

Assessment 3

Case project identification

This report is about improving the playground and barbeque area of Alexandria Park. They are planning to modify the barbeque area at the Park of Alexandria. They wanted to establish the design of the concept. In the next 10 years then wanted to modify as well as update more than the 60 parks over the area of Sydney, from the little pocket parks and gardens to huge local parks and gardens. They are interested in understanding who utilizes the recent parks, what works as well as what does not work. They also liked to listen to some ideas and views about the new parks and playgrounds. Alexandria Park is a very important location for the local Aboriginal and Torres Strait Islander communities. As the upgrade part then the city would also work with the knowledge holders of culture, the community members of Aboriginal and Torres Strait Islander, and local students of schools to establish the strategy of cultural design that would train how First Nations stories are celebrated in the garden or playground. In this project, the infrastructure and heavy construction project types had been selected. The risk that comes in this project is management (organizational and leadership) risk, technical risk, physical risk, and logistic risk. The requirements of the construction are an evaluation of the progress, performance of the schedule, actions for the contractor before real commencement, contracts management, and activities for the employer during the cycle of the project. For controlling the construction of this project some best practices are setting the scope clearly of the project, concentrating on the details, anticipating the setbacks of the project, the modification should be done according to the requirements, and communicating regularly (Plan, 2015).

 

Integration management plan

Project objectives

The objective of improving the playground and area of barbeque in Alexandria Park is to modify and upgrade the area. The Alexandria Park had been developed for the perfect sports as well as a picnic.

Scope

Their scope is that in the next 10 years they wanted to modify as well as update more than the 60 parks over the area of Sydney, from the little pocket parks and gardens to huge local parks and gardens.

Business case

This report is about improving the playground and barbeque area of Alexandria Park. They are planning to modify the barbeque area at the Park of Alexandria. They wanted to establish the design of the concept. In the next 10 years then wanted to modify as well as update more than the 60 parks over the area of Sydney, from the little pocket parks and gardens to huge local parks and gardens. They are interested in understanding who utilizes the recent parks, what works as well as what does not work. They also liked to listen to some ideas and views about the new parks and playgrounds. Alexandria Park is a very important location for the local Aboriginal and Torres Strait Islander communities. As the upgrade part then the city would also work with the knowledge holders of culture, the community members of Aboriginal and Torres Strait Islander, and local students of schools to establish the strategy of cultural design that would train how First Nations stories are celebrated in the garden or playground. In this project, the infrastructure and heavy construction project types had been selected.

Risk

The risks that are coming in this project are:

Management (organizational and leadership) risk: The management risk involves the wrong selection of the team of the project, there is inadequate communication infrastructure is a car, no document processors, project manual and processes, Unsatisfactory control, poor quality control, lack of experienced persons in the team of the project, and inability to take the time appropriate actions. If there are some failures to know some specific hazards then some steps in the risk management could not be executed for the risk. It is extremely suggested to consider the risk before starting this kind of construction project.

Technical risk: Technical risk includes anything that bounces from making the product that is needed by the customer. It could involve resources uncertainty, the uncertainty of materials availability, incomplete design, and inadequate investigation of the site. This risk could usually happen if there are variations in the scope as well as the requirement of the project and when there are errors in the designs.

Physical risk: Low-quality procurement or Inadequate resources, weather conditions like cold temperature, heavy rainfall, extremely hot, materials non-availability like quantity and quality, Unsecure working conditions, theft, wastage on fire, and many more.

Logistic risk: Logistic risk could be considered in some form from every market supply-chain view. This risk involves the transportation availability facilities and the construction equipment availability like construction machinery, labor, spare parts, and fuel. Without locating all these issues of the logistics that the risk could become big and it could also be loss in the project and the project could also be delayed (Municipality, 2012).

Constraints challenges

Cost overruns- Various projects of construction face miserably if it comes to meeting their starting estimates of the cost. On the worldwide range, the overheads of the average cost in the project of construction initiates at 16.5%. The individual project might exceed or extend their project by 175%. If the project is used then the rest could be higher the cost overruns. Project the scale and complexity word specifically define your capability to satisfy the requirements of the original cost. The problems that could come are:

  • Unrealistic measurements due to ignorance, deception, or naivety
  • Material amount escalation, external risk, and adverse conditions of the weather
  • Scope changes, demand of the client, and starting the design of the project.
  • Performance error and inadequate project management

Schedule overruns and unrealistic deadlines- This problem is usually in the project management of construction as the budget overruns and may stem from the reasons similar variety that involves poor management and unforeseen issues. The important ones or lack of preliminary analyses and forecasting. It could give result in unworkable deadlines as well as unrealistic expectations. When the limits of the project time hours are so tight and they were not in line or sequence by the work actual score then the manager is probably to face some other negative impacts or issues besides the overruns of the schedule. The unreasonable Deadlines course employee burnout, the morale of a low team, and excess stress. The influence of performance quality as well as productivity. Therefore To deliver the project on schedule as well as establish realistic deadlines than one had to revise your entire strategy of time management.

Inadequate risk management- It is already mentioned that the failure to control the risk leads to schedule and budget overruns. In the construction projects, the risk management is a huge challenge that deserves special outlining as the risks businesses face in this construction industry are more costly as well as diverse than in others-

  • Unknown conditions of this site
  • Economic crisis and issues
  • Security risk that outcomes in injuries and accidents
  • Issues by suppliers and subcontractors
  • Inclement weather and natural disasters
  • Problems with team coordination
  • Escalation in cost of materials
  • Shortages of workforce and turnover of the staff

There are some of the risks that the manager of construction should take into account before starting the real work. Otherwise, they had to suffer from the low-performance quality, stakeholder issues and conflicts, and constant delays that could also decrease the chance of a successful project. Therefore all the projects are unique, the security and number of factors that could threaten their completion depend to a huge exceed. To deal with issues well then you must be required to obtain an approach of methodological to the risk management (Sears et al., 2015).

Requirements

Get the right people or train your team- The industry of the construction could experience a lack of labor shortage. When you start the project then you must confirm that you have to take the right people. Also, give the correct people the correct responsibilities and jobs and confirm your crew or dream is clear by their expectations on the quality of construction. One should spend their time with the team to train them. It is because training is very important to effectiveness. For the supervisor, the training required principles of sound management and techniques to maintain the project running easily and smoothly. If supervisors assist their team members to master the critical skills then one would see the advantage in productivity in terms of their project.

Invest in technology- Now for successful construction projects technology is very important and one could also say it is the key to construction. For many organizations and industries, construction investment in technology will seem intimidating or even impossible. The reason for this is the convincing fear their workforce to get concerned regarding it being hard to obtain these technologies. But the technologies do not have to be finished with their innovative products for your processes of work. Investing in the correct technology said is the chance to set you apart from the other organizations.

Understand the specification of the project- Some of the persons start by laying down the plan of the project and it is very important to know about the plan of the project. The contractor is required to fully understand the specification as well as the standards that had been set by the team and the customer. All the standards and the specification must reflect the finished outcomes of the project that had been made (Harris et al., 2021).

Discuss with the team- It is very clear to give the ideas of the towers to your team and how things will be scheduled and what had been expected should be clear to the team members. A very good suggestion is a project kick-off meeting to do the discussions.

Tools and techniques

  • Concrete mixer
  • Brick hammer
  • Bolster
  • Chisel
  • Circular saw
  • Digging bar
  • End frames
  • Ladder
  • Measuring tape
  • Line and pins
  • Plumb rule
  • Rammer
  • Safety glasses
  • Excavators
  • Bulldozers
  • Wheel tractor
  • Pile driving machine

Lesson learned discussion

It had been concluded from the integrated management plan that the objective is to improve the playground and area of the barbeque of Alexandria Park. It had been established for the perfect picnic as well as sports. The toilets were also constructed in the park. It will be designed according to the plan and requirements. The plan and scope are to modify 60 parks in the area of Sydney city in the next 10 years. The risks that are coming up in this project are Management risk, physical risk, technical risk, and logistical risk. The constant challenges that are coming in this project are Cost overruns, schedule overruns and unrealistic deadlines, and inadequate risk management. The requirements for this project are to invest in the technology, discussed by the team members, get the correct people or train your crew or team,  and Understand the specification of the project. As the upgrade part then the city would also work with the knowledge holders of culture, the community members of Aboriginal and Torres Strait Islander, and local students of schools to establish the strategy of cultural design that would train how First Nations stories are celebrated in the garden or playground. In this project, the infrastructure and heavy construction project types had been selected. The risk that comes in this project is management (organizational and leadership) risk, technical risk, physical risk, and logistic risk. The requirements of the construction are the evaluation of the progress, performance of the schedule, actions for the contractor before real commencement, contracts management, and activities for the employer during the cycle of the project. For controlling the construction of this project some best practices are setting the scope clearly of the project, concentrating on the details, anticipating the setbacks of the project, the modification should be done according to the requirements, and communicating regularly.

 

 

Change management plan

Reason for the change

The change management plan had been developed for improving the playground and barbeque area of Alexandria Park. In this plan, they need to develop the design of the concept. In the next 10 years, they also needed to update as well as modify more than 60 parks in the region of the city of Sydney. The change management plan had been established as they wanted to give many other facilities to the people. They also wanted to know some views and suggestions from the other team members regarding the playgrounds and parks. The change had been considered because they want to design a new map and a new design for the same area. Alexandria Park is a very important location for the local Aboriginal and Torres Strait Islander communities. As the upgrade part then the city would also work with the knowledge holders of culture, the community members of Aboriginal and Torres Strait Islander, and local students of schools to establish the strategy of cultural design that would train how First Nations stories are celebrated in the garden or playground (Birss et al., 2016).

Phase Stakeholder Change type Impacts Actions
DesignEngineering or design consultantThere are the changes in the codes and regulations that are the reason the change is done on the project site and redevelopment is occur.The impact will be that the design rework will be done.Better design control, and extreme buildability in the design.
ConstructionSubcontractors or the contractorsThe defect of quality can come while taking the materials.Orders of change, design change, and rework of site.Quality control

Coordinated drawings and documents

Daily and regular logs

SpecificationsUser, owner, client, or architectChanges to needs like project scope, brief of design, and specification of the project.Changes in the construction process and design.Give detailed specification document before bidding

Benefits from the change

The change management plan had been established for improving the playgrounds barbeque area at Alexandria Park because they wanted to assess as well as understand the requirement and the change impact. They want to design another map for the parks and playgrounds. They also want to do changes in the regulations and codes that are done at the site of the project. The rework of the site should be done according to the requirements and schedule. The stakeholders that are involved in this are our design consultant, sub-contractor, user, client, architect, and contractors. Through the change management plan, they could align the resources inside the business to support the change. The change management plan also manages the diverse change cost. It could also decrease the time required to execute the change. The change management plan will be done according to the staff and helps the staff members to understand the process of the change. After the change, Alexandria Park will look very well and perfectly designed. Therefore the change is needed in this project.

Milestones

S. No. Milestones
1Understand how to select the location of the park.
2Understand the community and market
3Engage the community during the process of planning
4Factors in the architecture and landscaping
5Give options for the multiple activities of the park
6Select accurate equipment for a playground for the park
7Start the construction
8Construct toilets and other facilities
9Finishing

Change management communication plan

S. No. Stakeholder Power/interest Issues Communication vehicle Frequency
1Contractor, laborMediumPoor productivityEmailWeekly
2Labour, site engineer, project manager, contractorMediumWork is not done according to schedule (Downs, 2016).Face to face meetingsMonthly
3Project manager, human resource managerLowSkilled labor shortageEmailWeekly
4ContractorLowMaterial cost increasingEmail and face to face meetingsMonthly
5Site engineer, contractor, project managerHighPoor project performanceEmail and face to face meetingsWeekly

 

 

Configuration management plan

Project overview

It is about improving the playground and barbeque area of Alexandria Park. They are planning to modify the barbeque area at the Park of Alexandria. They wanted to establish the design of the concept. In the next 10 years then wanted to modify as well as update more than the 60 parks over the area of Sydney, from the little pocket parks and gardens to huge local parks and gardens. They are interested in understanding who utilizes the recent parks, what works as well as what does not work (Walker, 2015). They also liked to listen to some ideas and views about the new parks and playgrounds. Alexandria Park is a very important location for the local Aboriginal and Torres Strait Islander communities.

Requirements of configuration

The traceability of the Playgrounds of the barbeque area at Alexandria Park Is required. It has been concluded that proper identification, as well as system elements documentation, interdependence, and interfaces, had been identified. In the project, thorough and timely disposition and vetting of change requests had been done. The documentation and control of the approved changes to baseline had also been done.

Tracking configuration

The project scope had been done appropriately according to the schedule. The scope of the project is to improve the playground and area Barbeque of Alexandria Park. It will be also helpful for maintaining the records of changes.

Documenting changes

The Improving of the Barbeque area of Alexandria park is going on according to the requirements, schedule, and budget. It is confirmed that the outcomes of the project meet all the requirements (Wilcock & Knights, 2017).

 

 

Conclusion

It had been concluded from the report that redevelopment had been done for improving the playground and barbeque area of Alexandria Park. The construction or redevelopment is going on with step by step process. They wanted to develop 60 parks in the next 10 years. They also collected many views and suggestions regarding developing new parks and playgrounds. This place is so important for local Aboriginal and Torres Strait Islander communities. In this project, the infrastructure and heavy construction project types had been selected. The risk that comes in this project is management (organizational and leadership) risk, technical risk, physical risk, and logistic risk. The requirements of the construction are an evaluation of the progress, performance of the schedule, actions for the contractor before real commencement, contracts management, and activities for the employer during the cycle of the project. For controlling the construction of this project some best practices are setting the scope clearly of the project, concentrating on the details, anticipating the setbacks of the project, the modification should be done according to the requirements, and communicating regularly.

 

 

References

Birss, C., Cowell, C., Hayward, N., Peinke, D., Hrabar, H.H. and Kotze, A., 2016. Biodiversity Management Plan for the Cape mountain zebra in South Africa. Jointly developed by CapeNature, South African National Parks, Eastern Cape Parks and Tourism Agency, National Zoological Gardens, Department of Environmental Affairs, Northern Cape Department of Environment and Nature Conservation, Eastern Cape Department of Economic Development. Environmental Affairs and Tourism and Free State Department of Economic, Small business, Tourism, and Environmental Affairs. Version1. https://www.dffe.gov.za/sites/default/files/gazetted_notices/nemba_biodiversitymanagementplan_bmp_capemountainzebra41498_gon214_0.pdf

Downs, L.J., 2016. Time management training. Association for Talent Development. https://books.google.com/books?hl=en&lr=&id=ZtQtDQAAQBAJ&oi=fnd&pg=PT16&dq=integration+management+plan+in+construction+of+alexandaria+park+&ots=sFS8d_VLHG&sig=auusCKppTzWUqp8lfti_7J6LNeg

Harris, F., McCaffer, R., Baldwin, A. and Edum-Fotwe, F., 2021. Modern construction management. John Wiley & Sons. https://books.google.com/books?hl=en&lr=&id=oTUGEAAAQBAJ&oi=fnd&pg=PR11&dq=integration+management+plan+in+construction&ots=-4urvjAMJj&sig=z8vpJZuJCmUezn-G0NBMEhdc6-4

Municipality, N.L., 2012. Integrated development plan 2012-2017. Ceres: Witzenberg Municipality. http://www.swartland.org.za/media/docs/2012/IDP/Draft%20IDP%2029%20March%202012.pdf

Plan, A., 2015. List of Attachments for Public Hearing No. 2 Community Development Block Grant Funding Allocations for FY 2015-16 & One-Year Action Plan. City. http://www.ci.milpitas.ca.gov/_pdfs/council/2015/042115/item_02.pdf

Sears, S.K., Sears, G.A., Clough, R.H., Rounds, J.L. and Segner, R.O., 2015. Construction project management. John Wiley & Sons. https://books.google.com/books?hl=en&lr=&id=Q__9BQAAQBAJ&oi=fnd&pg=PR7&dq=Project+Management+in+construction+&ots=Yo4qnvWSue&sig=w3SH2vspfwO2e0bhzPLFCrKA5hs

Walker, A., 2015. Project management in construction. John Wiley & Sons. https://books.google.com/books?hl=en&lr=&id=tT5EBgAAQBAJ&oi=fnd&pg=PP8&dq=Project+Management+in+construction+&ots=WsFFe1lfq4&sig=ANxOe5saqXVu13CQsZs692nKfjk

Wilcock, G. and Knights, P., 2017. Applying Configuration Management to Manage the Design and Operation of Critical Mining Systems. https://espace.library.uq.edu.au/view/UQ:705877/full_paper.pdf?dsi_version=312e4a8ff2d48e33dcacfc7ab5ee253a