BSBSUS511 Develop workplace policies and procedures

BSBSUS511 Develop workplace policies and procedures for sustainability

 

 

 

 

Develop workplace policies and procedures for sustainability BSBSUS511

 

Assessment

Task 3

Student Declaration

To be filled out and submitted with assessment responses

◻   I declare that this task and any attached document related to the task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s)

◻   I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me

◻   I have correctly referenced all resources and reference texts throughout these assessment tasks.

◻   I have read and understood the assessment requirements for this unit

◻   I understand the rights to re-assessment

◻   I understand the right to appeal the decisions made in the assessment

 

 

 

Unit Title

Unit Code

Student name
Student ID number
Student signatureDate
Task Number

 

 

 

 

 

 

 

 

 

 

 

 

 

——OFFICE USE ONLY—–

For Trainer and Assessor to complete:

 

◻   Student requested reasonable adjustment for the assessment

 

 

 

Completed successfully

 

Did the student satisfactorily:

CommentsYNDNS
The student has satisfactorily completed and submitted the following:

·         Social media post

·         Power Point

·         Email to management

·         Contextualisation of monitoring report

·         Report to senior management

 

 

 

Demonstrated ability to:

Present workplace sustainability policies and implementation processes to key stakeholders

 

This is evidenced by:

Completion of communication items in Task 3.1

 

 

Demonstrated ability to:

Identify and source resources required to implement sustainability policies

 

This is evidenced by:

Communication to senior management in Task 3.1

 

 

Demonstrated ability to:

Support implementation of workplace sustainability policies

 

This is evidenced by:

Completion of documents in Task 3.1

 

 

Demonstrated ability to:

Track continuous improvements in sustainability approaches using recording systems

 

This is evidenced by:

Completion of documents in Task 3.2

 

 

Demonstrated ability to:

Document outcomes and provide feedback to key personnel and stakeholders

 

This is evidenced by:

Completion of report in Task 3.2

 

 

Demonstrated ability to:

Identify trends requiring remedial action to promote continuous improvement of performance

 

This is evidenced by:

Completion of report in Task 3.2

 

 

Demonstrated ability to:

Modify sustainability policies to incorporate improvements

 

This is evidenced by:

Completion of report in Task 3.2

 

 

 

Task Outcome:                 Satisfactory  Not Yet Satisfactory

 

Student Name:

 

Assessor Name:

 

Assessor Signature:

 

Date:

 

 

 

 

 

 

 

 

 

 

Table of Content

 

Student Declaration.. 2

Task 3 – Implement and review workplace sustainability policies. 6

Task 3.1 Implement workplace sustainability policies and procedures. 8

Task 3.2 Review the implementation of the workplace sustainability policies and procedures. 9

References. 11

 

 

 

Task 3 – Implement and review workplace sustainability policies

 

Task summary and instructions

 

What is this assessment task about?This task builds on your work in Task2 and uses the same scenario.

 

This task comprises of the following assessment methods:

o   Product-based

o   Direct observation of Role-Play

o   Case Study

o   Other (specify)

 

It has been designed to evaluate your ability to/competency in:

 

·         Present workplace sustainability policies and implementation processes to key stakeholders

·         Identify and source resources required to implement sustainability policies

·         Support implementation of workplace sustainability policies

·         Track continuous improvements in sustainability approaches using recording systems

·         Document outcomes and provide feedback to key personnel and stakeholders

·         Identify trends requiring remedial action to promote continuous improvement of performance

·         Modify sustainability policies to incorporate improvements

·         develop and implement workplace policies and procedures for sustainability on at least one occasion, including:

o   implementing sustainability policy and procedures into wider organisational policies and procedures

o   consulting and communicating with relevant stakeholders to generate engagement with sustainability policy development, implementation and continuous improvement.

 

You are required to address the following:

 

·         Task 3.1 Implement workplace sustainability policies and procedures

  • Develop documentation related to policies and procedures

·         Task 3.2 Review workplace sustainability policies

  • Contextualise a monitoring report to align with your sustainability policies and procedures
  • Write a report to senior management to address the monitoring report
What do I need to do to complete this task satisfactorily?·         submit the completed assessment tasks, according to instructions,

·         complete the tasks with sufficient detail and present them in a professional manner,

·         use your own words and reference sources appropriately,

·         meet the word count where required,

·         use the scenario provided,

·         use the templates provided where required,

·         for your performance to be deemed satisfactory in this assessment task you must satisfactorily address all of the assessment criteria,

·         if part of this task is not satisfactorily completed you will be asked to complete further assessment to demonstrate satisfactory performance.

 

SpecificationsYou must submit to GOALS

 

·         Social media post

·         Power Point

·         Email to management

·         Contextualisation of monitoring report

·         Report to senior management

Resources and equipment •        Computer with Internet access

•        Access to Microsoft Office suites or similar software

•        Learning material

•        Scenario for assessment as provided

•        Relevant policies and procedures as provided

•        Templates as provided

 

Re-submission opportunitiesYou will be provided feedback on your performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date. You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.

 

 

Complete the following activities:

 

Task 3.1 Implement workplace sustainability policies and procedures

 

  1. Social media post

 

Develop a social media post to publish in the FB page of the organisation. The post must be developed to promote the workplace sustainability policy developed in Task 2.1.2, including the expected outcome.

Choose an image and develop a memorable tagline to accompany the post.

Explain how the policy has already been implemented successfully in the project team.

 

 

Social media post for MMI education Ptv.

 

 

 

The organization wants to be to the remodel in sustainable business. The various recycling program will be implemented by the organization. We are taking initiative and will also try to give the best practices which also include the energy manager’s role in the energy-efficient, procurement, and in commercial & industrial operation energy use reporting.

Some of the things which are done by the organization to promote the sustainability policy are-

·         Recycling programs are implemented.

·         Within the office energy is conserved.

·         The paperless office is promoted.

·         Green vendors are supported.

·         Human energy has conversed.

·         Sustainable transportation is encouraged (Borden, et al., 2018).

Some of the commitments which will be done for 2022 are-

·         Investments will be done in the office plants.

·         Understanding of the employees will be encouraged regarding sustainable policy and procedure.

·         A meeting will be conducted to explain to employees the use of the resources carefully and wisely (McAloone, et al., 2020).

 

 

  1. Power Point

Develop a PowerPoint presentation (7-10 slides) to publish on the company’s intranet to promote and educate internal stakeholders on the sustainability policy.

The PowerPoint must include:

  • The importance of sustainability in business
  • Goals/expected outcome of the policy
  • Reasons why the policy was developed
  • Implementation process
  • Roles and responsibilities of those involved in the implementation process (including responsibility for recording systems to track continuous improvements in sustainability approaches)
  • Timelines
  • Monitoring strategies
  • Continuous improvement strategies
  1. Email

Write an email (Template 1) directed to the steering committee and the CEO to address the following:

  • Summarise the implementation plan developed in Task 2.3 (50-100 words)
  • Identify possible barriers to implementation (3-5)
  • Recommend actions to mitigate risks of barriers to implementation (3-5)
  • Identify and source resources required to implement sustainability policies (3 – 5)

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

Template 1 -Email

Email to Steering Committee and CEO
To:steeringcommittee@au.in
Cc:CEO@au.in
Bcc:
Subject: sustainability policy implementation plan
Date email is sent: 25th February 2022
Attachments: implementation plan
 

This mail is sent to inform you that I have prepared the implementation plan. The plan is prepared to take the initiative for sustainable development.

The sustainable policy is developed to minimize the use of paper and reduce waste, using sustainable furniture and appliances.  The purpose of the policy is the make sure the workplace members become more sustainable and they learn how to use the document management software.

Some of the possible barriers that have been identified to implementation are-

·         Due to improper planning resources were not allocated properly.

·         Some of the employees are not like the change and they are facing difficulty in using the new policy.

·         Employees are unaware of the importance of sustainable policy.

·         Project team members face difficulty in adopting the sustainability policy and procedures because they are familiar with the old procedures of the business.

·         Project team members face difficulties in operating the new technology that the project sponsors provide to them to decrease the usage of paper.

·         Project managers face difficulty in selecting the supplier for changing the appliances and furniture of the workplace.

 

Some of the recommended actions which will be taken to mitigate the risk are-

·         The project manager must hold a motivational meeting with the project team member to inspire them to adopt the new sustainability policy and practices to complete their work.

·         The project manager must help the education program to provide training to the project team related to operating the new technology.

·         The project manager was assigned duty to the marketing team related to doing market research to identify the best supplier that deals in sustainable furniture and appliances.

·         Some of the resources which are required to implement the sustainable policy are-

·         Documents for the sustainable policy

·         Trainer

·         Monitoring system

·         Implementation plans

·         Appliances and furniture

I have attached the resource plan with this mail. Please have a review.

With kind regards

 

 

 

 

Task 3.2 Review the implementation of the workplace sustainability policies and procedures

 

  1. You have implemented the policy in the organisation and receive the following feedback report.

 

Contextualise the report as required to align with your policy and your policy implementation plan.

ReportContextualisation
New employees are encouraged to read the policy but there is no follow up to assess their understanding of the policy.NA
One of the policy evaluation methods is not working.Select the policy evaluation method from the policy in Task 2.1.2:

Observe the activity of project team members to identify whether they use the resources of the business properly or not.

 

One of the policy goals has not been achieved.Select the goal from the policy in Task 2.1.2:

 

 

One of the KPIs associated to objectives of the implementation plan has not been achieved.Select the KPI from the implementation plan in Task 2.1.3:

Education program to provide training to project team members related to optimum utilization resources is not achieved (Santos, J. et al., 2018).

 

 

The FB post developed in Task 3.1 was very successful. Employees respond well to the use of the FB page.

On the other hand, employees seldomly use intranet.

NA
You achieved 30% improvement in resource efficiency against a 40 % target.NA
The implementation costs are 10% over budget due to errors in cost estimation.Calculate the 10% of the budget:

$8500

 

The employee/s in charge of monitoring the implementation of the policy lack quality management knowledge and few errors have been found in their reports.NA

 

  1. Write a report directed to senior management to address the following:

 

  • A summary of the feedback report to include trends and outcomes.
  • Impact of the findings of the feedback report on the policy and the policy implementation.
  • Recommended remedial actions.
  • Recommended changes/adjustments to policy to incorporate improvements.

 

(150-200 words)

 

Report:

 

Introduction

In this report, the summary of the feedback is included. In summary trends and outcomes are also explained. Some of the remedial actions are recommended. Some of the changes have been recommended in the report.

Brief

The feedback which was received to include the trends and outcomes are-

·         The education program is not conducted to provide training to project team members related to optimum utilization resources is not achieved. So there is a need to provide training regarding the education program.

·         Observe the activity of project team members to identify whether they use the resources of the business properly or not.

·         Suitable chemical substances are not used. The chemical which is used can harm the environment (Lucato, et al., 2018).

Some of the remedial actions are-

·         Conduct meetings to tell the employee to use suitable chemical substances that can’t harm the environment.

·         Provide training and education to the employees regarding sustainable policy (Richmond, et al., 2018).

Some of the Recommended changes which are incorporate improvements for the policy are-

·         Conduct regular audits.

·         Maintain records properly.

·         Conduct the meeting on the regular basis.

·         Monitor the employee’s progress (Kravchenko, et al., 2020).

 

References

 

Please include your references below:

 

Kravchenko, M., Pigosso, D. C., & McAloone, T. C. (2020). A procedure to support systematic selection of leading indicators for sustainability performance measurement of circular economy initiatives. Sustainability12(3), 951.https://sci-hub.hkvisa.net/10.3390/su12030951

Lucato, W. C., Santos, J. C. D. S., & Pacchini, A. P. T. (2018). Measuring the sustainability of a manufacturing process: A conceptual framework. Sustainability10(1), 81.https://sci-hub.hkvisa.net/10.3390/su10010081

Reilly, K., Nathan, N., Grady, A., Wu, J. H., Wiggers, J., Yoong, S. L., & Wolfenden, L. (2019). Barriers to implementation of a healthy canteen policy: A survey using the theoretical domains framework. Health Promotion Journal of Australia30, 9-14.https://sci-hub.hkvisa.net/10.1002/hpja.218

Richmond, A., Braughton, J., & Borden, L. M. (2018). Training youth program staff on the importance of cultural responsiveness and humility: Current status and future directions in professional development. Children and youth services review93, 501-507.https://www.sciencedirect.com/science/article/abs/pii/S0190740918301920