Skip to content

BSBPMG633 Provide Leadership for the Program

BSBPMG633 Provide Leadership for the Program

 Student Declaration

To be filled out and submitted with assessment responses

◻   I declare that this task and any attached document related to the task is all my work and I have not cheated or plagiarised the work or colluded with any other student(s)

◻   I understand that if I am found to have plagiarized, cheated, or colluded, action will be taken against me according to the process explained to me

◻   I have correctly referenced all resources and reference texts throughout these assessment tasks.

◻   I have read and understood the assessment requirements for this unit

◻   I understand the right to re-assessment

◻   I understand the right to appeal the decisions made in the assessment

 

 

 

Unit Title

Unit Code

Student name 
Student ID number 
Student signature Date
Task Number  

 

——OFFICE USE ONLY—–

For Trainer and Assessor to complete:

 

◻   Student requested reasonable adjustment for the assessment

 

 

 

 

Completed successfully

 

Did the student satisfactorily:

CommentsYNDNS
The student has satisfactorily completed and submitted the following:

 

·         Program vision statement -draft in Task 2.1

·         Explanation of how the draft program vision aligns with the organization’s mission and values in Task 2.1

·         Explanation of how he/she plans to support stakeholders to develop and sustain the program vision in Task 2.1

·         Stakeholder register with objectives and expectations in Task 2.1

·         Outline how identified differences in views and expectations were managed during the meeting in Task 2.1

·         Finalised vision statement in Task 2.1

·         Confirmation of how the vision statement aligns with the sponsoring organization’s mission and values in Task 2.1

·         Finalised approach to support relevant stakeholders to sustain the program vision in Task 2.1

·         Communication Matrix in Task 2.1

·         Explicit expectations for socially responsible practice in Task 2.2A

·         Email to project managers in Task 2.2B

·         Policy and procedure in Task 2.2C

·         Addressing scenarios in Task 2.2D

·         Brief risk management plan in Task 2.2E

 

 

 

 

The student facilitated a meeting with the program board (Role-Play) to promote the program vision:

 

·         Greeted the program board

·         Explained the aim of the meeting

·         Illustrated the program and presented the program vision statement

·         Used the opportunity to identify key stakeholder objectives and expectations

·         Negotiated the vision statement with the program board

·         Promoted a commitment to the vision statement

·         Respected differences of opinion

·         Identified and manage differences in views and expectations

·         Used appropriate conventions and protocols to engage and interact with the board

·         Used active listening and questioning techniques to confirm understanding

·         Explained how the vision statement aligns with the mission and values of the sponsoring organization

·         Agreed on any changes/refinements and finalize the vision statement

·         Discussed how he/she will support relevant stakeholders to develop and sustain the program vision in his/her role as Program Manager

 

Feedback in Comments.

 

 

Demonstrated ability to:

·         Identify program vision, organization mission, and, values

·         Identify stakeholder objectives and expectations

·         Assist relevant stakeholders to develop the documented program vision

 

This is evidenced by:

·         Program vision statement -draft in Task 2.1

·         Explanation of how the draft program vision aligns with the organization’s mission and values in Task 2.1

·         Explanation of how he/she plans to support stakeholders to develop and sustain the program visioning Task 2.1

·         Stakeholder register with objectives and expectations in Task 2.1

·         Finalised vision statement in Task 2.1

·         Confirmation of how the vision statement aligns with the sponsoring organization’s mission and values in Task 2.1

·         Participation in meeting with the program board (Role-Play, refer to the Marking Sheet)

 

 

Demonstrated ability to:

·         Assist relevant stakeholders to sustain the documented program vision

·         Consult with stakeholders and confirm program vision is in line with the organization’s mission and values

·         Identify and manage differences in views and expectations

 

This is evidenced by:

·         Explanation of how he/she plans to support stakeholders to develop and sustain the program vision in Task 2.1

·         Outline how identified differences in views and expectations were managed during the meeting in Task 2.1

·         Finalised approach to support relevant stakeholders to sustain the program vision in Task 2.1

·         Communication Matrix in Task 2.1

·         Participation in meeting with the program board (Role-Play, refer to the Marking Sheet)

 

 

Demonstrated ability to:

·         Identify and manage differences in views and expectations

·         Attend to issues and concerns according to organizational

·          policies and procedures

·         Identify and address threats to socially responsible practice within the program

 

This is evidenced by:

·         Addressing scenarios in Task 2.2D

 

 

Demonstrated ability to:

·         Develop program socially responsible practice policies and procedures to guide team members to report breaches of socially responsible practice

·         Establish behavioral expectations for constituent project managers

 

This is evidenced by:

·         Explicit expectations for socially responsible practice in Task 2.2A

·         Email to project managers in Task 2.2B

·         Policy and procedure in Task 2.2C

 

 

Demonstrated ability to:

·         Develop risk management plan and strategies

 

This is evidenced by:

·         Brief risk management plan in Task 2.2E

 

 

When collaborating with the group, the student has actively participated in group work with a substantial contribution that can be assessed individually for all this task’s requirements. 

 

 

Task Outcome:                 Satisfactory  Not Yet Satisfactory

 

Student Name:

 

Assessor Name:

 

Assessor Signature:

 

Date:

Student Declaration. 2

Task 2 – Establish program vision and leadership environment 8

Task 2.1 Establish program vision and environment 10

Task 2.2 Manage risks. 14

References. 17

Task 2 – Establish program vision and leadership environment

 

Task summary and instructions

 

What is this assessment task about?Please refer to the program scenario and the simulated work environment provided for the course.

 

You are the Program Manager engaged by the sponsoring organization to:

 

a)    Establish the program vision and environment

b)   Manage risks

c)    Support staff learning

d)    Evaluate leadership practices

 

This task focuses on a) and b).

 

The trainer and assessor will play the role of the Program Sponsor in simulated work conditions.

Consult with them as required.

The trainer and assessor, in their role as Program sponsors, will provide feedback on how to program leadership was implemented in the program.

 

This task comprises the following assessment methods:

o   Product-based

o   Direct observation of Role-Play

o   Case Study

o   Other (specify)

 

It has been designed to evaluate your ability to/competency in:

 

·         Identify program vision, organization mission, and values

·         Identify stakeholder objectives and expectations

·         Assist relevant stakeholders to develop and sustain the documented program vision

·         Consult with stakeholders and confirm program vision is in line with the organization’s mission and values

·         Identify and manage differences in views and expectations

·         Attend to issues and concerns according to organizational policies and procedures

·         Identify and address threats to socially responsible practice within the program

·         Develop program socially responsible practice policies and procedures to guide team members to report breaches of socially responsible practice

·         Develop risk management plan and strategies

·         Establish behavioral expectations for constituent project managers

 

Your assessor will be looking for demonstrated evidence of your competency in the above.

 

You are required to address the following:

·         Task 2.1 Establish the program vision and environment

  • Formulate and negotiate the program vision with the program board.
  • Determine approaches to promote and sustain the program vision.

·         Task 2.2 Manage risks

  • Plan and implement socially responsible practices within the program
  • Develop a risk management plan

 

Although the assessment requires group collaboration to simulate a work environment, the assessment submission is individual, and it will be marked as such.

What do I need to do to complete this task satisfactorily?·         submit the completed assessment tasks, according to instructions,

·         complete the tasks with sufficient detail and professionally present them,

·         use your own words and reference sources appropriately,

·         meet the word count where required,

·         use the scenario provided,

·         use the templates provided where required,

·         for your performance to be deemed satisfactory in this assessment task you must satisfactorily address all of the assessment criteria,

·         if part of this task is not satisfactorily completed you will be asked to complete further assessment to demonstrate satisfactory performance.

 

SpecificationsYou must deliver/participate in:

 

·         Meeting with the program board (Role-Play) in week 2 of class

 

You must submit to GOALS

 

·         <Add evidence list>

 

Resources and equipment •        Computer with Internet access

•        Access to Microsoft Office suites or similar software

•        Learning material

•        Scenario for assessment as provided

•        Appendices as provided

•        Relevant policies and procedures as provided

•        Templates as provided

 

Re-submission opportunitiesYou will be provided feedback on your performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date. You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor before attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.

 

 

 

 

Complete the following activities:

 

Task 2.1 Establish program vision and environment

 

Formulate and negotiate the program vision with the program board.

Schedule a time with the trainer and assessor in week 2 of class to present and negotiate the program vision with the program board, played by a group of classmates (Role-Play).

The trainer and assessor will validate your participation in the meeting and provide feedback on how you led and facilitated it on the marking sheet meeting.

If you are absent from class, it is your responsibility to make alternative arrangements with the trainer and assessor to perform the Role-Play.

Duration: 15-20 minutes.

Before the meeting

Develop a program vision statement for the program. Document the vision statement in the space provided below.

For the upcoming meeting, we have to develop a program vision statement for the programs. In the program vision statement, the customer, the products and service, or technology and the concern and the basic thing we required for this the program vision statement is in the written present not future tense, or its also summarised in the powerful phrase. And we have to achieve all these things like the computer with the internet and the access to Microsoft office suites or the similar software all this thing we dice in the meeting. And the meeting is done the 15 to 20 minutes(Solomon,2018).

 

Explain how the program vision statement aligns with the organization’s mission and values.

(30-50 words)

We have the program vision statement in includes the organization’s mission and the values also. And we have to achieve all these things like the computer with the internet and the access to Microsoft office suites or the similar software all this thing we dice in the meeting (Solomon,2018).

 

Explain how you will support relevant stakeholders to develop and sustain the program vision in your role as Program Manager.

(30-50 words)

For the stakeholders, we have to do the program with all types of roles the stakeholders the program vision. And we also have the role of the program manager.

 

During the meeting

  • Greet the program board
  • Explain the aim of the meeting
  • Illustrate the program and present the program vision statement
  • Identify key stakeholder objectives and expectations. Document them using the table provided below:

 

Stakeholder Group or IndividualInternal (I) External (E)Role and responsibilities and interest/power in the programObjectives

(1-2)

Expectations
Example:

CEO

I·          High level of decision-making power

·          High level of organizational knowledge

Achieve program benefits within timeframe and budget.Be consulted on important matters.

Work alongside a competent program manager.

Claire Fourie – Executive Director and Program SponsorInternalhigh to a low level in the organization

 

 

 

Achieve the goalsHelp to achieve goals
Program BoardInternalMake the program for the organizationResponsivitiesAll satisfaction
Lambert Gosling – CFOexternalProfit of the organizationAchieve the goals within budgetHelp to achieve goals
Marketing TeamexternalMake the customersMaximum profitHelp to achieve goals
HR TeamInternalTo manage all areas of the organizationManage all membersSatisfaction
Event TeamsInternalGive satisfactionprogram visionsatisfaction
CustomersexternalGive feedbackproducts and serviceQuality

 

 

  • Negotiate the vision statement with the program board
  • Promote a commitment to the vision statement
  • Respect differences of opinion
  • Identify and manage differences in views and expectations. Document the identified differences in views and expectations (2-3) and how you managed them during the meeting in the table provided below:

 

Differences in views and expectationsHow they were managed during the meeting

(20-40 words)

Goals achievementGoals achievement can be managed by the manager and the employees(Mujtaba & Senathip,2020).
Listen to what they sayWe can manage to don’t interrupt
Identify them and watchWe have the power to make a decision.

 

  • Use appropriate conventions and protocols to engage and interact with the board
  • Use active listening and questioning techniques to confirm understanding
  • Agree on any changes/refinements and finalize the vision statement
  • Document the finalized program vision statement in the space provided below:

 

Program vision statement: we have to develop a program vision statement for the programs. In the program vision statement, the customer, the products and service, or technology and the concern and the basic thing we required for this the program vision statement. The vision must be clear and the mission of the organization also be clear we have to develop the program for the vision or to develop the program vision statement for the programs. In the program vision statement, the customer (Mujtaba & Senathip,2020).

 

  • Explain how the vision statement aligns with the mission and values of the sponsoring organization
  • Confirm how the vision statement aligns with the sponsoring organization’s mission and values with the program board. Document the outcome of the discussion in the space provided below:

 

How the vision statement aligns with the mission and values of the sponsoring organization:the vision statement for the organization. we make the new program for the organization for the stakeholders, we have to do the program with all types of roles the stakeholders the program vision. And we also have the role of the program manager.

 

  • Discuss how you will support relevant stakeholders to sustain the program vision in your role as Program Manager. Confirm the approach in consultation with stakeholders and document it in the table provided below (3-4 approaches/activities):

 

ApproachOutline

(20-40 words)

Lead with integrityIt is the most the basic and the integrity does not contain
ListenThe monitor over net promoter score, or we can also use the 360 peer reviews.
Work with teamIt is the individuals or the groups that we have the internal in the organization.
Manage expectationKeep the stakeholders differently and produce values regularly.

 

 

  • Develop a communication strategy to communicate and promote the program vision across the organization.

Use the communication matrix provided in Template 1.

(6-8 stakeholder groups or individuals)

Template 1 -Communication Matrix

 

Stakeholder Group or IndividualInternal (I) External (E)Role and responsibilities and interest/power in the programCommunication and engagement methodfrequency
Example:

CEO

I·          High level of decision-making power

·          High level of organizationalknowledge

Reinforce the program vision at meetings

Keep informed on program progress (status reports)

Fortnightly meetings

Weekly reports

SuppliersInternalPrompt paymentStrategic or the tactic levelDevelop service level
ownersInternalMake sure the project alignsHigh-level CEOThe national telecommunication
InvestorsExternalEthical or respectfulBy the email medium level(Holman, et al., 2018).Driehaus capital management
EmployeesInternalThe team achieveLower-level communicationMost important
CreditorsExternalProvide informationBy the email medium levelFor product
Trade unionsExternalDiscuss members with the employeeMedium levelExternal management
CommunitiesInternalBoard of directors.Medium levelCommunication
Government agencies.externalProviding servicesHigh levelPolicy

 

Task 2.2 Manage risks

 

  1. Planning

 

Plan for socially responsible practice in the program. Address all the following:

  • Determine and formulate explicit expectations for socially responsible practice in the program. (5-7)

 

The plan of the socially responsible practice in the program, the plan has many things in it the social responsibility is a broad the concept that can take the many forms depending on the organization and the industry.The philanthropy or the volunteer efforts. In this program, we have the conscious hiring, or the, in summary, social experiences, socially responsible procurement, and sustainable transit (Holman, et al., 2018).

 

 

  1. Communication

 

Write an email (Template 2) to the project managers’ team to communicate the explicit expectations for socially responsible practices.

Remind them of the importance of adhering to those practices and encourage them to promote them in their project teams.

The email text should be in grammatically correct English, written in an appropriate (polite, business-like) style.

(50-100 words)

Template 2 -Email

Email to Project Managers’ team
To:project.managers.team@au.in
Cc:
Bcc:
Subject:communication
Date email is sent:20-04-2022
Attachments:
Hello sir

we write this email to inform you of the communication of the explicit expectations for the socially responsible practices this is a very important thing for the organization and all the employees so please do this thing with the full of respite. For this thing, we give you some benefits on it. How the vision statement aligns with the mission and values of the sponsoring organization: the vision statement for the organization. we make the new program for the organization for the stakeholders.

 

  1. Policy and procedures

 

Develop a high-level policy and procedures for individuals to safely report breaches of socially responsible practices within the program without fear of retaliation.

A policy must include, at a minimum:

  • Title
  • Purpose of the policy
  • Scope of the policy
  • Policy content with key performance indicators and high-level procedures
  • Version control

 

Document the policy and procedures in the space provided below.

Workplace Health and Safety Policy

The purpose of this policy is to save the worker from any kind of hazards.

The scope of this policy is to spread the safety of everyone.

The main key performance indicators are PPE Kits, Safety tools, and other important things which are included in the project.

This is the 1st version for the controlling of the policy(Diawati, et al., 2019).

 

  1. Address threats to socially responsible practices

 

Assume that the following ethical issues have occurred when managing the program.

Address the issues in your role as Program Manager.

Scenarios
AYou find out that one of your program team members conducts personal business during work hours
BOne of the project managers has taken credit for a team member’s work
CA member of the program board asks you to employ a friend as a manager in your program team
DYou find out that one of the project managers is taking a ‘percentage – commission’ on each order placed with a specific supplier
EThe program board tells you that one of the project managers, a friend of yours, will be laid off at the end of the month.

 

For each scenario:

 

  • Detail what monitoring and control systems were applied to identify the issue
  • Outline how each issue is addressed to ensure socially responsible practices are adhered to in the program.

 

ScenarioMonitoring and control

 

How the issue is addressed

(40-80 words/scenario)

AWith the help of a CCTV CameraWith the help of monitoring their working dairy and how much he completed its work in a single day.
BBy conducting surveys with other team members.With the help of a proper survey with the teammates the actual person who is involved during the overall thing comes out.
COnly a capable person is allowed to become a ManagerA proper skilled able person is allowed to become a manager and for this proper test has been conducted within the organization (Diawati, et al., 2019).
DBy properly figuring out with the help of proper documentation and recording it.By properly figuring out with the help of proper documentation and recording it and understanding the overall situation.
EBy doing surveyWith the help of a proper survey and manage it properly and then it would be done properly.

 

  1. Develop a brief risk management plan

 

Develop a brief risk management plan to manage risks pertinent to :

  • Socially responsible practices within the program
  • Stakeholder expectation management
  • Issue resolution management

(5-7 key risks in total)

Use the risk register below to document risk analysis and treatment:

Risk Risk descriptionProbability

(1-5)

Impact

(1-5)

PriorityRisk Management Strategy

(20-40 words)

Partiality in OrganizationThe managerhas performed partiality within the organization which distracts other employees.355Creating a group of proper employees and each employee needs to be equally treated.
Regular late login by the same employeeThis will decrease the culture of the organization and for this proper management of the work is needed.444Proper policies are needed for every employee so in the future, no this kind of thing is generated and harms the organization.
Bad behaviors of the employeeThe bad behavior of the employee will harm the organization in many other ways and also created a problem in various directions.233For this proper training and as well as proper punishment are provided to that employee of the organization.
Unskilled employeeProper and skilled employees are the priority of any organization.545For this proper Human resources, interviews have been conducted for hiring the knowledgeable and appropriate employees within the organization.
Wasting the resources of the organization.Not a single resource of the organization needs to be wastage and which harm the organization in any way.342For this proper training and seminar needs to be conducted so everyone will understand the importance of this thing.

References

 

Please include your references below:

 

Diawati, P., Paramarta, V., Pitoyo, D., Fitrio, T., &Mahrani, S. W. (2019). Challenges of implementing an employee management system for improving workplace management effectiveness. Journal of Environmental Treatment Techniques7, 1200-1203.

Holman, D., Johnson, S., & O’Connor, E. (2018). Stress management interventions: Improving subjective psychological well-being in the workplace. In Handbook of well-being. DEF Publishers.

Mujtaba, B. G., & Senathip, T. (2020). Workplace mobbing and the role of human resources management. Business Ethics and Leadership4(1), 17-34.

Solomon, A. O. (2018). ADDED VALUE IN WORKPLACE MANAGEMENT A FOCUS ON WORKPLACE STRATEGY.

 

 

 

 

 

 

 

 

 

Assignment Help Services 1000 Words only in 12US$

OFF on all Subjects Assignments